2. Organizing a
Presentation
• Have something to say that’s worth our
attention.
• Be sold on its validity or importance.
• Furnish strong arguments, with support.
• Use confident language.
3. Organizing a
Presentation
• Phrase your thoughts clearly; be easy to
follow.
• Speak to the point: background, theme,
conclusion.
• Anticipate audience reaction.
• Offer variety and wit; be the expert but act
the friend.
I am indebted to John Trimble in Writing with Style for some of these suggestions.
4. Delivery
• Be prepared
• Handouts
• Good notes
• Quick access to visuals, media
• Anticipate questions
5. Rehearse
• Rehearse in a classroom
• Rehearse with a friend
• Rehearse with your laptop
• Rehearse with the preceptor or instructor
6. Disadvantages and Pitfalls of the
Powerpoint Presentation
• Presenter-oriented, not audience- or
content-oriented
• Minimal fragments, not whole sentences
• Preoccupation with format, not content
• Condensed data loses detail
• > 1000 numbers in Science article; 12 on
slide
7. Disadvantages...
• Cognitive style
• The cognitive style of a PPT presentation
is to sell
• The cognitive style of a presentation is to
teach
• The academic lecture
• We used to “read a paper”; we were
“speakers”
• Now we “give a presentation”; we are
“presenters”
These ideas are gleaned from books and presentations by Edward Tufte.
8. Delivery: to the room
• Put the whole thing somewhere
• A folder on eDisk or other server
• A “flash drive” or other external device
• Bring presentation and all embedded media
• Drag this folder onto classroom computer’s
desktop
• Or, bring your laptop
9. Delivery: to the room
• Bring your laptop
• Cables; adapter
• Issues:
• resolution
• screen mirroring
• fonts
• Mac vs. Windows
10. Delivery
• Style
• Don’t just read your notes; above all, don’t
read the screen
• Raise your head; speak to the back of the
room
• Maintain eye contact; speak to particular
individuals
11. Delivery
• How to use on-screen presentations:
computer projections (PowerPoint, Keynote),
overhead slides
• Very little information on each slide
• Title, 4-5 points or one graphic
• Uncluttered background
• light on dark
• be careful of color
• Use “effects” sparingly
12. Delivery
• Also bring handouts: abstract plus
references
• Make them as good as a printed paper:
spelling, complete sentences, grammar
• Color is an expensive option
• Fallback position
• References or bibliography
• Plan ahead to print and copy
15. Software
• Apple Keynote
• New in 2003; updated in 2006 and 2009
• Has its own player
• Can also export to PowerPoint
• Installed in most TECs
• Why?
16. MultiMedia:
Audio, Video, Graphics in presentations
• Capture photographs, other graphics
• see ITS (Harris): scanners, etc.
• Digital cameras
• Grab and capture from an online source
• iPhoto
17. MultiMedia:
Audio, Video, Graphics in presentations
• Capture audio or video
• see ITS
• Audio: SoundStudio, iTunes
• Video: iMovie, QuickTime
18. MultiMedia:
Audio, Video, Graphics in presentations
• Insert in Keynote/PowerPoint presentation
• Acknowledge your source!
19. MultiMedia:
Audio, Video, Graphics in presentations
• Practical warnings:
• your software is not their software
• your fonts are not their fonts
20. Independent
audio/video
• Video:
• DVD (in computer); can use bookmarks
and “clips”
• Audio
• CD (in computer)
21. Independent
audio/video
• Practical warnings:
• plan in advance
• is special software or hardware required?
• transporting media “assets” with
presentation
• usually better to capture small “sound
bites” or video
22. Example
• Graphics
• ITS: scan photograph, etc.
• or, use Grab or other capture for online
graphics
• Export in a standard format file (jpeg, tiff)
• Embed in presentation
Boris Karloff as Frankenstein’s creature
Frankenstein (Universal, 1931)
23. Example
• Audio
• ITS capture station
• Keep as a QuickTime “movie”
• Embed in presentation
Elizabeth screams
Frankenstein (Universal, 1931)
24. Example
• Audio
• CD imported into iTunes
• Export as MP3 file
• Convert to QuickTime “movie”
• Embed in presentation
Chris Anderson, theme from The Angel Doll.
25. Example
• Video from VHS or DVD
• ITS capture station
• Keep as QuickTime movie
• Embed in presentation
Elizabeth screams
Frankenstein (Universal, 1931)
26. References
• Audio/video
• Audio and video extracts from Frankenstein (Universal Pictures, 1931)
• Theme from The Angel Doll, Chris Anderson, 2002. Personal copy, gift
of the composer.
• Text
• John Trimble, Writing with Style. (Prentice-Hall, 2000).
• Edward Tufte, Beautiful Evidence. (Graphics Press, 2006).
27. Apple
• Keynote
• part of iWork
• can export PowerPoint and PDF
• can import PowerPoint
• available (limited) on iPad; requires cable
• several remote controllers available for
iPhone, FrontRow, others
28. Apple
• iPhone and iPod Touch
• remote controller for Keynote,
PowerPoint
• requires WiFi; same network
29. Apple
• iWork.com (beta)
• transfer documents to server (“the
cloud”)
• share, edit, play from there
• https://www.iwork.com/r/?d=MakingPresentations11.key&a=p55199268
Editor's Notes
\n
Not all may be relevant to a particular assignment; the presumption here is that your presentation is to persuade, not just inform.\n
Rule of three: tell them what you’re going to say; say it; tell them what you’ve said.\n
PPT and Keynote allow for speaker’s notes, which only the speaker sees. These could also be printed as part of a handout.\nBe aware of “dead air”: it shouldn’t take more than seconds to start an audio or video clip.\nHandout may have to use different background than real slides; use of color?\n
\n
\n
Remarks about Tufte and his books...Beautiful Evidence, Visual Explanations, Envisioning Information, The Visual Display of Quantitative Information.\n
\n
\n
Depending on position of screen, podium, yourself: use speaker’s notes.\nRemote device for Keynote or PowerPoint allows speaker’s notes.\n
10% of men are colorblind \nColors depend on light in room\n
This may depend on the assignment.\n
\n
“PowerPoint” has come to mean this kind of presentation, whether or not one uses MS PPT.\n
iWork available to you, now; one-time deal.\nKeynote Remote app for iPod, iPhone\nKeynote itself for iPad.\n
\n
\n
\n
For example, TECs may not have particular fonts which you have used in a presentation.\nTECs may not have a Flash player or something to show a video or audio from a website.\n
Tape media (VHS, audio) are available on loan.\n
Tradeoff between playing a video clip from a DVD and “capturing” it and embedding it in presentation\n