staff performance evaluation sample

1. Staff performance evaluation sample
As we approach the end of the year, you may be starting to think about writing annual
performance evaluations for your employees. Soliciting the employee's feedback before
you begin writing can provide you with helpful and specific input. Here are some tips for
soliciting and using employee input in the performance evaluation:
o Remind the employee that while you have kept records about their performance, you
may have missed something along the way. You are providing an opportunity for the
employee to highlight their accomplishments over the past year.
o Ask for specific examples including a list of accomplishments, process improvements
they recommended and/or implemented, letters or emails of commendation they received
that have not been forwarded to you, training completed that you may have not recorded,
and anything else that they feel is important to share that will give you a complete look at
their performance.
o DO NOT ask the employee to fill out the evaluation form on his or her own and submit
it to you. This approach leads to the employee feeling as if the evaluation duties are being
delegated. Employees want your opinion, however you convey it. Those supervisors who
ask their employees to complete their own evaluations and who do not add significantly
to the content of the employee's evaluation are seen as lazy, as cowards, or as both.
o Use a standard format for soliciting feedback from an employee about their work
performance. The following example could be used to ask the employee for their input
and ideas:
Employee Self-Evaluation Form
This is to confirm our meeting on _________________ to discuss your performance over
the last __________ months/year and to create a plan for your performance for the
coming year.
Your input is essential to the success of our meeting and I value your ideas. Please
respond to the following questions in as much detail as possible. I will use this
information as I prepare the performance evaluation documents.
Please return this sheet to me by _______________ so that I can incorporate your
perspectives into the evaluation.
1. What do you consider to be your most significant accomplishments since your last
performance evaluation?
2. What were your greatest challenges since your last performance evaluation?

2. 3. What new challenges or goals would you like to pursue in the upcoming rating period?
4. What can the organization or I do to help you improve your performance over the next
rating period?
5. Please tell me about anything else that I need to consider in preparing your
performance evaluation.
o Present the self-evaluation as an optional exercise. While it is recommended that
supervisors ask for input to ensure that performance events and details are not
overlooked, if an employee chooses not to provide input to the process, they should not
be required to do so.
Writing a performance evaluation doesn't have to be painful. By focusing on specific
accomplishments and involving the employee in the process, you can use this opportunity
to enhance communication between you and the employee.
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