Welding Electrode Making Machine By Deccan Dynamics
Completing AV Projects On Time and On Budget
1. 7/25/2011
Completing the Project
InfoComm International
Objectives
• To use a framework for AV project
planning, execution and closure
l d l
• To be familiar with project planning
tools and AV standard documentation
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2. 7/25/2011
On Time – On Budget
• Why don’t our
projects end?
d
• Why do we
keep going
back?
• I’m losing
money on this
The End Starts At The Beginning
• What are expectations?
– What the stakeholder thinks they are
getting from the designer and integrator
– What the designer thinks they told the
customer and integrator
– What the integrator thinks the designer
and stakeholder wants and needs
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3. 7/25/2011
Project Management Process
Definitions (Lifecycle)
Execution/
Initiation Preparation Close
Control
So What Did You Agree To Do?
• Scope of Work
• Quality of Work
• Time Line
• Price
• Terms and C diti
T d Conditions
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4. 7/25/2011
Project Elements / Constraints
Optimize
Quality is
project outcome
impacted by all
by managing
elements
constraints
Cost ≠ Price
Improving Performance
• Requires a repeatable structure
• Requires industry standard documents
• Requires transparency
• Requires a check list
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6. 7/25/2011
Standards Guide for AV Systems
Design and Coordination Processes
• Guide for documenting AV projects
• Guide for coordinating with other
trades
• Method for setting expectations
What are the Parts?
• Scope, Purpose, and Application
• Referenced Publications
• Definitions
• Requirements
• Verification
V ifi ti
• Appendix
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Scope - Purpose – Application
• Provides a method for documentation
• Provides a recognition and method of
coordinating with other disciplines
and trades
• Provides a practical guideline for
verifying cross trade responsibilities
Method For Documentation
• Project Planning & Coordination
• Program Phase
• Design Phase
• Construction Phase
• Verification
V ifi ti
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8. 7/25/2011
Exceptions
Guide Requirements Section
• The largest portion of Planning and
Coordination
the document
h d
• Describes in detail all Construction
Requirements
Program
aspects of the design
Phase Phase
p
process from p j
project
planning to a verified Design Phase
completed project
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9. 7/25/2011
Planning & Coord Meetings
• Schedule of meetings
– Dates and times
d
– Length and location
• Meeting members
– Who is on the list?
– Who is not on the list?
• Agenda for meetings
Establishing a Governance Structure
• Who do you need to
make h
k happy? ?
• Managing expectations
• Stakeholder
relationships
• Conflict and Escalation
• How are you doing?
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10. 7/25/2011
Program Phase
• Needs analysis Needs
• Program report
Applications
Tasks
Functions and Features
Design Phase
• Architectural
and interior
d
design
• AV System
Documents
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11. 7/25/2011
Program and Design Phases
• Gather Information
• Needs Analysis
• Site Survey
• Recommend Changes & Create
Scope
• Determine AV Solution
Components
• Design AV Solution
Construction Phase
• Construction drawings
• Facilities drawings
• System Drawings
• Reference Documentation
• Testing and acceptance
T ti d t
• Project closeout
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Verification
• All trades coordination and
expectations
• Provides responsibility check
list
• Avoids planning and delivery
holes
• Creates better understanding
amongst client, GC, and trade
partners
Who Will Manage The Project
• Technician
• Designer
• Sales manager
• Consultant
• Customer
C t
• Project manager
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13. 7/25/2011
Roles And Perspectives
• Technicians / Engineers • Project Manager
– Seeks optimal solutions – Seeks pragmatic decisions
– Strives for precision – Strives for accuracy
– Deals with things – Deals with people
– Focuses on processes – Focuses on outcomes
– Reactionary problem solving – Proactive planning
– Works with immutable laws – Works with situational
– Succeeds individually rules
– Succeeds through others
Making A Timeline
• You have what needs to
be done
b d
• How long will it take?
• Break it down
• Create milestones
• Assign people
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15. 7/25/2011
Work Breakdown Structure
AV Production System
Audio
A di Lighting
Li hti Rigging
Ri i Video
Vid Display
Di l Support
S t General
G l
Session
Intro
Microphones Mixer Amplifiers Loudspeakers P&D ENG Cam BOH
Dynamic Cabling Cabling FOH Scaffold Talent Mic BOH
Condenser Power Power Monitors
Stands
What is the required result?
Cabling
Specific, measurable, verifiable, unambiguous
Logic Network Diagram
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16. 7/25/2011
Estimate – Effort & Duration
• Time to complete the task?
• Aggregate time to complete the task?
Mature Display of a Project Schedule
Hiding or Padding
5 days / 2 days
5 days / 2 days
6 days / 2 days
7 days shown 22 days
7 days shown planned
8 days shown 26 days
actual
Mature Use of Uncertainty and Reserves
5 days
5 days
6 days 2 days
5 days mitigation
shown 5 days y
4 days
shown 6 days reserve 26 days
shown 4 days planned
uncertainty
24 days
actual
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18. 7/25/2011
Event Closure
Take the time to Look Back and Learn
Preparation Executing & Closing
Phase Controlling Phase Phase
What did we do well?
What could we have done better?
What were the key events for each phase?
How Will This Affect Me?
• Project quality will be improved
• Coordination with other trades will be
improved
• Costs will be reduced
• Expectations will be met
• Stress will be reduced
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