Web based SAP inteface and integrated Solution.

1. Transport Service Provision and
Payment System
SAP Integrated Solution
By
A.Rami Elsherif
elsherifr@hotmail.com

2. Introduction
•Petrobras owns and operates two refineries in Bolivia. The company uses
SAP as its main ERP system. The company transports gas and oil using
outsourced contractors.
•Gas and OIL transport services payment has its own particularities like
loss and gain tolerance, river level tolerance, pipeline received products
payment, etc.
•During a recent SOX pre-audit it was observed that the company does
not count with a traceable transport service provision and payment
system. This is due to fact that SAP IS-OIL does not contemplate the
particularities of the operation in Bolivia.
•Based on JAD Sessions conducted between the company and the
consultant we came up with the idea of designing a custom solution to
the problem with full integration with SAP.

3. Definitions
• Provision for transport Service: Is a calculation of the cost of
transport services which have not been invoiced during the period.
the base for that calculation is the actual transport operations which
are registered in SAP.
• TD Or TR: Is a transport request in SAP that usually has a origin
warehouse, a destiny warehouse, a transported product, and
contract conditions (Tariff, Loss and Gain Tolerance).
• TD Or TR Closing: This refers to the volumetric balancing of the
transport operation and the calculation of loss or gain of product.
• Reconciliation: Is the process of monetary settlement of the
transport service with the contractor.
• PO: is the SAP Purchase order.
• PO Liberation: is the purchase order liberation process in SAP.

4. Process Flow
SAP data importation
Transport contract
conditions
TR Closing
Reconciliation Generation
Transport Service
Provision
SAP PO Generation SAP PO Liberation

5. Transport operations (Data import)
SAP User and
Password to import
data
Contract conditions
like expiry
date,product, route,
tariff, loss tolerance.
Use different filters to
optimize search
Green = Contract conditions exists.
Red = No contract conditions

6. Transport Cost Provision
Provision calculation by
product, transport type and
zone.
Transport Provision
Accounting document
calculated using SAP
Chart of Accounts and
benefit centers.
And registered on line in
SAP using a BAPI Call

7. Transport Request Closing
Select Transport
Request to close
Complete
complementary data
not in SAP and SAVE

8. Transport reconciliation generation
Select Transport
operation to include
Select reconciliation
type: by Volume,
Weight or
commercially available
products
System generated
reconciliation Number
SAP User and
password to generate
Purchase Order
SAP PO generated on
line

9. PO/Reconciliation Liberation
Select
PO/Reconciliation to
Liberate in SAP
Discount Liberate PO service in SAP
value
from Using next RFC provision
and BAPI

10. Project Achievements and Conclusions
•Deliver a rapid, easy and integrated solution to a problem that affects
the transparency and efficiency of the transport service provision and
payment process in the company.
•Extend the same solution to other logistics services managed by the
company like delivery charges, inspection services, etc..
•SAP could be the main ERP system in the company, but it does not
necessary have the solution of some industry or country specific
requirements.
•SAP integrations with other systems is a possibility that should be
considered by the company.