2014 Edition: Tipps & Tricks on how to be more effective and efficient via (mostly) cloud-based and (mostly) free tools and services for team-collaboration, social media-operation and self-organization. A quick (and non-theoretical) overview taking a look at some great little helpers to unleash the force, switch locations and devices easily, waste less time and get stuff done.

1. Life- and Workhacking
with Digital Tools
Jan-Hendrik Senf
@_SENF_

2. www.senf-heinemann.com
Consultants for Digital Communication
- Social Media Marketing
• Strategies and Concepts
• Setup and Realization
• Coaching, Training, Seminars and Workshops
• Audits, Second Opinions, Optimization
• Websites: Concepts, Realization, Relaunches
• Social Media Monitoring and Dashboards
• Personal Branding and Reputation
• Employer Branding and Enterprise 2.0
• Issue- and Crisis Communication

3. The Problem

4. The solution (forget it ;)

5. • Effectivity: "
To do the right things
• Efficiency:"
To do things right"

6. THE classic read
http://en.wikipedia.org/wiki/The_Seven_Habits_of_Highly_Effective_People

7. THE classic system
http://en.wikipedia.org/wiki/Getting_Things_Done

8. http://en.wikipedia.org/wiki/ROWE
Enterprise 2.0: "
Force self-control
http://www.gorowe.com/main/books-and-tools/
http://www.danpink.com/books/drive/

9. Gen Y and the workplace
• All ideas compete on an equal footing
• Contribution counts for more than credentials
• Hierarchies are natural, not prescribed
• Leaders serve rather than preside
• Tasks are chosen, not assigned
• Groups are self-defining and - organizing
• Ressources get attracted, not allocated
• Power comes from sharing information, not hording it
• Opinions compound and decisions are peer-reviewed
• Users can veto most policy decisions
• Intrinsic rewards matter most
• Hackers are heroes

10. Understanding Gen Y
http://marcprensky.com/
http://dontapscott.com/books/grown-up-digital/
www.borndigitalbook.com

11. Becoming a Social Business
http://www.intersectionconsulting.com/2011/social-media-strategy-learning-curve-and-framework/

12. Kill Email
It‘s killing your productivity.

13. Email is 40+ years old now

14. „Trapped“ in Emails are
• Knowledge
• Tasks
• Files"
• Hierarchies, Secrets, Power etc.

15. Email is THE„killer“-app
• Email is always intrusive, always „Push“ instead of „Pull“
• Email is used very wrong VERY often (Chat, cc: deleted etc.)
• Email is killing time
• Email is killing productivity
• Email is very often the wrong solution for the job to be done
• Email is generating silos of knowledge
• Email can easily lead to misunderstandings regarding tone
• Email is the opposite of transparency
• Email has no built-in fun feature (no gamification included)

16. Killerfeature: No mailclient ;)

17. Email is NOT the only choice

18. Foto: flickr user RayBanBro66 (undercc-Licence)
It’s possible. Let’s start today:)

19. Last warning: This is…
• Totally subjective
• Absolutely non-complete
• Inspiringly inspirational
• Hopefully helpful
• BIG TIME BORING "
(at least when you know these tools)

20. Get a better mail client

21. Use Activity Feeds instead of Emails for
ALL internal communication

22. Don‘t mail documents!

23. Don’t mail files!

24. Track worktime

25. List tasks and share lists

26. Track and record progress

27. Structure complexity with mindmaps

28. Put ALL notes into the Cloud

29. Put ALL contacts to the Cloud

30. Move your Phones to the Cloud

31. Put offtimes into the Cloud

32. Manage projects

33. Be better at meetings

34. Move meetings to the Cloud

35. Simulate a CoWorking-Space in the Cloud

36. Centralize invoices

37. Rule your passwords (everywhere)

38. Cluster your workday

39. Boost your focus

40. Kill visual clutter

41. Read stuff later (everywhere)

42. Use a custom startpage in your browser

43. Centralize content sources

44. Use (realtime) Dashboards

45. Use (cloud-) aggregators

46. Use alerts

47. Buffer ALL tweets

48. Only tweet with maximum reach

49. Try instant time tracking

50. Block sites that kill time

51. Block the Social Web

52. Block the Internet

53. Downgrade your smartphone to a plain
phone (from time to time)

54. Hack your workplace:
• Institute „No-Meetings-Fridays“
• Institute the „Rule of 2“: No more than 2 team members at any meeting. Then brief others.
• Disable new Email-Notifications
• Turn off Voice Mail
• Batch process Emails 1 - 2 times a day
• Block time for key projects and deliverables
• Get off non-essential Email distribution lists
• Apply David Allens’ „2 minute rule“
• Limit the number of items on your daily To-Do-List
• Take Time-Outs to review goals and check process
• Work from home 1 - 2 days a week
• Color-code incoming Emails based on priorities to improve scan-ability
• Go digital with note-taking to make it easier to search and retrieve data from notes
• Slow down and reflect rather than just to react in the moment
• Delegate more
• Let others fix their own problems

55. Be productive

56. Work in the Now, with Flow
http://en.wikipedia.org/wiki/Flow_(psychology)
http://en.wikipedia.org/wiki/The_Power_of_Now

57. Understand the social dimension of our race
to maximize our productivity
Stream "Speed" (90 min.) in English on Vimeo (paid): vimeo.com/ondemand/speedthefilm
Stream "Speed" (90 min.) in German on arte (free): http://future.arte.tv/de/warum-rennt-uns-die-zeit-davon

58. Discover natural Powerfoods
For example: Acai Berries, Matcha Tea, Maca Powder, Chia Seeds etc.

59. Optimize your sleep
Wake Up Light, Water Pillow, Fitbits Sleeptracking

60. Work hard

61. Play hard

62. Be happy:)

63. Sharing means caring: "
What are YOUR tools and hacks?

64. Ressources:

65. Let’s connect:
• www.senf-heinemann.com
• facebook.com/SENF (page)
• twitter.com/_SENF_
• mail [ at ] senf-heinemann [dot] com
• +49 (0)30 - 86
08 537
• +41 (0)44 - 520 58 29
http://slideshare.net/janhendriksenf