Types ICT plan types & life cycles; ICT Policy Plan; ICT Master Plan; ICT Project Plan

1. ICT plan types and their development author: Eric Kluijfhout, eric.kluijfhout@gmail.com This work is licensed under the Creative Commons Attribution-NonCommercial-ShareAlike License. To view a copy of this license, visit http://creativecommons.org/licenses or send a letter to Creative Commons, 559 Nathan Abbott Way, Stanford, California 94305, USA. Bahir Dar, Ethiopia, 24/28-08, 2009

2. ICT plan types and their developmentDr Eric Kluijfhout Workshop on ICT Policy Development, August 24-28, 2009, Bahir Dar University & VU University

3. Outline Types ICT plan types & life cycles ICT Policy Plan ICT Master Plan ICT Project Plan

4. ICT plans and their life cycles plan ICT Policy plan 3 - 5 years 1 - 2 years ICT Master Plan implement evaluate ICT Project Plans 3 - 12 months

5. It’s a fuzzy world Plan Policy plan Master plan Project plan Project plan Implement Evaluate Plan Implement Evaluate Plan Plan Evaluate Implement Evaluate Implement

6. Inst. ICT PolicyPlan ICT Master Plan Project plan Project plan Project plan ICT implementation and ICT operations Consumes: Responsible for: 1 % of total effort 90 % of final ICT succes implementation 9 % of total effort exploitation 90% of total effort 10 % of final ICT succes

7. ICT Policy Plan Purpose: Defines the ‘why’, ‘what’, and institutional priorities regarding ICT for the coming 3-5 years Possible IPP scenario options: IPP mainly as a participative awareness raising process IPP to come up with an IPP document that communicates the ICT ambitions and priorities to the university community IPP to produce a technical implementation frameworkdocument for Master and Project Plans IPP to come up with an IPP document for external marketing Depending on: ICT maturity level Ambitions Available resources

8. Policy planning steps Establish team Analyse existing institutional plans Analyse existing national plans Identify key audiences/stakeholders Create awareness/explain opportunities to stakeholders Stakeholder needs analysis Carry out SWOT analysis Formulate draft IPP, incl. priorities Validate with stakeholders Finalise IPP Submit IPP to management for approval

9. ICT Master Plan Defines the ‘how’, ‘by whom’, ‘with what’, ‘when’, ‘at what quality level’ - of the IPP priorities for the coming 1-2 years Written by ICT experts together with process owners Options for plan format: Annex to Information Policy Plan Separate document, with ICT project plans annexed Separate document, as an introduction to future ICT project plans Target audience: management Purpose is to provide input to: the annual institutional budgeting process HR planning Project Plan compilation

10. ICT Project Plan Describes the implementation process for an ICT function (system or infrastructure component) in such a way that it assists in: planning (before), guiding and monitoring (during), and evaluating (at the end) of: activities, required resources, and expected outcomes. Written by the process owner (representative)

11. Project Plan - continued Some ICT project characteristics: has a starting and end date duration 3-6 months, otherwise create sub-projects has its own budget has its own staff At the completion of the project the user-organization should be fully prepared to start exploitation. If you as a project leader feel any of these five conditions is not met, either redesign your project or do something else!

12. Thank you eric.kluijfhout@gmail.com