Multi Org allows storing data for multiple organizations in a single instance by partitioning data like HR, financials, sales, purchases, and materials. Key aspects of a multi org structure include: 1) Defining business groups as the highest level to secure work structures and policies. 2) Creating legal entities to prepare tax reports and maintain internal bank accounts. 3) Setting up primary ledgers, operating units, and inventory organizations to partition transaction data by strategic business units. 4) Configuring accounting setups like calendars, chart of accounts, and accounting options to process financial transactions for each legal entity.

1. G.Balaji contact:+91 8897262601
Email:Balajisun2008@gmail.com
MULTI ORG
MULTI ORG:
Multi Org is a feature to store the data of multiple organization in a single instance.
By partitioning thae data of H.R’s, Financials,Sales,Purchases,Material etc.,.
1)Bussiness Group:
Is a highest level in the Organization structure. At this level we secure Work structure and
Remuneration policies.
Ex:
TATA GROUP
|
------------------------------
| | |
TATA TATA TATA
MOTORS CEMENTS SOFTWARES
(WORK STRUCUTRES)
LEDGERS:
Is use to secure Journals and Ledgeral balances of a company.
A ledger is a collection of 1) currency
2)calendar
3)charted of accounts
4) subledger accounts
Currency :
For India - INR
USA  US-D
And some other countries need conversion.
Calendar:
FISCAL TYPE: financial calendar
01-April to 31-March
Its divided into Periods like months,quarterly ,weely ,yearly etc.,
Subledger accounting:
Accural (not yet pay)
Cash
LEGAL ENTITY:

2. Is a legal Bussiness purpose at this level we are goin to prepare INCOME TAX REPORTS.,
We need pan(perminant account number) for taxations, other use for internal banking task.
OPERATING UNIT:
Is a strategic Bussiness Unit.At this level we secure and partition sales and purchase transaction data.
How About a Close to Real Life Case Study?
Before we dive into this topic, let us draw a multi org structure on a whiteboard. It would
help to analyze a real picture, as we pick at the concepts that go into designing a multi org
structure.
The above is the organization structure for Office Smart Solutions, which is a major office
supplies retailer, headquartered in Naperville, Illinois, USA. The organization operates in
three countries – the US, Canada and India.
Office Smart has an organization structure with the following:

3. • 2 Business Groups – one in the US, which controls the organization structure in
North America, and one in India
• 3 Legal Entities – one in the US, one in Canada, and one in India
• 3 Primary Ledgers – one in the US, one in Canada, and one in India
• 3 Operating Units – one in the US, one in Canada, and one in India
• 5 Inventory organizations – two in the US, one in Canada, and two in India
• Subinventories and locators exist beneath the inventory organizations, but they are
not relevant for the session on multi org structures.
With this, let us step back and reflect…

4. TAKE THE SYSTEM ADMINISTRATOR RESPONSIIBILITY FOR DEFINING HRMS

6. X
SWITCH RESPONSIBILITY AS SYSTEM ADMINISTRATOR
X
NAV: SECURITY RESPONSIBILITYDEFINE

7. ASSIGN RESPONSIBILITY TO THE USER:
NAV:SECURITYUSERDEFINE

8. SELECT HRMS RESPONSIBILITY FOR DEFINING BUSSINESS GROUP:

9. NAV:WORKSTRUCTUREORGANIZATIONDESCRIPTION
TAKE A NEW WINDOW FOR DEFINE BUSSINESS GROUP

10. IN THE ABOVE FORM YOU SHOULD SAVE THE NAME,TYPE DEFINE AND SAVE.
AFTER THAT COMES UNDER ORGANIZATION CLASSIFICATION
IS BUSSINESS GROUP AND ENABLE IT AND SAVE.
CLICK OTHERS TAB. SAVE AND CHOOSE BUSSINESS GROUP INFO OPTION
SELECT.

11. SAVE THIS.
WHEN WE DEFINE A BUSSINESS GROUP SYSTEM INTERNALLY GENERATES A
DEFALT SECURITY PROFILE.WITH THE SAME AS OUR BUSSINESS GROUP.

12. THE DEFAULT SECURITY PROFILE WLL GIVE ACCESS TO ALL THE
ORGANIZATIONS.DEFINE UNDERA A BUSSINESS GROUP.
ALL THE ORGANIZATIONS COMES UNDER THE BUSSINESS GROUP.
LIKE OPERATONG UNITS
INVENTORY ORG
HR ORG ETC.,
WE CAN ALSO DEFINE A NEW SECURITY PROFILE TO SECURE OUR OWN
ORGANIZATIONS.
PLANNING BY LEDGER:
1.CURRENCY
2.CALENDERS
3.SUBLEDGER ACCOUNTING METHOD
4.CHARTED OF ACCOUNT
Create Acounting Calender:
Define accounting Calender:
Switch responsibility---->System Administrator
First you should create responisibilty ex: tata gl ( calendar is comes under general ledger).
Nav: securityresponisibilitydefine

13. Define period types:
Nav: setup financialcalendertypes
Switch responsibility is general ledger

14. Period type:tata pt
Year type is not calendar.. that is fiscal .
Fiscal ----financial calendar(April 01 to March 31)
Calendar---- work day calendar (Jan to Dec)
Nav:setupfinancialcalenderaccounting

15. Choose current option click
Calendar was completed.
Define Chart of Account:
Switch responsibility is GENERAL LEDGER(TATA GL)
NAV:SETPFINANCIALKEYSEGMENT

16. SEARCH OPTION : SELECT GENERAL LEDGER
AFTER YOU SHOULD GIVE YOUR NEW CHART OF ACCOUNT NAME
THEN GO FOR SEGMENTS.
Company ,branch ,account ,cost center,product
Is a chart of account number ex: 01-00-00-1414-00
01—company
00—branch
00—division or some other
1410—accounting information
00—product

17. Click Value set option

18. Highlight the cursor on company name
And click value set.

19. Create value set name for company n format type n maximum size .
In this way highlight coursor on division,

20. Dept:

21. Account:

22. Now completed valusets for all .
Then assign all names in chart of account previous list window ie.,

23. Assign values set items to value set option under like tata company
Tata div1
Tata dept1,
Operation account
Here operations accounts is for account value set name.. bt I can not create any valuset name for
account simply I created account value set is like Operations Account and enable all thing n
save.
Flex Field Qualifiers:
Highlight the cursor on company n click on FLEX FIELD QUALIFIER

24. Enable balancing segment for company.
Similarly highlight account n click flex field qualifier
Enable natural account segment

25. After that
Compile :
Complie all the things.

26. Click compile n enable freeze,allow dynamic inserts what you want like periods,dashes etc.,

27. Compliling flexfield definition.
Ok.
Compile successfully:

28. Key flex field values:
Nav: keyflexfieldskeyvalues

29. Assign application,title structure n comes under the value option choose
Like 01 for company
02 for division
03 for department

30. For department you should gve values in this way for all names like division,dept,account etc.,

31. Chart of account part completed .
Created Accounting setupd:
Accounting setups are the commn setups, to process.,
1) financial transactions
2) financial applications
Switch responsibility is General ledger .
Nav: setupfinancialaccountng setup manageraccountng setup
Click on create accounting setup
Create Legal entity
Legal Entity:
Is a legal Bussiness at this level we prepare 1)Tax Reports
2)Maintain Interanal bank Accounts
Create Legal Entity:

32. Click this

34. “Click apply option”
Create another legal entity
Same process

35. Primary ledger:
Go for step 3 of 3 or 2 of 3 for finding the primary ledger

37. Click on finish button

38. Click “Defining Options”
Update here “ledger options”

40. Go direct step 2 of 4

41. Assign retained Earnings Accounts ex: 01-00-00-1410
How can I assign reatained earnings accounts are

42. Directly you can go step 4 of 4

43. Click on to finish

44. Click on yes
Go to add legal entities

45. Click on Apply

46. Search “tata “
Select all (tata motors,tatacars)
Click apply
Update balancing segment values for tata motors legal entity
Select 01 ,tata motors
Start date:
Click on apply
Similarly select update balancing segment values for tata cars legal entity
01 , tata cars
Here only I have taken 2 legal entities. (tata motors,tata cars)
Click on apply
click on complete
Confirm option after test all things in subledger accounting setups.

47. OPERATING UNITS:
Nav: setupfinancialsaccounting manageraccounting setups

48. Click on update accounting options
Operating units update

49. Click Add Operating Units

51. Operating Units:
ADD 2 OPERATING UNITS

53. How do we defne Operating Units to HRMS:
Switch system administrator responsibility
Nav: profilesystem

54. Click find

55. When we set HR security profile system internallygoing to set one more profile option that is HR
Bussiness group. To associate to business group here that is tata group.

56. HR;User type---------------HR WITH PAYROLL USER

57. Take switch responsibility HRMS
NAV: WORKSTRUCTUREORGANIZATIONSDESCRIPTON

58. HRMS name tata consultancy
Save
Organization classification is
OPERATING UNIT ,ENABLE AND SAVE
Click Others
Operating Unit information option choose
Ok
Save

59. Choose information click

60. Assign all thing.. take ur own primary ledger(tata pl) default legal context(tata motors1)
Operating Unit code (tata cons)
Ok
Now,
Defne Inventory Organization:
Nav: work structureorganizationdescription
Switch HRMS RESPONSIBILITY

61. ACCOUNTING INFORMATION:

62. INVENTORY INFORMATION:

65. RECEIVING OPTIONS:
Give values accounting information,delay time early time etc., save

66. Define HR Organization:
Same navigation n switch responsibility
Nav:workstructureorganizatinDescription

67. Assign name classification etc.,
No need to go for others now.. bt just see the options
And save

68. This is briefly about MULTI ORG