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Working with basic functions ,[object Object],Lesson 9,[object Object]
A function is a predefined formula that performs calculations using specific values in a particular order. While you may think of formulas as being short mathematical equations, like 2 + 2 or F2 * C2, they can actually be very lengthy and involve complex mathematical calculations. 

One of the key benefits of functions is that they can save you time since you do not have to write the formula yourself. For example, you could use an Excel function called Average to quickly find the average of a range of numbers or the Sum function to find the sum of a cell range.

In this lesson, you will learn how to use basic functions such as SUM and AVG, use functions with more than one argument, and how to access the other Excel 2007 functions.,[object Object],6 January 2010,[object Object],2,[object Object],Guevarra Institute of Technology,[object Object]
The Parts of a Function,[object Object],	Each function has a specific order, called syntax, which must be strictly followed for the function to work correctly.,[object Object],Syntax Order:,[object Object],All functions begin with the = sign.,[object Object],After the = sign define the function name (e.g., Sum).,[object Object],Then there will be an argument. An argument is the cell range or cell references that are enclosed by parentheses. If there is more than one argument, separate each by a comma.,[object Object],An example of a function with one argument that adds a range of cells, A3 through A9:,[object Object],An example of a function with more than one argument that calculates the sum of two cell ranges:,[object Object],Excel literally has hundreds of different functions to assist with your calculations. Building formulas can be difficult and time-consuming. Excel's functions can save you a lot of time and headaches.,[object Object],6 January 2010,[object Object],3,[object Object],Guevarra Institute of Technology,[object Object]
Excel's Different Functions,[object Object],Statistical Functions:,[object Object],SUM - summation adds a range of cells together.,[object Object],AVERAGE - average calculates the average of a range of cells.,[object Object],COUNT - counts the number of chosen data in a range of cells.,[object Object],MAX - identifies the largest number in a range of cells.,[object Object],MIN - identifies the smallest number in a range of cells.,[object Object],Financial Functions:,[object Object],Interest Rates,[object Object],Loan Payments,[object Object],Depreciation Amounts,[object Object],Date and Time functions:,[object Object],DATE - Converts a serial number to a day of the month,[object Object],Day of WeekDAYS360 - Calculates the number of days between two dates based on a 360-day year,[object Object],TIME - Returns the serial number of a particular time,[object Object],HOUR - Converts a serial number to an hour,[object Object],MINUTE - Converts a serial number to a minute,[object Object],TODAY - Returns the serial number of today's date,[object Object],MONTH - Converts a serial number to a month,[object Object],YEAR - Converts a serial number to a year,[object Object],6 January 2010,[object Object],4,[object Object],Guevarra Institute of Technology,[object Object]
To Calculate the Sum of a Range of Data Using AutoSum:,[object Object],Select the Formulas tab.,[object Object],Locate the Function Library group. From here, you can access all the available functions.,[object Object],Select the cell where you want the function to appear. In this example, select G42.,[object Object],Select the drop-down arrow next to the AutoSum command.,[object Object],Select Sum. A formula will appear in the selected cell, G42.,[object Object],This formula, =SUM(G2:G41), is called a function. AutoSum command automatically selects the range of cells from G2 to G41, based on where you inserted the function. You can alter the cell range, if necessary.,[object Object],Press the Enter key or Enter button on the formula bar. The total will appear.,[object Object],6 January 2010,[object Object],5,[object Object],Guevarra Institute of Technology,[object Object]
To Edit a Function:,[object Object],Select the cell where the function is defined.,[object Object],Insert the cursor in the formula bar.,[object Object],Edit the range by deleting and changing necessary cell numbers.,[object Object],Click the Enter icon.,[object Object],6 January 2010,[object Object],6,[object Object],Guevarra Institute of Technology,[object Object]
To Calculate the Sum of Two Arguments:,[object Object],Select the cell where you want the function to appear. In this example, G44.,[object Object],Click the Insert Function command on the Formulas tab. A dialog box appears.,[object Object],SUM is selected by default.,[object Object],Click OK and the Function Arguments dialog box appears so that you can enter the range of cells for the function.,[object Object],Insert the cursor in the Number 1 field.,[object Object],In the spreadsheet, select the first range of cells. In this example, G21 through G26. The argument appears in the Number 1 field.,[object Object],To select the cells, left-click cell G21 and drag the cursor to G26, and then release the mouse button.,[object Object],6 January 2010,[object Object],7,[object Object],Guevarra Institute of Technology,[object Object]
Insert the cursor in the Number 2 field.,[object Object],In the spreadsheet, select the second range of cells. In this example, G40 through G41. The argument appears in the Number 2 field.,[object Object],6 January 2010,[object Object],8,[object Object],Guevarra Institute of Technology,[object Object]
To Calculate the Average of a Range of Data:,[object Object],Select the cell where you want the function to appear.,[object Object],Click the drop-down arrow next to the AutoSum command.,[object Object],Select Average.,[object Object],Click on the first cell (in this example, C8) to be included in the formula.,[object Object],Left-click and drag the mouse to define a cell range (C8 through cell C20, in this example).,[object Object],Click the Enter icon to calculate the average.,[object Object],6 January 2010,[object Object],9,[object Object],Guevarra Institute of Technology,[object Object]
To Access Other Functions in Excel:,[object Object],Using the point-click-drag method, select a cell range to be included in the formula.,[object Object],On the Formulas tab, click on the drop-down part of the AutoSum button.,[object Object],If you don't see the function you want to use (Sum, Average, Count, Max, Min), display additional functions by selecting More Functions.,[object Object],The Insert Function dialog box opens.,[object Object],There are three ways to locate a function in the Insert Function dialog box:,[object Object],You can type a question in the Search for a function box and click GO, or,[object Object],You can scroll through the alphabetical list of functions in the Select a function field, or,[object Object],You can select a function category in the Select a category drop-down list and review the corresponding function names in the Select a function field.,[object Object],Select the function you want to use and then click the OK button.
,[object Object],6 January 2010,[object Object],10,[object Object],Guevarra Institute of Technology,[object Object]
6 January 2010,[object Object],11,[object Object],Guevarra Institute of Technology,[object Object]
Challenge,[object Object],Use the Inventory workbook or any workbook you choose to complete this challenge.,[object Object],Use a SUM function to calculate the sum of one argument.,[object Object],Use the AVG function to calculate the sum of a range of cells.,[object Object],Explore the other Excel 2007 functions.,[object Object],6 January 2010,[object Object],12,[object Object],Guevarra Institute of Technology,[object Object]

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Lesson9 Working With Basic Functions

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