The document summarizes Stephen Covey's time management techniques from his book "The 7 Habits of Highly Effective People". It discusses four generations of time management: 1) notes and checklists, 2) calendars and appointment books, 3) goals and planning, and 4) personal management focused on priorities rather than time. The key aspects are determining what is urgent versus important, having a mission statement and associated roles and goals, and weekly planning focused on priorities to achieve results.

1. Adapted from the 7 habits of
highly effective people. by
Stephen R. Covey

2. o What one thing could you do ( you
aren’t doing now) that if you do on a
regular basis would make a tremendous
positive change in your personal life?
o What one thing in your business life
would bring similar results?
2 Haitham Hassan

3. o 1st generation characterized by notes &
checklists:
o The course of least resistance.
o There’s no pain or strain; its fun to go
with the flow.
o Externally imposed.
o Give the feeling of not being responsible
for the results.
– Doesn’t recognize the concept of priority.
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4. o Not effective people.
o Produce very little.
o Their life style do nothing to build their
capabilities.
o Buffeted by outside forces.
o Seen as undependable & irresponsible.
o Have very little sense of control & self-
esteem.
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5. o 2nd generation characterized by
calendars & appointments books:
o Reflects an attempt to look ahead, to
schedule events and activities in the
future.
o They assume a little more control.
o Seen as more responsible.
o No priority.
o Few significant achievements.
o Schedule oriented.
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6. o 3rd generation:
o It focuses on setting goals toward which
time & energy would be directed in
harmony with it.
o Includes the concept of daily planning,
making specific plans to accomplish those
goals & activities determined to be of
greatest worth.
o Plan each day & prioritize their activity,
but;
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7. o Focuses on the urgent mainly.
o Doesn’t question the essential importance
of the activity.
7
Tend to over-schedule the day.
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8. o Lacks realism
o Result in frustration & the desire to
occasionally throw away the plan.
o Tends to strain relationships rather than
building them.
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9. o 4th generation:
o The challenge is not to manage time but
to manage our selves (personal
management).
o Focus on preserving & enhancing
relationships & on accomplishing results
rather than focus on things and time
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10. o 2 factors defining an activity:
o Urgency;
o Urgent means it require immediate attention.
o Urgent things act on us
o Urgent matters are usually visible.
o Often popular with others.
o Often they are pleasant.
o So often they are unimportant.
10 Mohamed Rashwan

11. o Importance:
o it has to do with results.
o It contribute to your mission, your values, &
your high priority goals
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12. Urgent Not Urgent
I
Crises.
Pressing problems.
Deadline-driven projects.
II
Prevention, PC activities.
Relationship building.
Recognizing new
opportunities.
Planning, recreation.
III
Interruptions, some calls.
Some mail, some reports.
Some meetings.
Popular activities.
IV
Some mail.
Some phone calls.
Time wasters.
Pleasant activities.
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ImportantNotImportant
Haitham Hassan

13. o What one thing could you do ( you
aren’t doing now) that if you do on a
regular basis would make a tremendous
positive change in your personal life?
o What one thing in your business life
would bring similar results?
13 Haitham Hassan

14. 14
Results
Goals
Roles
Mission
CenteredPrinciple
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15.  PRINCIPLS
 MONEY
 WORK
 POSSESSIONS
 PLEASURE
 FRIEND ENEMY
 RELIGION
 SELF
 SPOUSE
 FAMILY
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16. o Comprised of our most basic paradigms, the
lens through which we see the world.
o At that centre we use our endowments of
conscience as a compass to help us detect
our unique talents and areas of
contribution.
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17. o Where we use our endowment of
imagination to mentally create the end we
desire.
o Where focused efforts achieve greatest
results.
o The source of security, guidance, wisdom, &
power (life supporting factors).
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18. 18 Haitham Hassan

19. o Security; your sense of worth, your
identity, your emotional anchorage,
your self esteem, your basic personal
strength or lack of it.
o Guidance; means your source of
direction in life, your reference for
interpretation of what is happening,
standards that govern decision making.
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20. o Wisdom; is your perspective on life,
your sense of balance, your
understanding of how the various parts
& principles apply & relate to each
other.
o Power; is the capacity to act, the
strength & potency to accomplish
something.
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Life Supporting Factors
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21. o We detect our mission rather than
inventing it.
o It takes deep introspection, careful
analysis, thoughtful expressions, &
many rewrites.
o Takes weeks or even months to be
produced.
o May need minor changes over years.
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22. o Identify you roles.
o Balance between roles.
o Break down your mission statement into
the specific role areas of your life and
the goals you want to accomplish in
each area.
o Think about long term goals.
o Goals must be in harmony with
centered principle.
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23. 23
Results
Goals
Roles
Mission
CenteredPrinciple
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24. o Weekly planning.
o 4 key activities:
o Identifying roles.
o Selecting goals.
o Scheduling.
o Daily adapting.
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25. 25
Mission
statement
Roles Goals
LONG-TERM ORGANIZATION
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26. 26
GOALSROLES PLANS
DELEGATE
SCHEDULE
WEEKLY ORGANIZATION
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27. MANAGER
27
PRODUCER
Input
Output
OutputInput
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28. o Gofer delegation.
o Stewardship delegation.
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29. Things which matter most; must never
be under the mercy of things which
matter least.
GOETHE
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30. 30 Haitham Hassan