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Data protection best practices
1. Data Protection Best Practices
Things to consider, to avoid data catastrophes from occurring in your organization.
This document discusses regarding how businesses must develop an appropriate strategy, decide the
right backup type from different backup options.
Password Protect Your PC
Password protect your computer to prevent unwanted access. Change your password at least every
quarter or every time you want to prevent someone who may know it (i.e. former employee) from using
it.
Secure Your Email
Use a spam filter to filter unwanted email. Never send confidential information (i.e. passwords, social
security numbers, credit card numbers) via email. Always verify a website's URL before submitting
your private info.
End user desktop and notebook backup scheme
§ Desktop, notebook environments
§ Application programs
§ Application settings
§ Data files
§ Address books
Safeguard your PC
Use anti-virus and firewall software, and enable Automatic Updates for Windows Security.
Protect Your Data Properly
Never rely on external/flash drives, CDs, DVDs, etc. to protect your mission critical data. They can
easily fail, get lost, stolen or damaged. Also, you can miss manual backups.
2. Type of Backups – Select the Best Backup Plan
Backup Type Pros Cons
Full Backup Complete backup of entire Takes up most space
targeted data set
Restores are simple
Full Backup + Incremental Full backup made, followed by Restores are complicated
backups of only the data that requires all backups and all
has changed since the last full or incrementals
incremental backup
Complex Storage requirements
Full Backup + Differential Full backup, followed by a Data may be [probably will be]
backup that captures all changes duplicate throughout the
made since the last full backup backup sets.
Recovery requires last full
backup and last differential
Store your Password Safely
Remember, only you have access to your password, and without it you cannot retrieve your data. Write
down the password you created during setup, and store it safely in two places.
Consider File Retention Strategies
For longer retention, create archive files and back them up. For example, create a monthly zip file with
the date in the filename.
Check Backup Log Files
Periodically check the log files on your backup account to make sure all your files are backing up
properly.
![Type of Backups – Select the Best Backup Plan
Backup Type Pros Cons
Full Backup Complete backup of entire Takes up most space
targeted data set
Restores are simple
Full Backup + Incremental Full backup made, followed by Restores are complicated
backups of only the data that requires all backups and all
has changed since the last full or incrementals
incremental backup
Complex Storage requirements
Full Backup + Differential Full backup, followed by a Data may be [probably will be]
backup that captures all changes duplicate throughout the
made since the last full backup backup sets.
Recovery requires last full
backup and last differential
Store your Password Safely
Remember, only you have access to your password, and without it you cannot retrieve your data. Write
down the password you created during setup, and store it safely in two places.
Consider File Retention Strategies
For longer retention, create archive files and back them up. For example, create a monthly zip file with
the date in the filename.
Check Backup Log Files
Periodically check the log files on your backup account to make sure all your files are backing up
properly.](data:image/gif;base64,R0lGODlhAQABAIAAAAAAAP///yH5BAEAAAAALAAAAAABAAEAAAIBRAA7)