The document summarizes the 2012 performance review of the CDA Dagupan Extension Office. Key points include: 1) The Extension Office met or exceeded its targets for registration (28.05% achievement), regulatory (30.4% achievement), development of cooperatives (19.41% achievement), and institutional variables (10% achievement), achieving an overall performance of 88.46%. 2) The registration and regulatory units performed consistently through the year, while development of cooperatives was also consistently high from quarters 1-4. 3) The Extension Office surpassed its income generation target of 1 million pesos, collecting 1,280,939.63 pesos. It also released 9.3 million

1. By: Jo B. Bitonio
Supervising CDS/Chief Planning Unit
The CDA Dagupan Extension Office presents in 2012 Performance review. This is
based on verifiable, observable, credible, and sustainable indicators of performance
along: a) Registration; b) regulatory; c0 Development of Cooperatives; and Institutional
variables. The performance review aims to ensure transparency and accountability in the
implementation of the Authority’s Major final Outputs, through the conduct of
appropriate communications strategy including the publication of the said report to the
Extension Office website.
Performance appraisal is critically important for any organization The CDA has
an overall plan starting from goal setting, performance measurement, regular
performance feedback, employee recognition and documentation of the overall progress
and challenges. The annual performance review is both the end and the beginning of the
performance management cycle. Below is the synopsis and assessment of the 2012 calendar
year completed.
On the review of performance, the registration unit with a maximum point rating of
30% on the overall performance, attained the following rating: 1st quarter (23.75%); 2nd
Quarter (25.16); 3rd Quarter (26.56%); and 4th Quarter (28.05%), respectively. The
overall annual rating was 25.88%. The performance of Registration Unit was
consistently high per quarterly performance. This can be accorded to the active
facilitation and assistance of the CDA Field Personnel and on time support of the
administrative staff as well as the regional Registration Team. The registration Unit is
responsible in the planning, advisory, mentoring and monitoring of all the
plans/programs/activities of the Extension Office along the areas of: registration of
cooperatives, registration of amendments of the article of cooperation and by laws,
implementation of the cooperative information system, rationalization registry of
cooperatives, purging of the registry of cooperatives, physical maintenance and
management of records and posting of the official list registered of cooperatives Figure 1
shows the Registration Performance per Quarter, FY 2012

2. The regulatory unit has a maximum point rating of 40% on the overall
performance of the Regional Office. This means that the bulk of performance is being
implemented and monitored by the Regulatory Unit. Insofar as the performance is
concerned, the regulatory unit attained the following rating: 1st quarter (25.28%); 2nd
Quarter (36.78); 3rd Quarter (30.62%); and 4th Quarter (28.92%), respectively. The
overall rating was 30.4%. The performance of Regulatory Unit was all time high on the
2nd Quarter and reduced by 6.16% by 3rd Quarter and 1.7 % by the 4th Quarter.
Nonetheless, the overall annual performance was 30.4%. (See Figure 2
The reason for the decline of performance can be attributed to the moderate
compliance of cooperatives in the submission of statutory reports. The Regulatory Unit
is tasked in the supervision and monitoring of cooperatives’ compliance to administrative

3. requirements, issuance of Certificate of Good Standing, inspection and evaluation of
cooperatives, evaluation of the financial and institutional records of cooperatives,
provision of legal services and provision of mediation and conciliation services to
cooperatives.
Insofar as the development of cooperatives which has a bearing of 20% on the
overall performance, the CDA-DEO performed consistently high from Quarters 1- 4, FY
2012. In particular, the rating for the 1st Quarter was 20%, 2nd Quarter (18.91%), 3rd
Quarter (19.72%), and 4th Quarter (19.41%) while the overall annual rating was 19.51%
(See Figure 3). The Research and Information Unit and the Project Development
Assistance were responsible for the planning and implementation of
plans/programs/activities namely: implementation of the 3 point agenda, celebration of
the international year of cooperative (IYC), reproduction of information communication
materials, other advocacy related activities, research and development, intervention
programs and projects for cooperatives, collaboration and coordination of programs and
projects for cooperative development, Gender and Development Program, KALAHI,
strengthening of the Cooperative Development Councils and the management of loan
collections, unliquidated grants and subsidies and collection interest on investments.
The institutional variables cover the general administration and support services
such as the human resource development (conduct of HRD activities, conduct of straff
meetings, implementation of the awards and recognition program, provision of need-
based capacity building activities attendance to various trainings as cvalled by the Central
Office, creation of Ad Hoc Regulatory Unit); planning services; income collection of the
CDA) and maintenance and updating of the EO website.

4. Figure 4 shows that CDA DEO have been consistently high (10% maximum
points out of 100%) in the implementation and attainment of its institutional targets. This
is attributed to the responsive HRD programs, constant meetings, open dialogue and
communication and the able leadership of the Regional Director with all the personnel
(technical and administrative) supporting and cooperating in all programs.
For the year being reviewed. CDA-DEO attended the 1st Human Resource
Development activity in Bohol Province. The CDA-DEO won as 3rd Place Best in
Uniform and several parlor games

5. On another milestone, income is another variable by which CDA is being
monitored for its income performance. Income generation is a tool to achieve economic
growth in any country. Moreover, income is a means of raising the required public
revenue, but also as an essential fiscal instrument for managing the economy. With a
target of P 1M CDA DEO was able to collect P1,280,939.63 (Figure 5 -6).
.
Under the developmental intervention programs/projects for cooperatives, a total of
P9,300,000.00 were released to 31 cooperative-beneficiaries. The fund in terms of grants
came from various legislators.
To sum it up, CDA Dagupan Extension Office was rated 88.46% in its overall
performance along the four major areas of concern:
Accomplishment
Areas of Concern Target (%)
(%)
Registration 30 28.05
Regulatory 40 31
Development of Cooperatives 20 19.41
Institutional 10 10
Overall Performance 100 88.46

6. One of the three point agenda of the CDA is the Expansion of Cooperative
Membership. The program has a timeline for four years (2011-2014). Among the
strategies implemented by Dagupan Extension office are: integration of campaign for
membership during PMES, Attendance to General Assemblies, Mentoring and other
technical assistance, fora, encouragement for the millionaire cooperatives to establish
their branches or satellite offices and use of mass media (newspaper and radio programs).
Membership Trends 2010-2012
Membership 2010 2011 2012
Target 123,077 338,462 338,462
Accomplishments 246,127 405,514 409,147
For 2012, the monthly performance for membership expansion is reflected below