2. Substainable business mobility: Services
The proposal solution has an operational approach and is based on the services
integration of:
01. Audit & 02. Supplies 03. Process 04. Government
Business case overhaul Reengineering services
• Actual state of •Fleet sizing •Process re- • Implementation of
cost and services •Supplies engineering coordinating central
levels analysis negotiation realization for:
•Improvement •Definition of •Implementation of 1. continue
proposals service levels for integrated system improvement of
•Elaboration of vehicle rent, with suppliers and service levels,
economic and insurance policies, business systems 2. reduction of
financial plan fuels, suppliers costs,
maintenances, 3. costs
etc. certification,
ARCHIBUS 4. safety and
Fleet Mng security
improvement,
5. Fleet use and
Mobility scheduled
localization maintenance
optimizazion
Consulting Consulting
Consulting
services services
services Coordinating
central
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3. Substainable business mobility: Components
To reach the objectives of optimization of use, availability improvement, costs
reduction and business procedures compliance, Efm has created a complete
solution through 4 principal components.
Consulting services Coordinating ARCHIBUS Fleet Vehicle localization
Management and mobility
Central
eFM can count on differential
competences (commodity and
organizational advisory,
informatics and technical
consulting), to grant, through This solution includes the
their complementarity and The most complete Software most uptaded technologies:
integration, the final result for to manage : • control unit for the
the client Integrates all the operators geolocalization
• Base inventory and
who contribute to business
• Cost analysis and offer reporting • OBD2 for the
market mobility:
• Vehicle booking and use synchronization of the
• Benchmarking • Vehicle rent firms •Vehicle maintenance informations
• Oil companies • Vehicle localization and
• Supplier appraisal and • Mobile communications
creation of accredited • Machine shop routes
• Insurance firms for the mobility-info
registry • Consumptions and
• Road services management
• Purchasing strategies emissions
definition and specifications with the integrated • Contracts and bill books •ERP System for the
management systems, • Insurance and car administrative activities
• Management process
Rrengineering (purchase, optimizing processes and accidents Those systems give essential
government and monitoring) monitoring service levels to • Business security information for the
• Supplies monitoring and grant a full government of the • Costs re-debit management efficacy and
cost certification activities. • Business fleet budget procedure iter efficiency.
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4. Substainable business mobility: eFM solution plus
Report scheduled send to verify if there were anomalies in vehicles
use. Used drivers are Speed, Consumption and Kilometers done.
In addition reports give evidences of vehicle use (week days and
weekend), and the property of vehicle (given or shared).
Service desk is always avalaible to support users in case of
breakdown, vehicle finding and accidents signal. Service desk is also
able to contact security force in case of accidents.
Information e-mail sending to point out a danger:
•a vehicle moves without a personnel allocation
•a vehicle takes a fine
•a vehicle allowed to operate only in the week days moves in the
weekend
•A vehicle has an elevate consumption
Real time display of localization and changing position of vehicles.
The device installed on the vehicle forwards to service management
the position every 500 meters or every 5 seconds.
3
5. Differential elements: Vigilance
One of the keys to monitoring the correct use of business fleet is the
VIGILANCE
Respect of highway code monitoring
With the device installed in the vehicle is possible to
monitoring in real time speed, consumptions and
position
Accelerometer verifies the impact causes
The device is able to record all dynamic movements
of the vehicle. The information registered allow to
reconstruct accidents dynamics.
Accelerometer in case of emergency
The device is able to forward a message to road
services in case of an accident.
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6. Accident Management
In case of an accident the system forwards the information directly to the coordinating
central.
In case of an accident the
control unit sends all the
information to the
coordinating central ))) The central identifies the
position of the vehicle and
among the position and contacts the driver or
the accident dynamic. activates the road
services.
Registered data are integrated with the
inspections of security force. Then the
personnel profile is updated with
those information.
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7. Integrated and modular solution: composition and
services
Service desk is the link between
management system and users.
Thanks to this every information or
anomaly coming from the systems is
monitored.
Service
Desk
Vehicle remote management in
combination with the system wides
management theme in terms of safety
and security, and real time
information. Benefits in service
Radiolocalization management derive from the
and GIS system localization
With the system, the client can
centrally manage vehicles and
relative costs, optimizing vehicles
use and maintenance.
Management system
Service base provide management
processes, vehicles and costs analysis
to give to the client visibility about
possible economic criticality
Consulting services
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8. Equipment
All the vehicles are equipped to comunicate directly with the central software, the
information among the route localization, maintenance state, etc.
Vehicles position, speed
and collisions are
constantly registered by Vehicles booking is done
the control unit via e-mail. This allows the
keys coordinator
Routes are directly
transmitted by the system
to the satellite navigator
Vehicle associated
barcode contains all the
Tablet are used to identificative data of the
verify the barcode and vehicle and its relative
to effectuate maintenance state
bookings.
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9. Use Case: Operations integrated service
Integrated system is a useful tool both to vehicles management both services
management. A concrete example is the maintenance intervenction
management in combination to the vehicles localization.
Phase 5. Intervenction
Phase 1. Service Desk Management
Coordinating central receives an When the intervenction is
intervenction request to apply done the operator closes the
within 2 hours from the reception ticket and updates the
management software
Phase 3. Routes
Management
It’s possible to plan the
shortest route through the GIS
system and it’s possible to
send the intervenction to the
operator.
Panda 1,4
Km
Phase 2. Radiolocalization
Through the management
system , the free nearest Phase 4.
vehicle is detected and Intervenction
shown on the map. The operator does the
assigned intervenction
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10. Archibus Fleet Management: Standard Module
System Administrator
This role deals about background system data. This module provide the management of the
following information.
Vehicle inventory Personnel and firm inventory
• Vehicle class • Account
• Vehicle type • Divisions
• Vehicle • Department
• Brand • Insert personnel
• Model • Maintenance operators
• Spare parts
Module base data
• Suppliers
• Causes type
• Repairs types Scheduled maintenance inventory
• Costs • Scheduled maintenance (Procedures)
• Scheduled maintenance (Steps)
Fuel management data • Intervention planning
• Ordinary maintenance activities
• Fuel type
• Oil firms Summary reports
• Supplies registry • Divisions departments
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11. Archibus Fleet Management: Actors
General Operator Maintenance Coordinator
Request vehicle allocation Actions:
View personal allocations Create repair order
Update repair order
Custody order coordinator View repair order
Actions: View repair archive registry
Create allocation order Reports:
Update allocation order View repair order per vehicle
View allocation order View repair order per applicant
View allocation order archive View overdued repair order
Request allocation View repairs archive per vehicle
Approve allocation View repairs archive per applicant
Reports: Parts inventory management
Active allocation orders
Delayed allocation orders Parts inventory
Alllocation orders archive Suppliers
Allocation orders logs Parts for suppliers
Delayed allocation report Parts and vendors
Allocation order per applicant Parts and alternatives
Allocation archive per applicant Understock parts
Allocation archive per vehicle Used parts per vehicle 10
12. Vehicle allocation Flow Chart
Create custody order
Approve custody order Refused
Update custody order
Running Interrupted Deleted Closed
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13. Vehicle maintenance Flow Chart
Create repair order
Update custody order
Running Interrupted Deleted Closed
12
14. International network with a domestic focus
Microstrategy Dealer
Aumenta il Associated to
tasso di ARCHIBUS official dealer,
sole Italian company
ASSOIMMOBILIARE
successo delle
certified AASOP (Archibus
Application Services
tue proposte Outsourcing Partner) partner of XC
Excellence Club and
the International
Network KENEOS,
excellence poles in
providing SAP ™
services
eFM
is regulated by
partner of IBM
for the Asset
Performance
Management
platform ENEL partner for
energy certification
Certified
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15. HEADQUARTERS
Via Giorgione, 59 Via Andrea Doria 3
00147 Rome 20124 Milan
Italy Italy
Phone + 39 06 540 00 64 Phone + 39 02 76390291
Fax + 39 06 540 61 16 Fax +39 02 76021863
marketing@efmnet.com
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