Project Brief

Project Brief
Playground Reform and Upgrade Project

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CONTENT
# Title Page
Cover
Content 1
1 Project Introduction 2
1.1 Background 2
1.2 Objective 2
1.3 Output 2
1.4 Benefits 2
1.5 Success Criteria 2
2 Project Definition 3
2.1 Deliverable 3
2.2 Budget 3
2.3 Schedule 4
2.4 Constraints 5
2.4.1 Time 5
2.4.2 Financial 5
2.4.3 Resources 5
2.4.5 Technical 6
3 Project Plan 7
3.1 Site Analysis 7
3.2 Output 8
3.3 Authorization Procurement Procedure 9
3.4 Alternative Plan 9
4 Project Assumption 10
5 Project Risk 10
6 Project Organization 11

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1. PROJECT INTRODUCTION
1.1. BACKGROUND
With the newly-built Taylor’s University Lakeside Campus, the residential area
around the campus has turned to be an opportunity for the owners to rent out their
properties to the university students. As a result, the community comprises mainly
of students and other residents. The park was initially built for the benefits of the
community. The condition is still fairly good. However, the playground is almost
abandoned mainly because the emergence of a better playground in the vicinity and
the low attractiveness of the playground. The playground is too small and
unattractive for teenage or adults. Consequently, the user of the playground is
limited to the children or young-age students. The playground is also old and unsafe
after all the damage it suffered over the years.
1.2. OBJECTIVE
• Increase the utilization of the playground area
• Provide a safe recreational space for all age
• Increase the attractiveness of the space
• Provide a comfortable space for rejuvenation
1.3. OUTPUT
Utilize the empty area around the existing playground to produce an upgraded
playground with higher complexity, safety level and attractiveness.
1.4. BENEFITS
• Provide a recreational space for the nearby community of all age
• Provide a space for the community to get closer to the natural environment
• Provide a large space for social gathering and free activity
• Provide a space that can invoke the creativity of the users
1.5. SUCCESS CRITERIA
• Defined Specific objectives
• Excellent verdict from project manager
• Project team complete assigned task
• Proper and conducive planning of project
• Skill level of human resource
• Time allocation of project
• Sufficient budget
• Constant communication between client and project team
• Repetitive review of project
• Efficient change management from project team
• Prompt identification and mitigation of risk

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2. PROJECT DEFINITION
2.1. DELIVERABLE
• A better and upgraded playground complex with rubber flooring to provide a safe
space for higher level of playing while minimizing the risk of injuries.
• Four 2 metres wooden benches surrounding the play area
• Installation of drinking water fountain to provide the users with refreshment after
playing and exercise.
• Evergreen flower bed at the surrounding to provide a fresh natural environment
with visual attractiveness.
•
2.2. BUDGET
Item Estimated Cost
(MYR)
Hard Construction (Budget within 100,000 MYR)
• Foundation, Framing, Flooring 6,861.00
• Fixtures, Furnishings and Equipment 17,581.00
• Water piping 1,000.00
• Landscaping services 30,866.00
• Site Work 20,500.00
• Material cost
(Wood for benches, concrete, sand/soil, etc)
4,000.00
Sub Total Hard Cost 76,812.00
Permit and License Cost 3,845.00
Soft Construction (Budget within 50,000 MYR)
• Architect, Engineers, and Quantity Surveyor 30,000.00
• Playground Planning 15,000.00
• Landscaping Designing 15,000.00
• Legal Fees 10,000.00
• Fees 6,000.00
Sub Total Soft Cost 76,000.00
Contingency 15,000.00
Total Estimated Cost 171,657.00
Total Construction Budget : 171,657.00 MYR (Within 200,000.00 MYR)

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2.3. SCHEDULE
# Phases Jul
2013
Aug
2013
1 Apply for Permits
2 - Submission to Local Authority through OSC
3 - Obtain Development Order (DO) from
Planning Dept
4 - Obtain Water Approval
5 - Obtain Hoarding & Signboard Approval
6 - Obtain RORO Bin Approval
7 - Request Water Clearance
8 - Water Inspection
9 - Water Report
10 -Deposit G1-G21 Forms and F Form to OSC
11 -Deposit G1-G21 Forms and F Form to Board
ofArchitect/Engineer Malaysia
12 -Obtain Water Connection
13 -Obtain Landscape Approval
14 -Obtain Building Plan Approval
15 Site Layout of pathways and Play Areas
16 Excavation of Pathways and Play Area Sites
17 Installation forms of concrete pathways
18 Installation forms of perimeter curbing
29 Supply and installation of granular base
20 Installation of piping for drinking machines
21 Place concrete on concrete pathways
22 Place concrete on perimeter curbing
23 Installation of drinking machines
24 Installation of Playground Equipment (See-
Saw, Swing, etc)
25 Installation of rubber surfacing
26 Installation of sitting benches
37 Finish landscaping around perimeter &
Plantation

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2.4. CONSTRAINT
2.4.1. Time
Tasks Milestone
Approval from local authority obtained 5th
August
Project planning and design completed 10th
August
Execution 12th
August
Completion 24th
August
2.4.2. Financial
Minimum wages Workers minimum wages is MYR 900.00
Funding from government Government can only give 20 % subsidy of the
total cost
2.4.3. Resources
Human resources
Working hour All workers can only work maximum 8 hours,
any more is decided by the workers’ own will.
Material
Concrete, bricks, or comparable hard
surfacing material
Not allowed if the fall-height is more than
60cm or more for equipment which causes a
forced movement of the user’s body
Pressure-treated wood Does not contain CCA, a chemical used to
preserve wood, which possess harms towards
health
Equipment
Usage time of electric power tool,
chain or circular saw, gas or air
compressor, pneumatic power tool,
hammer and any other impacting tool
or grinding equipment.
Monday to Friday: before 7 am and after 8 pm.
Weekends and public holidays: before 9 am
and after 8 pm.

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2.6.4 Technical
Sharp edges and protruding objects
should be protected.
- Edges that are accessible during
normal use shall be rounded with at
least a 3 mm
radius. No parts may be sharp enough
to cut.
- If the head of the fastener or thread
bar is not protected by other means, it
may not
protrude more than 8 mm from the
surface.
Easily accessible platform
- it can be accessed by stairs or ramp from
the ground or from another easily
accessible platform.
- ladders with the lowest rung less than 40
cm from the ground
or from another easily accessible platform.
- it is tiered less than 60 cm from the
ground or from an adjacent easily
accessible platform.
Falling protection
- Easily accessible platform
• At a height of less than 60 cm, no
guardrail or barrier is required.
• At a height of more than 60 cm, a barrier
is required.
- Non easily accessible platform
• At a height of less than 100 cm, no
guardrail or barrier is required.
• At a height 100 - 200 cm, a guardrail is
required.
• At a height of more than 200 cm, a
barrier is required.
Requirements for guardrail and
barrier
- Top of the guardrail shall be at a height
between 60 – 85 cm.
- Barrier shall be at least 70 cm high.
- There shall be no elements that can be
used to climb.

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3. PROJECT PLAN
3.1. SITE ANALYSIS
Site Condition Site Activities Site Problem
1. Visual
• Dry Grass
• A lot of dead
leaf
2. Sound
• Plane
• Lorry
• Police Siren
3. Smell
• No Foul Smell
• No Smoke
1. Joggings
2. Simple Stretching
1. Court unused (Scratched)
2. Play ground build for
children (Not many children)

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3.2. OUTPUT
• Upgraded the existing playground
• Install a drinking water fountain.
• Utilize the existing spotlight directed onto the playground.
• Create soft flooring for safety purpose.
• Plant evergreen flower bed

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3.3. AUTHORIZATION PROCUREMENT PROCEDURE
No. Procedure
Time to
Complete
Associated
Cost
1
Submission to Local Authority through OSC (One
Stop Center of the Municipality of Subang Jaya)
Agency: Municipality of Subang Jaya (MPSJ)
1 Day MYR 480
2 Obtain Development Order (DO) from Planning Dept 28 Days No charge
3
Obtain Water Approval
Agency: Water Authority SYABAS
14 Days No charge
4
Obtain Hoarding & Signboard Approval
7 Days MYR 1,514
5
Obtain RORO Bin Approval
7 Days No charge
6
Request Water Clearance
1 Day MYR 1,000
7
Water Inspection
1 Day No charge
8
Water Report
11 Days No charge
9
Deposit G1-G21 Forms and F Form to OSC
1 Day No charge
10
Deposit G1-G21 Forms and F Form to Board of
Architect/Engineer Malaysia
Agency: Board of Architect/Engineer Malaysia
1 Day No charge
11
Obtain Water Connection
1 Day MYR 30
12
Obtain Landscape Approval
7 Days No charge
13
Obtain Street Lighting Approval
7 Days No charge
14
Obtain Building Plan Approval
17 Days MYR 1,301
3.4. ALTERNATIVE PLAN
• 3 gazebo and a toilet
• A water fountain to enhance the park and for recreational.
• A mini library for the students to revise or study in group or individually.
• A partially-sheltered platform
• An artificial water stream

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4. PROJECT ASSSUMPTION
Assumption Confidence Impact Priority
Approval from local authority are obtained
High High High
Project Sponsor will fund construction
High High High
Sufficient skilled human resource will be
provided
Medium Medium Low
Project milestones are reached in time
Medium Medium Low
Supplier will supply material and equipment
High High High
5. PROJECT RISK
Risk Probability Impact Mitigation Approaches
Failure to
complete
Low High
Project plan has key milestone dates,
which are reviewed by the Project Team
each week.
Insufficient
budget
Low High
Quantity surveyor will have to give us
the latest budget planning each meeting
to avoid this case to happen.
Hazy climate
which causes
the workers
become sick
and the
progress stall
Medium Medium
Each worker will be given a mask and
they will be encouraged to wear the
mask along the day to prevent falling
sick.
insufficient
skilled
workers
Medium High
Our worker are all skilled workers and
they are all chosen through interview
Insufficient
supply
High High
Cooperate with other sub-con as a
backup if the current sub-con did not
provide sufficient supply

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6. PROJECT ORGANIZATION
Project Requestor: Majlis Bandaraya Subang Jaya
Project Sponsor: Majlis Bandaraya Subang Jaya
Project Owner: Majlis Bandaraya Subang Jaya
Project Manager: Lee Joyee
Team Members: Contractor – Tsang Hao Ren
Architect – Chia Wee Min
Quantity Surveyor – Melvin
Engineer – Wong Voon Yin
Landscape Architect - Eugene
Challenge Members: The residential community of PJS 7

Name: Peng Yep Siang (0315259) School: Taylor's University SABD Course & Intake : FNBE April 2013 Intake
ICI Final Project
Minutes of Meeting
EP: Eugene Peng Yep Siang WM : Wee Min VY: Voon Yin ML: Melvin HR : Hao Ren
Meeting 1
Purpose of Meeting : Verdict exchange on understanding of brief
Date : June 5 2013
Attendance : EP, WM, VY, ML, HR
Topic Agenda Action Responsible Person
1. Selection of site Prepare a few possible sites to propose to
lecturer.
Possible Site:
 Lake
 Amphitheatre
 Car park
 Playground outside of campus (PJS 7)
Discuss about pros and cons of sites and the
possible construction project on each site
EP
WM
VY
HR
3. Prepare a
convenient
communication
medium
Create a Facebook group to overcome the
communication problem due to different
schedule of members.
Members invited to the group:
 WM
 VY
 ML
 HR
EP
4. Assignment of
individual role
relating to
professional roles in
construction
industry
Everyone choose their own role.
 EP - Landscape Architect
 WM - Architect
 VY - Structural Engineer
 ML - Quantity Surveyor
 HR - Contractor
EP
WM
VY
HR
ML
Meeting 2
Purpose of Meeting : Attempt to write a project brie sample
Date/Time : June 17 2013
Attendance : EP, WM, VY, HR
1. Approval of
previous agenda
Finalize selection of site based on lecturer’s
advice
Selected site: Playground outside of campus
(PJS 7)
2. Discussion on
project rationale
and background
Discuss and decide initiation of project
Defined Detail:
 Project Client
 Project context
 Project objective
EP
WM
VY
HR

Name: Peng Yep Siang (0315259) School: Taylor's University SABD Course & Intake : FNBE April 2013 Intake
 Project audience
 Benefits
3. Suggestion on valid
project proposal
List out possible project Proposal:
 3 gazebo and a toilet
 A water fountain to enhance the park
and for recreational.
 A mini library for the students to
revise or study in group or individually.
 A partially-sheltered platform
 An artificial water stream
 Upgrade playground
EP
WM
VY
HR
4. Primary writing of
project brief and
minutes of meeting
Write a sample project brief and minutes of
meeting to present to lecturer for further
guidance and correction.
3rd Meeting
Purpose of Meeting : Finalize and Project Brief parts distribution
Date/Time : June 21 2013
Chair : Chia Wee Min
Attendance : EP, WM, VY, HR
1. Review and analysis
of previous agenda
Analyze the missing component and content
in our project brief by comparing our work
and the examples online
2. Amendment of
project brief
Applying lecturer’s guidance regarding
previous agenda, research more about project
brief and discuss about the content and
necessary work.
EP
WM
VY
HR
3. Distribution of tasks
and setting of
deadline
Distribution of tasks
 EP – Project Introduction, Time and
Financial Constraints, Compilation and
reorganization of the brief
 WM: Project Risks
 VY: Budget, Schedule & Authorization
procurement procedure
 ML: Project Success Criteria
 HR: Technical and Resource Constraint
Deadline:
 22/6 - Everyone to be complete their
individual tasks and post on the
Facebook group for group review and
editing
 23/6 – Compilation of the finalized
individual tasks into a booklet
EP
WM
VY
HR

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