Project Scope Management based on PMI project management methodology using PMBOK5. Key definitions, processes, inputs, outputs, tools and techniques of scope management

1. ©Hamza Qazi
Project Scope Management
Introduction based on PMI
Methodology
Author: Hamza Qazi
hshamim@gmail.com

2. ©Hamza Qazi
Project Scope Management 2
Project Constraints
Triple
Constraints
Scope
TimeCost
Project Constraints

3. ©Hamza Qazi
Project Scope Management 3
Project Scope
 Scope is all the work required and the only work required to complete the
project successfully
 Scope is primarily concerned with defining and controlling what is and is
not included in the project
 Scope has two distinct uses:
◦ Product Scope
 The features and functions that characterize a product, service or
result
 Is more oriented toward functional requirements – the what
◦ Project Scope
 The work that needs to be accomplished to deliver a product, service
or result with the specified product scope
 Is more work-oriented – the how

4. ©Hamza Qazi
Scope Management Processes
• Process 1: Plan Scope Management
• Process 2: Collect Requirements
• Process 3: Define Scope
• Process 4: Create WBS
Planning Process
Group
• Process 5: Validate Scope
• Process 6: Control Scope
Monitoring and
Control Process
Group
Project Scope Management 4

5. ©Hamza Qazi
5
Scope Management Processes
1. Scope Management plan process describes how the project scope will be defined,
validated and controlled
2. Collect Requirements Is the process of determining, documenting and managing
quantified needs, expectations and requirements of the project sponsor, customer
and other stakeholders
3. Define Scope is the process of developing a detailed description of the project and
the product
4. Create WBS (Work Break Down Structure) is the process of sub-dividing project
deliverables and project work into smaller, more manageable components
5. Validate Scope is process of formalizing acceptance of the completed project
deliverables which have been verified by Quality Control
6. Control scope is the process of monitoring the status of both project and product
scope and managing changes to scope baseline
 For additional details of all the above processes, please contact the author:
◦ hshamim@gmail.com
◦ 1-647-247-4810
Project Scope Management

6. ©Hamza Qazi
Process & ITTO Summary
Process Input Tool & Technique Output
Plan Scope
Management
• Project Management
Plan
• Project Charter
• OPA & EEF
• Expert Judgment
• Meeting
• Scope Management
Plan
• Requirements
Management Plan
Collect
Requirements
• Project Charter
• Scope Management Plan
• Requirements
Management Plan
• Stakeholder
Management Plan
• Stakeholder Register
• Interviews; Focus Groups
• Facilitated workshops
• Group Creativity Techniques
• Group Decision-making Techniques
• Questionnaires and Surveys
• Observations, Prototypes
• Benchmarking
• Context Diagrams
• Document Analysis
• Requirements
Documentation
• Requirements
Traceability Matrix
Define
Scope
• Project Charter
• Scope Management Plan
• Requirements
Documentation
• OPA
• Expert Judgment
• Product Analysis
• Alternatives Generation
• Facilitated Workshops
• Project Scope
Statement
• Updates to project
documents
Create
WBS
• Scope Management Plan
• Project Scope Statement
• Requirements
Documentation
• OPA & EEF
• Expert Judgment
• Decomposition
• Scope Baseline
• Updates to project
documents
Project Scope Management 6

7. ©Hamza Qazi
Process & ITTO Summary
Process Input Tool & Technique Output
Validate
Scope
• Project Management
Plan
• Requirements
Documentation
• Requirements
Traceability Matrix
• Verified Deliverables
• Work Performance Data
• Inspection
• Group Decision-making Techniques
• Accepted Deliverables
• Change Requests
• Work Performance
Information
• Updates to project
documents
Control
Scope
• Project Management
Plan
• Requirements
Documentation
• Requirements
Traceability Matrix
• Work Performance Data
• OPA
• Variance Analysis • Change Requests
• Work Performance
Information
• Updates to project
documents and OPA
Project Scope Management 7

8. ©Hamza Qazi
8
Looking for More
• This deck was a brief introduction of Project Scope Management based on PMI
project management methodology based on PMBOK5. For a complete set of slides
covering the entire methodology, its processes, tools and techniques, please contact
the author as follows:
 Hamza Qazi, MBA, PMP, Agile PM
◦ hshamim@gmail.com
Project Scope Management