Redmap intelligent scanning solutions autmate the capture of data from paper and electronic supplier invoices and automatically upload to the ERP system. Reduce number of AP Clerks required to process invoices by 50%.

1. Accounts Payable Automation

2. What is AP Automation?
Scan and route invoices electronically at
the point of collection.
Approve invoices electronically .
Capture key information automatically at
the time of scanning (Invoice No, PO
Number, etc).
Automatically sort and file invoices.

3. Accounts Payable process
No, Send for Approval
Pre
Approved?
No
Match to PO? Yes Approved
Invoices Received Scan/OCR
Email Invoices to reduce data entry
Paper Automatically file into Redmap
Fax Yes
EDI
FTP
Web
Goods receipt Enter ledger Post for Payment Remit payment
into inventory codes Into ERP/Financial
Oracle
SAP
JDE
Netsuite

4. Benefits
Substantial reduction in operating costs.
Improved communication with vendors and
staff delivered by high visibility and instant
access to invoices and supporting documents.
Drastically reduce waste across the
organisation by reducing paper, printing and
delivery costs.
Fast and accurate information!

5. Easy to use
Documents and
faxes are
delivered to the
inbox for
processing.
Invoices are either
scanned locally or
remotely.

6. Capture Data
Documents in the
inbox are
automatically
processed.
Data captured can
include – PO
Number, Invoice
Number, Date,
Amount etc.

7. Exception handling
Exceptions require
verification.
The relevant
location on the
invoices is
highlighted to
simply data entry.
Template is stored
for future use.

8. Approval routing
Manager can approve the
invoice for processing and
add notes if they wish.
Invoices that are approved
are routed for general
ledger coding and upload
into the financial system.

9. Redmap Overview
Redmap has been developing Document Management and
Automation solutions for over 15 years and currently has over 5000
customers worldwide.
Direct sales channels are supplemented by a network of Resellers
and in recent years a move toward building OEM products for 3rd
party vendors such as Toshiba, Rockend, Translogix, and Pentana.
The company has offices in Brisbane, Sydney, Melbourne, Manila,
Los Angeles and Atlanta.

10. You’re in good company