1. GWP Regional Days Meeting
WACDEP Financial management
and Budgets
Port of Spain 24 June, 2014
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2. WACDEP Financial Management
• Finances integrated within Core as far as possible
• Indicative budgets from project document
• Actual budgets approved annually
• Subject to donor funding
• Quarterly expenditure reporting
• Quarterly & annual forecasts – realistic please!
• Quarterly WACDEP progress reports
• Quarterly budget reallocations
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3. WACDEP RWP/CWP Project Budgets
2013 Budget to Actual
68% Spent
32%
Unspent
2014 Q1 Budget to Actual
Q1 Spent 8%
2014 Remaining Budget 92%
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4. 2014 WACDEP Financial Update
• 2014 Q1 actual expenditures 8% of annual budget
• 2014 Q2 forecast expenditures 30% of annual budget
• 2014 Q3 budget adjustment based on the actual Q2
expenditures and the progress update sheet
• Carry over to 2015 NOT possible
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5. Budget Allocations 2015 Reminder
• Budget allocations yet to be determined for projects
• RWP WACDEP:
(i) Africa regions: proceed according to plans;
(ii) Other regions: Phase I ends 03/15 – Plan for
Phase II 01/15-12/16 using existing project
documents.
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6. Budget Process 2015 Reminder
Starting asap  drafting
15 Sept – 15 Oct  finalised with support of NOs
15 Oct  sent to GWPO
15 Oct – 31 Oct  compiled for the SC incl Secretariat
budget
approval by the CWP/RWP SC
1 Nov  sent to GWPO SC
25 Nov  approval (?!) by GWPO SC
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7. CWP Operational Arrangements
• Work Package 8: “Countries establish project
management systems for efficient programme
development, management and implementation…to
enhance fundraising of programmes promoting water
security and climate resilience”
• Includes the collaboration between the RWP & CWP &
Hosts to build the capacity of the CWP to manage funds
• Formalised by a contractual agreement with the RWP
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8. CWP Agreement
• Formal agreement between the RWP Host and the CWP
Host (unless self-hosted)
• Details include that GWP Financial Guidelines apply, an
annual audit for transfers exceeding €10K, quarterly
reporting deadlines, host fees etc.)
• RWP visits to the CWP Host are appropriate to build
capacity, improve collaboration, and manage risks
• RWP to build a “funding ramp” via transfers to the CWP,
in line with demonstrated capacity, after conducting an
initial internal controls and risk assessment audit
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9. CWP Funding Ramp
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Transfers to CWP €
30K 3
10K 2
5K 1
Transfer number

10. THANK YOU!
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