The document summarizes the National Archives and Records Administration's (NARA) Electronic Records Archives (ERA) program. The ERA will preserve and provide access to electronic records from all US government entities. The ERA system will be developed incrementally and support records lifecycle management, including ingestion, preservation, access, and collaboration tools. NARA is conducting research to address challenges with preserving electronic records and partnering with other organizations.

1. ARMA 2005: CHICAGO 50th Annual Conference and Exposition September 20, 2005 ERA Program Update Fynnette Eaton and Mark Conrad ERA Program Staff The Electronic Records Archives (ERA)

2. Electronic Records Archives Vision “ The Electronic Records Archives will authentically preserve and provide access to any kind of electronic record, free from dependency on any specific hardware or software, enabling NARA to carry out its mission into the future.”

7. R e c o r d s L i f e c y c l e M a n a g e m e n t ERA Virtual Workspaces Find Records Present Records Produce Special Versions Identify Sensitive Content R e p o s i t o r y Data about Collections Original Format Electronic Records Persistent Format Electronic Records Read Digital Media Verify Transfers Accept Online Transfer Describe Records Transform to Archival Format Accesioning Workbench Workflow Management Redact Sensitive Records Classified Electronic Records Reference Workbench Congress President Donors Agencies Public Business Other Government Federal Government Request to Transfer Records Disposition Agreement Request for Assistance FOIA Request Records Lifecycle Data Description of Holdings Template Repository

8. R e c o r d s L i f e c y c l e M a n a g e m e n t ERA Virtual Workspaces Request to Transfer Records Disposition Agreement Request for Assistance FOIA Request Find Records Present Records Produce Special Versions Identify Sensitive Content R e p o s i t o r y Data about Collections Original Format Electronic Records Persistent Format Electronic Records Read Digital Media Verify Transfers Accept Online Transfer Describe Records Transform to Archival Format Accesioning Workbench 1 Workflow Management Redact Sensitive Records Classified Electronic Records Increment Reference Workbench Congress President Donors Agencies Records Lifecycle Data Description of Holdings Template Repository Public Business Other Government Federal Government

9. R e c o r d s L i f e c y c l e M a n a g e m e n t Request to Transfer Records Disposition Agreement Request for Assistance FOIA Request Find Records Present Records Produce Special Versions Identify Sensitive Content Redact Sensitive Records R e p o s i t o r y Read Digital Media Verify Transfers Accept Online Transfer Describe Records Transform to Archival Format Accesioning Workbench Federal Agencies Workflow Management ERA Virtual Workspaces Increment 2 Reference Workbench Congress President Donors Agencies Records Lifecycle Data Description of Holdings Template Repository Data about Collections Original Format Electronic Records Persistent Format Electronic Records Classified Electronic Records Public Business Other Government Federal Government

10. R e c o r d s L i f e c y c l e M a n a g e m e n t Request to Transfer Records Disposition Agreement Request for Assistance FOIA Request Find Records Present Records Produce Special Versions Identify Sensitive Content Redact Sensitive Records R e p o s i t o r y Read Digital Media Verify Transfers Accept Online Transfer Describe Records Transform to Archival Format Accesioning Workbench Federal Agencies Workflow Management ERA Virtual Workspaces Increment 3 Reference Workbench Data about Collections Original Format Electronic Records Persistent Format Electronic Records Classified Electronic Records Congress President Donors Agencies Records Lifecycle Data Description of Holdings Template Repository Public Business Other Government Federal Government

11. R e c o r d s L i f e c y c l e M a n a g e m e n t Request to Transfer Records Disposition Agreement Request for Assistance FOIA Request Find Records Present Records Produce Special Versions Identify Sensitive Content Redact Sensitive Records R e p o s i t o r y Read Digital Media Verify Transfers Accept Online Transfer Describe Records Transform to Archival Format Accesioning Workbench Federal Agencies Workflow Management ERA Virtual Workspaces Increment 4 Reference Workbench Data about Collections Original Format Electronic Records Persistent Format Electronic Records Classified Electronic Records Congress President Donors Agencies Records Lifecycle Data Description of Holdings Template Repository Public Business Other Government Federal Government

12. R e c o r d s L i f e c y c l e M a n a g e m e n t Request to Transfer Records Disposition Agreement Request for Assistance FOIA Request Produce Special Versions R e p o s i t o r y Read Digital Media Verify Transfers Accesioning Workbench Workflow Management Federal Agencies ERA Virtual Workspaces Increment 5 Reference Workbench Find Records Present Records Identify Sensitive Content X Redact Sensitive Records Data about Collections Original Format Electronic Records Persistent Format Electronic Records Classified Electronic Records Accept Online Transfer Describe Records Transform to Archival Format Congress President Donors Agencies Records Lifecycle Data Description of Holdings Template Repository Public Business Other Government Federal Government

27. The ERA Timeline Select Single Developer Initial Operating Capability Awarded Contracts Full Operating Capability 2007 / 2008 12 / 2003 8 / 2004 9 / 2005 Released the Request For Proposal Increment 1 2 years Increment 2 (1 year) 2011 Increment 3 (1 year) Increment 4 (1 year) Increment 5 (1 year)

31. Strategic Alignment “ Strategies to assure long-term preservation of digital records constitute another particularly pressing issue for research....”

33. Partnerships San Diego Supercomputer Center NIST National Center for Supercomputing Applications … and many other Federal Agencies and their Records Officers National Science Foundation Global Grid Forum Army Research Laboratory National Agricultural Library

34. The Virtual Archives Lab!

35. The Virtual Archives Lab

38. Your ERA Contacts http://www.archives.gov/era/ [email_address] (301) 837-2007 [email_address] (301) 837-0924