This document compares CMMS and Oracle EAM systems. It discusses the overview of CMMS and Oracle EBS, the functions of Oracle EAM, operational challenges of CMMS vs EAM, integration options, and applicable scenarios. The last section considers whether an organization should implement a CMMS or EAM based on factors like enterprise benefits, financial impacts, operational needs, and functional requirements.

1. Comparison between
Enterprise Resources Planning
Oracle E-Business Suite
Enterprise Asset Management
&
Computerized Maintenance
Management System
January 25rd, 2012
Prepared by Ghassan Chahine PhD Candidate MBA, EMBA, ITIL
MIS MANAGER

2. Discussion Topics
1. CMMS Overview
2. Oracle EBS Overview
3. Oracle EAM overview
4. CMMS v/s EAM
5. Integration or interfacing
6. Applicable Scenarios (Comparison)
7. CMMS or EAM?

3. 1. CMMS Overview

4. 2. Oracle EBS Overview
Oracle Human Resources
Oracle Self-Service Human Resources
Oracle Payroll
Oracle Financials
Oracle Purchasing
Oracle Enterprise Asset Management
Oracle Self-Service Work Requests for Oracle Enterprise Asset Management
Oracle Inventory Management
Oracle Order Management

5. 3. Oracle EAM overview
• Functions:
– Asset Management
– Work Management
– Inventory Management
– Asset Performance & Forecasting
– Maintenance Budgeting
– Work Order Billing
– Direct Item Procurement for Work Orders
– Preventive & Predictive Maintenance
– Maintenance Intelligence
– Cost Management
– Contractor Services
– …

6. 4. CMMS v/s EAM
• Operational Challenges:

7. 4. CMMS v/s EAM -cont-
• Strategic Advantages:

8. 5. Integration or interfacing
• Interfacing

9. 5. Integration or interfacing –cont-
ISSUES:
• Where is the official
inventory maintained?
• How do you keep
the inventories in
sync?
• What flares will go
off when they go out of
sync?
• How do you put
them back in sync?
• ….

10. 5. Integration or interfacing –cont-

11. Applicable Scenarios (Comparison)
Scenario Major PROs Major CONs
1- To keep CMMS system as is, and not No EAM cost of licenses and O&M keeps on CMMS as is
implement EAM (or implement it implementation. O&M will sustain living at an isolated island
(no systematic or automated work with other
elsewhere)
departments
Lack of information consistency and reporting
capabilities even for O&M
ACS team keeps the sole players and
information owners on O&M
2- To Interface data (exchange/sync) No additional cost Reverse process engineering is required
between CMMS and ERP (Orders, Fin, (Provided free of charge by the (hierarchical approvals, Service level
management, …)
HR, Purchasing, Inventory…) implementer)
Data will have no reliable history (asset
lifecycle)
Risks of data issues, failures, changes … from
the CMMS side (service management with
gaps)
Limited advantages to other enterprise
functions (HR, PLW, FIN, …)
Undefined custom interfacing will be
required such as Assets & Depreciations,
Contracts, Orders, Resources, Purchasing
(long dynamic list and persistent changes)

12. Applicable Scenarios (Comparison)
Scenario Major PROs Major CONs
3- To Integrate CMMS system • Best effort is reach toward some functional, analysis • High cost of implementation
with ERP and reporting requirements • Sponsor rejection of ERP custom development.
• Capability to merge data from different sources into • Implementation will be due with custom
one database repository. development (not recommended, risky, time &
effort consuming)
• Forgone functions and features: Asset lifecycle,
asset tracking, maintenance analyses, financial
analysis, Operations mgmt, Change mgmt,
strategic planning and analysis.
4- To Fully diversify toward • Enforces consistent, full and timely data entry • Additional cost of EAM license and
EAM and drop CMMS • Relate all enterprise functions into one entity implementation to be added to EAM
consequent to successful • Waive manual work, redundant entries and • Risk of cooperation from the O&M ACS Staff.
implementation additional resourcing
• Provide full capabilities to produce different
decision-making analyses.
• No additional time consuming: Parallel
implementation along other ERP modules
• Enables Masaar team to manage, control and lead
on the full O&M, Procurement and inventory, all in
one repository.
• Involves Masaar O&M team in full knowledge
lifecycle

13. CMMS or EAM?
• Enterprise benefit
• Financial concern
• Operational outlook
• Functional perspective
– Purchasing & procurement
– Inventory Management
– Inventory, Parts and Asset Tracking
– Financial and accounting mgmt. & control
– HR management capabilities
– Enhanced statistics & reporting
– Computer aided design implementation
– Customization capabilities forms, queries, reports.
– More conclusive analysis
– Maintenance, Repair and Overhaul (MRO) alternatives
– Training provisioning and knowledge transfer.
– Waive of single point of failure
– Sustainable Support availability
– Scalability in vertical & Horizontal growth