ISO 9001

1. POTENTIAL/NEW SUPPLIER PRE-QUALIFICATION AUDIT CHECKLIST & REPORT
COMPANY NAME :
TYPE OF MATERIAL/SERVICE SUPPLY :
SECTION I : DETAILS OF COMPANY (fill up and tick (/) where applicable)
Company Address (Full)
Supplier Representative /
Title
Contact No. Tel No.: H/P No.: Fax No.:
Email Address
Type of Business
 Manufacturer  Distributor
 Trader  Other (Please specify) __________________________
Nature of Business
 Machinery  Service (Please specify___________________________
 Materials  Other (Please specify)_________________
 Equipment
 Services
*No. of Employees Total: ________________ No. of QA Employees:  Yes (Please specify) ___________________  No
SECTION II: FUNDAMENTAL CHECKING (To tick (/) where applicable)
1. Has the supplier been done business with Orogenic GeoExpro (or its
subsidiaries) before  Yes  No
2. Has the supplier being disqualified by Orogenic GeoExpro (or its subsidiaries)  *Yes  No
*If Yes, please state the reason:
……………………………………………………………………………………….
3. Has the supplier fill up the supplier application form? (if we got any)  Yes  No

2. POTENTIAL/NEW SUPPLIER PRE-QUALIFICATION AUDIT CHECKLIST & REPORT
SECTION III: CRITERIA OF POTENTIAL SUPPLIER SELECTION (To tick (/) where applicable and comment on the audit findings)
Category A: Extreme Important No. Criteria Rating Marks Comment/Remarks
1.
QUALITY
- To check on the product quality get from supplier during
pre-qualification audit as ultimately the quality of product is
directly impacted by the level of product quality get from
suppliers.
 0 – Not Satisfy
 1 – Average
 2 – Satisfy
2.
NET PRICE & PAYMENT TERM
- To ensure the pricing of product or services reasonable
when compare with other potential supplier or existing
supplier
- To identify the payment terms agreed by supplier whether
meets OGEO’s requirement
- Compulsory to write the payment term in the comment /
remark column.
 0 – Not Satisfy
 1 – Average
 2 – Satisfy
Category A: Extreme Important Rating Marks Comment/Remarks No. Criteria
3.
ISO CERTIFICATION
- To ensure supplier is ISO certified. ISO certification is
important because it gives organizations some guidance
on how to manage for quality.
 Not Applicable
 0 – No ISO certification
 1 – ISO certificate not up to date or in progress
applying for ISO certification
 2 – With ISO certification

3. POTENTIAL/NEW SUPPLIER PRE-QUALIFICATION AUDIT CHECKLIST & REPORT
4.
DELIVERY
- To ensure the ability of supplier to meet the delivery date,
specified quantities and lead time.
 0 – Supplier have problem in delivery and
transportation such as cannot deliver in urgency
or cannot meet our lead time.
 1 – Supplier able to deliver the goods with minimum
specified quantity and meet our lead time.
 2 – Supplier able to deliver in urgency regardless any
amount, lead time meet our requirement and
good transport arrangement.
5.
PERFORMANCE HISTORY, REPUTATION & POSITION
IN THE INDUSTRY
- To check on supplier company performance through
website while souring the new supplier or interview the
supplier during pre-qualification audit. Good performance
of a company will ensure the good product and service
available and contribute to the good relationship between
supplier and buyer for the present and in future.
- To ensure supplier have good reputation as reputation is
an element of trust because it affects cognitive perception
of quality.
 0 – Poor performance and not well known
 1 – Average
 2 – Good performance and reputation, well known
Category A: Extreme Important No. Criteria Rating Marks Comment/Remarks
6.
MANAGEMENT AND ORGANIZATION
- To get know how supplier company is managed in
establishing the management credentials
 0 – No organization chart and job description
 1 – With organization chart but without job
description or vice versa
 2 – Clear organization chart and job description to
show the function of organizational structure
7.
WARRANTIES AND CLAIM POLICIES
- To ensure the length of warranty that the supplier has is
important to ensure his after market support and presence.
To ensure the supplier can accept our claims issuance
guideline.
 0 – No warranties and cannot accept OGEO’s claims
issuance guideline
 1 – With warranties but the length of warranties
provided is short and accept OGEO’s claims
issuance guideline with term and condition.
 2 – With warranties and can accept OGEO’s claims
issuance guideline.

4. POTENTIAL/NEW SUPPLIER PRE-QUALIFICATION AUDIT CHECKLIST & REPORT
8.
ROC CHECKING AND FINANCIAL CAPABILITY
- To ensure the supplier is a licensed company.
- To ensure strong financial status by evaluating the
current liabilities, gross profit, revenue.
Current Asset Ratio= Current asset
Current liabilities
Profit before tax (PBT) margin : Profit before tax
Revenue
 0 – Not a licensed company / licensed company
but current asset ratio less than 1.0
 1 – Licensed company and current asset ratio
more or equal to 1.0
 2 – Licensed company and current asset ratio
more than 2.0
Min Score to Achieve: Actual Marks : Actual Score: Actual Marks / *Total Marks X 100%
Category B: Considerable Important No. Criteria Rating Marks Comment/Remarks
1.
PRODUCTION FACILITIES (*if applicable)
- To ensure the latest and most efficient of technology
and technique can bring competitive and advantage to
our company
 Not Applicable
 0 – Poor production facilities and primitive
 1 – Simple production facilities and lack of advance
technology
 2 – With latest and modern technology and technique
2.
TECHNICAL CAPABILITY
- Supplier should exhibit appropriate support with the
level of the complexity of their product.
 Not Applicable
 0 – No technical support from supplier
 1 – Technical support from supplier is based on term
and condition.
 2 – Supplier will provide technical support when the
product purchased have quality issue
3.
REPAIR SERVICE
- To ensure supplier’s ability to give spare part provision
over set timeframes, keep good price stability and
otherwise support.
 Not Applicable
 0 – No repair service offered by supplier
 1 – Able to provide repair service but the pricing of
spare part unstable or vice versa
 2 – Able to provide repair service with stable pricing
of spare part

5. POTENTIAL/NEW SUPPLIER PRE-QUALIFICATION AUDIT CHECKLIST & REPORT
4.
COMMUNICATION SYSTEM
- Level of customer service, on-going communication &
capability to access supplier. This is something that you
can make the judgment call about in the initial stages of
communication.
 0 – Poor communication system
 1 – Average communication system
 2 – Good communication system
5.
PACKAGING ABILITY / LABELING
- To ensure the product supplied have clear labeling for
better identification as well as any relevant safety label.
 Not applicable
 0 – Poor packaging labeling
 1 – Average
 2 – Good and clear packaging labeling
Min Score to Achieve: Actual Marks : Actual Score: Actual Marks / *Total Marks X 100%
Category C: Average Important
Rating Marks Comment/Remarks
No. Criteria
1.
DESIRE TO DO BUSINESS
- Essential attitude of supplier to ensure the successful of
business
 0 – Passive
 1 – Moderate
 2 – Initiative and proactive
2.
ATTITUDE
- To evaluate supplier’s attitude, initiative, responsiveness,
attention to detail and communication performance.
 0 – Need improvement
 1 – Moderate
 2 – Good
3.
IMPRESSION
- To ensure the selected supplier have good impression as it
is important to build up a good business relationship
 0 – Need improvement
 1 – Moderate
 2 – Good impression

6. POTENTIAL/NEW SUPPLIER PRE-QUALIFICATION AUDIT CHECKLIST & REPORT
4.
GEOGRAPHICAL LOCATION
- Important to ensure our business does not get affected by
location limitation, climate or any unforeseen circumstances
 0 – May retard business progression
 1 – Uncertain business progression
 2 – Strategic and would not affect on-going
business
Min Score to Achieve: 60 % Actual Marks : Actual Score: Actual Marks / *Total Marks X 100%
SECTION IV: SUMMARY OF TOTAL SCORE FOR EACH CATEGORY (QA to fill up)
Category Min Score to Achieve Actual Score Status
Category A : Extreme Important To be determined  Pass  Fail, Reason :
Category B : Considerable Important To be determined  Pass  Fail, Reason :
Category C : Average Important To be determined  Pass  Fail, Reason :
SECTION V: COMMENTS AND RECOMMENDATION (Procurement personnel to fill up)
Prepared by : Name & Signature Verified by : Name & Signature
Position : Position :
Date : Date :
SECTION VI: PRE-QUALIFICATION AUDIT REPORT APPROVAL
Approved By :
Position :
Date :

7. POTENTIAL/NEW SUPPLIER PRE-QUALIFICATION AUDIT CHECKLIST & REPORT
4.
GEOGRAPHICAL LOCATION
- Important to ensure our business does not get affected by
location limitation, climate or any unforeseen circumstances
 0 – May retard business progression
 1 – Uncertain business progression
 2 – Strategic and would not affect on-going
business
Min Score to Achieve: 60 % Actual Marks : Actual Score: Actual Marks / *Total Marks X 100%
SECTION IV: SUMMARY OF TOTAL SCORE FOR EACH CATEGORY (QA to fill up)
Category Min Score to Achieve Actual Score Status
Category A : Extreme Important To be determined  Pass  Fail, Reason :
Category B : Considerable Important To be determined  Pass  Fail, Reason :
Category C : Average Important To be determined  Pass  Fail, Reason :
SECTION V: COMMENTS AND RECOMMENDATION (Procurement personnel to fill up)
Prepared by : Name & Signature Verified by : Name & Signature
Position : Position :
Date : Date :
SECTION VI: PRE-QUALIFICATION AUDIT REPORT APPROVAL
Approved By :
Position :
Date :