1. Submitting your
thesis/dissertation to
SUNScholar

2. What is SUNScholar?
• Central digital archive
• Long-term preservation
• Open access
Any user can read, download, copy, distribute, print, search,
or link to the full texts of these articles, crawl them for
indexing
Always acknowledge/cite author

3. Where will my thesis/dissertation end up?
http://scholar.sun.ac.za

6. Help make your research visible …
• Personal web page
• Social media e.g. LinkedIn
• Curriculum Vitae
• Share with network and other experts
• Research profile on Google Scholar
• SU research reports
• Etc.

7. Thesis on SUNScholar
Title search in Google Scholar
Link
to
researcher
profile
on
Google
Scholar

8. Researcher profile on Google Scholar
Alerts: new articles
submitted & when
cited
Thesis on SUNScholar –
citations will be recorded here
Links to other authors
covering these topics

9. Option to export citation. SUNScholar only the vehicle,
but Google Scholar the search engine.

10. Links to full text in
SUNScholar
Number of downloads

13. SU policy re theses/dissertations
• Submission is mandatory
• Submit final copy (following examination & corrections) by
27 November 2014
• No printed copies required
• Restricted access
• Motivation to faculty secretary for submission to Senate
• Intellectual property (incl. copyright)
• Copyright belongs to SU
• Plagiarism
• Turnitin – Viper - PlagTracker
• Language editing
• Language Centre

14. Finalise your thesis/dissertation
http://library.sun.ac.za >> How do I >> Submit …

15. Document layout
• Title page with crest (see templates on web)
• Declaration (see web)
• English - Abstract (max. 500 words)
• Afrikaans - Opsomming (max. 500 words)
• Acknowledgements
– Sponsors
• Table of Contents
• List of Figures
• List of Tables
• Content (e.g. Chapter 1, Chapter 2, etc.)
• Reference List (Referencing Techniques or RefWorks)
• Addenda (e.g. Addendum A, Addendum B, etc.)

16. SU Crest
December 2014

17. No signature
Copyright © 2014 Stellenbosch University
All rights reserved

18. Look & feel
• Font: Arial or Times New Roman
• Font size: 10pt or 11pt or 12pt
• Font colour: Black
• Line spacing: Double, Single or 1.5
• Borders: 2cm width open around all text areas
• Paper Size: A4

19. Technical
• Software: MSWord/LibreOffice/OpenOffice/LaTeX
• MSWord: http://office.microsoft.com/en-us/word-
help/training-courses-for-word-2013-HA104030981.aspx
• Submit in pdf format
• File name: surname_firstwordoftitle_2014.pdf
• Ready to submit!

20. Workflow
Dept. nominates student
Student receives e-mail
Student submits
Dept. receives e-mail & Approves

21. Step 1: Nomination by department

22. Step 2: Submission
http://etd.sun.ac.za/submissions
SU Campus Username
SU Campus Password
Sign In

23. Click: Click here to start a new
submission

24. Select the collection containing the name
of your supervisor/promoter & your own
name

25. Click: Next

26. Complete

27. Complete
Click: Next

28. Upload document in pdf
Use correct file naming

29. Review Submission

30. Select: I Grant the License
Click: Complete submission

32. Confirmation mailed to your SU e-
mail account

33. Step 3: Dept. approves submission

34. Intranet Internet (SUNScholar)
Notify all …
Following graduation …

35. ETD Loader: http://etd.sun.ac.za/ldap-login
SUNScholar: http://scholar.sun.ac.za
Portal (nomination): Helene Nieuwoudt, E-mail: hj@sun.ac.za, tel.: 021 808
4577
Printing: African SUNMeDIA
http://www.africansunmedia.co.za/
Graduation: MyMaties
http://www.mymaties.com/portal/page/portal/STUDENT_PAGE_GROUP/MYM
ATIES_HOME/Graduation
IT Help: E-mail: help@sun.ac.za , tel.: +27 21 808 4367
Copyright: Innovus
http://www.innovus.co.za/pages/english/home.php
Plagiarism detection software: Turnitin | Viper | PlagTracker
http://www0.sun.ac.za/webstudies/Lect_turnitin.html
Statistical help: Centre for Statistical Consultation
http://academic.sun.ac.za/statis_consult/index_files/Page438.htm
Language Editing: Language Centre
http://www0.sun.ac.za/languagecentre/
Useful links

36. Innovus: http://www.innovus.co.za/pages/english/home.php
Help page: http://library.sun.ac.za/English/howdoi/Pages/Submit-my-thesis-
online.aspx
SUNScholar help: http://wiki.lib.sun.ac.za/index.php/SUNScholar
Useful links

38. Contact us
scholar@sun.ac.za
Tel: 021 808 9046/9139