It’s a great story: your business desperately needs email and collaboration to be successful, but let’s face it: Exchange and SharePoint are far from easy to implement or run. To the rescue come Microsoft’s Office365 offering, allowing you to buy that critical email and collaboration functionality as a utility, just like you do electricity or water, and you don’t have to have an IT geek to pull it off! But as easy as Office365 makes this, it’s still not a piece of cake to pull it off and fall in love with what you have. Because it’s such a simple and compelling story, there’s a tendency to gloss over, ignore, or fail to allow for some minor issues and limitations that can unfortunately add up to irritation, frustration, or even worse, a loss of productivity and profit. This session is less about the numerous benefits and features of the new Office365 offerings from Microsoft Online Services and more about how you need to be able to identify the small things that can trip you up and be prepared to address them proactively. It will show you how to consider some of the unexpected solutions you need to have in place to implement a cloud-based solution for business communication and collaboration and how to make sure that the possible opportunities present in Office365 can be realized by your organization without pain, frustration, or failure.

1. SharePoint Saturday
Louisville, Kentucky
July 28, 2012
Office 365:
How the Cloud Makes IT Easy
and Why That’s Difficult
John Ferringer

2. John Ferringer
Blog: http://www.MyCentralAdmin.com
Twitter: @ferringer
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3. General Information
• Tweet it Out!!
– Hashtag for this event: #SPSLouisville
– Follow us: @SPSLouisville
– Include your presenters
• Check out SPTV
– Man on the street interviews…
– Footage will be shown at http://mysp.tv

4. Outline
• What’s Office 365?
• Why IT Gets Easy
• I Was Told There’d Be No Math
• IT’s Getting Difficult
• <Insert Snarky “Cloud” Comment>
• Tie IT All Together
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5. What is Office 365?
• Email and Calendaring
• Office Web Apps
• Websites and Collaboration
• IM and Online Meetings
• Hosted by Microsoft – in the cloud!
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6. Office 365 Includes…
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7. Office 365 Improvements
(over BPOS)
New Identity Improved
New Server Platforms
Platform Administration
• Single Sign-In (SSO) • Exchange 2010, • Role-based access
• Federated identity SharePoint 2010, control
• Live ID infrastructure Lync 2010 • Remote PowerShell
• Microsoft Federation • Architected from the • Extended control
Gateway ground up for multi- panels
tenancy • Self-serve user admin
• Server-service parity • More settings /
• Improved coexistence options exposed to
• Native migration tools admin.
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8. Office 365
Programmability & Control
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9. SharePoint Online
Configuration & Extensibility
• SharePoint Online Developer Guide
• MSDN SharePoint Online Resource Center
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10. Why IT Gets Easy
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11. Get IT There Faster
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12. Users Know IT
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13. IT’s Got a Definite Cost
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14. CAUTION: Math!
• SharePoint Standard: $15.50
– Server License: $4600
per user
– Server: $1500 x 2 servers = $3000
– SQL Server 2008 Std: $2000 per month SharePoint Online:
– User CALs: $90 x 100 users = $9000 a year $4.00
• Exchange Standard: $7.17
– Server License: $1100 per user Exchange Online:
– Server: $1500 per month $4.00
– User CALs: $60 x 100 = $6000 a year
• Lync Standard: $6.14
Lync Online: $2.00
– Server License: $670 per user
– Server: $1500
– SQL Server 2008 Std: $2000 per month
– User CALs: $32 x 100 = $3200 a year
$9,600
Total Cost $34,570
Per Year 14 | SharePoint Saturday Louisville 2012

15. In the long run…
• With Office 365, you pay $9,600 every year
• With On Premises, you don’t
• But with On Premises you do pay:
– To keep it up and running
– To fix problems
– To upgrade … hold that thought
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16. But Does IT Include?
• Implementation Costs
• 24/7 Support Costs
• Antivirus/Anti-SPAM
• High Availability
• Disaster Recovery
• Networking/Power/HVAC
• Huge Mailboxes (25 GB)
• Large Email Attachments (up to 25 MB)
• Office Web Applications
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17. Where Did IT Go?
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18. IT’s Getting Difficult
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19. IT’s Meter is Running
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20. IT’s Not Your Sandbox
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21. IT Makes the Basics Trickier
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22. (But IT Can Be Done)
• DIY
• Small Business Essentials 2011
• Windows Azure
• Other White, Fluffy, Bob Ross-type options
(although mainly for storage)
• Vendor Tools
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23. Where Did IT Go?
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24. To the…
Where Did We Put IT?
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25. …About those upgrades
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26. IT’s Similar but Different
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27. Tie IT All Together
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28. Questions?
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29. John Ferringer
Blog: http://www.MyCentralAdmin.com
Twitter: @ferringer
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30. Clean-Up Items
• Fill out your evaluation forms!
• Visit the Dugout for a sneak peak
of SharePoint 2013 and
Networking.
• See you back at Home Plate for
the Closing and Raffles!!

31. Tonight’s SharePint is generously sponsored by
SharePint is being held right here at the Marriott
immediately following the event. Visit the
Rackspace booth for your ticket.
For each unused drink ticket turned back in, a $5
donation will be made to charity.

32. SharePoint Saturday Louisville has been
made possible because of a generous
sponsorship from the following friends…