A presentation design and speak skill workshop presented to Agilent Interns.

1. Welcome
How A id
H to Avoid
Death b PowerPoint
D ath by P P int

2. Presenter Background
• Facilitated and designed leadership
programs starting @ 14 years-old
• College Graduation Speaker
• high school English teacher
• NFL Speech Coach
• Customer Training
• Personal Life Coach
• Improvisational Comedy Workshop
• A il t supported E
Agilent: t d Executive
ti
Erica Wang Development Programs & Strategic
Global Learning & Leadership Development Meetings
Santa Clara, CA
beAgilent Orientation - Americas
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3. Using WebEx: Opening Chat Panel
1. Make sure your WebEx Chat
Panel is open.
2. If you don’t see the Chat Panel, go to the Panel’s drop down
menu and pull down and select “Chat”.
Chat

4. Using WebEx: How to Submit Chat
1. In the lower right-hand corner of your screen, type in your chat
message.
1. Type your chat message here… 3.
2. All Participants
2. In the “Send to” drop down, select
“All Participants”.
3. Click “Send”.

5. How to Mark in WebEx
1. Select the “Box” shape on your Marking Tool Bar by clicking on
the arrow beside the box shape.
h b id h b h
2. Use the pull-down menu to select the checkmark tool.
2. N
2 Now, click on the WebEx slide where you want to place your
li k th W bE lid h tt l
checkmark.
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6. Where do you want to focus on improving?
Presenting Skills
Writing Skills

7. What is Death by PowerPoint?
Don McMillan
Life After Death by PowerPoint
http://myspacetv.com/index.cfm?fuseaction=vids.individual&videoid=4341801
•Please check the volume on your PC
•Please raise your hand on WebEx after the video has completed

8. Group/Presentation Title
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9. Presentation Design Pitfalls
PROBLEM SOLUTION
Too many words on the slide Use the PPT note section
Spell Check Review your work
Ask colleague for feedback
Avoid
A id excessive b ll t points
i bullet i t Keep your content short & simple
K t tht il
Bad color schemes Use the default Agilent Template
Too many slides Keep your content short & simple
Too much data Keep your content short & simple
Too animated Create balance in action
Not enough variation Balance your design

10. If you do nothing else,
this one tip will make the difference between
an adequate and exciting presentation.

11. INTENTION
What is the reason behind your p
y presentation?
Presenting because Presenting what you
you are required to are passionate about
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12. Intern Project Presentation Expectations
• Interns will make a presentation on his/her internship project or assignment.
• Each presentation will be limited to 20 minutes, with a maximum of 10 presentation slides.
• Presentation should cover topics listed in this template.
Internship
Business
Business Internship
Project
Objectives
jObjectives Project Value
j
Experience aValue
• true business setting
• Present the project description
• Learn project management skills
• Discuss the business issue
• Share your knowledge with a team
• Describe your approach/results
• Receive mentoring from your coach
• Share the results and Key Learnings

13. Intern Project Presentation Expectations
Each presentation will be limited to 20 minutes, with a maximum of 10 presentation slides.
10 slides / 20 minutes = 2 minutes per slide
Warning: TOO MUCH DATA
Internship
Business Internship
Project
j
Project Value
Objectives
Experience aValue
• true business setting
• Present the project description
• Learn project management skills
• Discuss the business issue
• Share your knowledge with a team
• Describe your approach/results
• Receive mentoring from your coach
• Share the results and Key Learnings

14. Who is your Audience?
Technical Non technical
Non-technical
Knows Your Project Doesn’t Know Your Project
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15. PRESENTATION STRUCTURE
How to Avoid Death by PowerPoint
Page 15 2008

16. How Will I Structure My Presentation?
Notice: This expectation slide is giving
you topics/areas to cover; it’s not an
outline for your presentation!

17. Stories Are Powerful
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18. Which 30 min talk would you prefer to attend?
Agilent Operating Model
How Agilent Won a Key
Review
Customer Account by
Unusual Business Tactics

19. Could You Use Story Structure?
Story Structure I
Copyright © 2000 Robert C. Huber
How to Avoid Death by PowerPoint
Page 19 2008

20. Could You Use the Hero’s Journey?
Ordinary
y
World
Return with Call To
Elixir Adventure
Refusal of the
Resurrection
Call
Meeting with
Road Back
the Mentor
Crossing the
The Reward
Threshold
Tests, Allies,
The Ordeal
Enemies
Approach to
the Inmost
Cave
How to Avoid Death by PowerPoint
Page 20 2008

21. Could You Use the Hero’s Journey?
Ordinary
World
Return with Call To
Elixir Adventure
Refusal of the
Resurrection
Call
Meeting with
Road Back
the Mentor
Crossing the
The Reward
Th R d
Threshold
Tests, Allies,
The Ordeal
Enemies
Approach to
the Inmost
Cave
How to Avoid Death by PowerPoint
Page 21 2008

22. Presentation Structure Resources
Joel Ben Izzy,
Beyond Bullet Points
Storyteller/Corporate Consultant
http://www.beyondbulletpoints.com/
http://www beyondbulletpoints com/
http://www.storypage.com/html/consult.html
BBP Story Template
Sto y e p ate
Google on t
G l terms such as:
h
http://www.beyondbulletpoints.com/public/
BBP%20Story%20Template%202007%2 PowerPoint, Storytelling,
Death by PowerPoint,
04%20Columns.dotx
04%20Columns dotx
presentation structure
BBP Archived Webcasts
http://www.sociablemedia.com/resources
_webseminars.php4
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23. FINAL TIPS ON DESIGN

24. A Picture is Worth a Thousand Words
“Culture eats strategy for breakfast.”
Culture breakfast.

25. Keep Your Notes to Yourself
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26. Q&A

27. PRESENTING YOU

28. Fear of Speaking
quot;According to most
According
studies, people's number
Dying
Speaking
one fear is public speaking.
Number t i death.
N b two is d th
Death is number two.
This means to the average
person, if you go to a
funeral, you're better off in
you re
the casket than doing the
eulogy.quot;
- Jerry Seinfeld
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29. What are some of your fears?
y
What does your body do when you get “on stage?”
Any best practices based on bad experiences?
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30. Common Speaker Fears
Attention Rejection
•All eyes (ears) on you •Silent Audience
•Fielding tough questions •No response to questions
•Pressure to perform
Pressure •Audience asleep
Audience
•Hecklers •Hecklers
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31. Common Speaker Pitfalls
• Apologizing
• No or limited eye contact
• Talking too fast
• Talking too softly
• Holding on to podium or laptop
• Reacting to assumptions about audience
• Acting defensively
• Others?
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32. Tips from Improvisational Comedy
• Give your inner critic a vacation.
• When (not if) you make a mistake, laugh and
move on.
• Humor h
H happens when you aren't trying.
h 't t i
• When you fully commit to an improvisational
scene, it s the energy that touches the audience.
it's
• A strong and energetic contribution will receive a
strong energetic reaction.

33. Handling the Fear
•Breathe
•Turn your nervousness
into excitement
•Speaking slowly and
enunciate
•Love what you are talking
about

34. Share your key insights
We’ll use the WebEx participant list to call on people.