1. BCT Section 1.3 & 1.4 Terms
Input & Output Devices,
Software & Computer Care
1. Word Processing Business Applications Programs that allows you
to create, edit, and print text documents
Examples - Reports, Flyer, Memos, Research
Papers, Letters, Resumes
2. Spreadsheet Numbered Rows and Lettered Columns
Intersection = cell
Grade book, Financial Numbers, Charts, Graphs,
Budget
3. Database Business Software that lets you set up an
electronic filing systems. Enter text and numbers
Find, search, and printer info in different ways
Address book, Card Catalog
4. Utility Help you perform housekeeping chores complete
specialized tasks related to managing the
computer’s resources, file management, and so
on.
5. Application Software Programs that work with the OS software to help
you use your computer to do specific types of
work.
6. System Software A group of programs that coordinate & control
the resources and operations of a computer.
Enables components of the computer to
communicate.
7. Integrated Software Combine several software applications into one
program.
8. Desktop Publishing Uses both pictures and words to give you the
ability to create documents
Newsletters and brochures
9. Communications Works with your modems or network hardware
and allows your computer to communicate with
other computers. Organize E-Mails,
Contacts, Exchange computer files and email

2. 10. Multimedia is media and content that uses a combination of
different content forms. The term can be used as a noun
(a medium with multiple content forms) or as an adjective
describing a medium as having multiple content forms.
11. Input Devices Hardware that allows you to communicate with
your computer.
12. Output Devices Hardware that allows your computer to
communicate with the user
13. Magnetic Storage Devices 1. Use oxide-coated plastic storage media called
mylar.
2. As the disk rotates in the computer, an
electromagnetic read/write head stores or
retrieves data in circles called tracks.
3. Tracks are numbered from the outside to the
inside and as data is stored on the disk it is
stored on one of these numbered track.
4. Each track is labeled and the location is stored
in a log on the disk known as a file allocation
table (FAT).
14. Hard Disk Drive 1. Used to store data inside of the computer.
2. Magnetic platter that holds a large amount of
information in a form the computer can
understand.
3. Accessing data is Faster
4. Amount of data that can be stored is much
more than what can be stored on a floppy disk.
5. Size of Hard drive is measured in megabytes
or gigabytes.
15. Floppy Disk Flat circles of iron oxide-coated plastic enclosed
in
a hard plastic case. Most are 3 ½ inches and
have a capacity to hold 1.44 MB or more of data
16. Zip Disk Capable of storing tremendous amounts of
information,
they are only the size of a 3 inch disk but can
hold as
much as 1 gigabyte of data
17. Magnetic Tape Drives 1. Used for making Backups of large volumes of
data.

3. 2. Very Slow
3. Can be used to replace Data that may have
been Lost
4. Look similar to audio tapes
5. Holds Large Amounts of Data
18. Optical Discs Use laser technology to read and write data on
platters.
19. CD-ROM (Compact Disk Read-Only Memory) can store up
to 800MB of data.
You can store data on a CD only if you have a CD
Burner and writable CDs (CD-R or recordable CD-
ROM) CD-RWs
20. DVD is the size of a regular CD and can be played in a
regular CD or in a DVD movie player. Storage
from 4 to 17 GB
DVD-RWs
21. Operating System is an interface between hardware and user, which
is responsible for the management and
coordination of activities and the sharing of the
resources of a computer, that acts as a host
for computing applications run on the machine.
22. Graphical User Interface is a type of user interface item that allows people
to interact with programs in more ways than typing such
as computers; hand-held devices such as MP3 Players,
Portable Media Players or Gaming devices; household
appliances and office equipment with images rather than
text commands.
23. Proper Computer Care 1. No food & drink
2. Avoid dusty locations
3. Use a surge protector
4. Keep magnets Away
5. Do not block vents on the CPU
6. Avoid bright sunny locations
7. Do not move the computer while it is in use
8. Always exit programs properly
9. Use a virus check program on a regular basis
24. Proper Diskette Care 1. Do not remove from drives while drive is
running or light is on.

4. 2. Avoid contact with magnets & electromagnetic
fields.
3. Keep disks stored in a clean, cool and dry
place with a protective cover.
4. Keep protective metal slider in place.
5. Use a virus check program on a regular basis.
6. Avoid hot & cold locations.
7. Make a Back-up copy of your programs and
files.
25. Proper CD ROM Care 1. Keep CDs stored in a clean, cool and dry place
with a protective cover.
2. Avoid touching the back side of the CD; to
avoid scratches.
3. Avoid hot and cold locations.
4. Make a back-up copy of your programs and
files.
5. Insert into CD ROM Drive properly; label facing
up.
6. Only write on CD’s with a CD Marking Pen on a
label or the correct side of the CD
26. Proper Printer Care 1. Avoid cold, hot, and dusty locations.
2. Always use the correct ink or toner
replacement.
3. Always have the proper printer cable
connected to your computer.
4. Never pull paper out of a printer in motion.
5. Do not turn off the printer while printing.
6. Read the instruction manual before operating
a printer.
7. Always use the proper type of paper in your
printer.
27. How to Maintain your 1. Serial numbers, Vendor support telephone numbers
Computer System 2. User IDs
3. Date and vendor for each equipment and software
purchase.
4. List of Error Messages
5. Periodically review disk directories and delete
unneeded files.
6. Make sure all plug-ins are secure at all times.
7. Turn off the power and disconnect the equipment
form the power source before you open the inside of

5. you computer.
8. Keep surrounding area dirt and dust free.
28. Ergonomics The science of designing equipment for a
comfortable and safe working environment.