3. Hotel Accounting Systems
Non-Automated
๏Accounts kept manually
Semi-Automated
๏Accounts kept using posting machine
๏Previous Balance Pickup
Fully-Automated
๏Accounts kept using computers
๏Point-of-sale link
4. Hotel Accounting Terms
Account
๏A collection of all transactions incurred by a guest.
Folio
๏A statement of all transactions that affect the balance of
an account.
Posting
๏The process of recording transactions onto a folio.
5. Vouchers:
๏ฎ A voucher details the transactions to be
posted to a front office account.
๏ฎ It lists the detailed transaction
information gathered at the source of
transaction, such as any F & B outlet,
gift shop.
6. Hotel Vouchers
Voucher
๏Details a transaction to be posted
Correction Voucher
๏Supports a correction on the Same Day as the error
Allowance Voucher
๏Supports a correction After the close of business
๏Requires management approval
7. Hotel Vouchers
Transfer Voucher
๏Reduces one account and increases another
Paid-out Voucher
๏Accounts for cash advances on the guestโs folio
Cash Voucher
๏Supports the posting of a credit to a guest folio
Charge Voucher
๏Supports the posting of a debit to a guest folio
11. PIA Guests or Paid-in advance
๏ฎ Guests who pay cash for
accommodation at the time of
registration.
๏ฎ Generally charge purchase privileges
not given.