Lotus symphony and you - how to stop giving microsoft your money!

Lotus Symphony and You - How to stop giving Microsoft your money! – ILUG 2010

Lotus Symphony and You
How to stop giving Microsoft your money!


60 Minutes of John talking about …
• Lotus Symphony
– The Executive Perspective

– The User Perspective

– The Developer Perspective


John D. Head
• Director of Enterprise Collaboration at PSC Group, LLC
• Involved in Lotus technology since 1993
• OpenNTF.org Steering Committee Member and IP Working Group Chairman
Speaker
• Over 30 sessions at Lotusphere since 1996
• Speaker at Lotus Developer , ILUG, UKLUG, and other conferences
Author
• Publications on Office and SmartSuite integration with Notes
• LotusUserGroup.org contributing Author and Forum moderator
• “Lotus Symphony for Dummies” Technical Editor
• “Self Assessment and Strategy Guide for Migrating from Domino Document Manager “
Redbook Author
www.johndavidhead.com twitter.com/johnhead

3


PSC Group, LLC
 IBM Premium Business Partner for • Host of the following blogs:
19+ Years • Ed Brill’s
(www.edbrill.com)
 Microsoft Managed Partner • Lotus Design Blog(Mary Beth
Raven)
 Notes & Domino 8.5 Design Partner (www.notesdesign.com)
• LotusStaffNotes (Brent Peters)
 OpenNTF.org Alliance Member, (www.lotusstaffnotes.com)
Steering Committee Company, & Former • Lotus Connections Team
(synch.rono.us)
Host of OpenNTF.org • Lotus Sametime
(www.thesametimeblog.com)
 Winner of 2007 & 2009 Lotus Awards! • Domino Server Team
(www.dominoblog.com)
• Lotus Mashups
(www.mix-and-mash.com)
• Chris Pepin – IBM CTO’s Office
(www.chrispepin.com)


Let’s take a poll
• Who is using …
– Office 97 and earlier
– Office 2000
– Office XP
– Office 2003
– Office 2007
– OpenOffice / StarOffice
– Lotus Symphony
– Other


OpenOffice.org — The History
• StarDivision StarOffice written in the mid 80s
• Bought by Sun Microsystems in 1999, StarOffice released in August 1999
• Source code released October 2000
• OpenOffice.org 1.0 released May 2002, 2.0 in October 2005
• OpenDocument format becomes international standard ISO/IEC 26300
November 2006
• IBM Lotus Workplace Productivity Editors released 2005
– Based on OpenOffice.org 1.1
• OpenOffice.org 2.2 released March 2007
• Notes 8 to include IBM Productivity Tools, based on OpenOffice.org 1.1X
• Lotus Symphony Beta 1 released in October 2007
• Lotus Symphony 1.0 May 2008
• Lotus Symphony 1.3 Spring 2009
• Lotus Notes & Domino 8.5.1 Fall 2009
• Lotus Symphony 3 Fall 2010


What is OpenOffice.org?
• Free office suite
• Description from their Web site
– “OpenOffice.org is a multiplatform and multilingual office suite and
an open-source project. Compatible with all other major office
suites, the product is free to download, use, and distribute. To help
build the community, join us.”
• Their mission statement
– “To create, as a community, the leading international office suite that
will run on all major platforms and provide access to all functionality
and data through open-component based APIs and an XML-based
file format.”


What is OpenOffice.org? (cont.)

• Getting past the marketing message
– OpenOffice.org is an alternative to Microsoft Word, Excel,
and PowerPoint, and it is free
• Provides the following applications:
– Writer — document editor
– Impress — presentation program
– Math — math function creator
– Draw — vector drawing tool
– Calc — spreadsheet
– Base — database


Why Should I Care About OpenOffice.org?
• Only office suite that supports Open Document Format
(ODF) 100%
• A free alternative to Microsoft Office
• Runs on three platforms
– Windows
– Mac
– Linux
• Saves to PDF natively
• OpenOffice.org is the basis of the IBM Lotus Symphony


What is Lotus Symphony?
• IBM branded the Notes 8 Productivity
Tools as Lotus Symphony
• Stand-alone Release
• Beta 1 was released in Oct 07
• IBM is on a 8 week release cycle with
Symphony
• Notes 8.0.1 has Symphony Beta 4
• Notes 8.5 Beta 1 has Symphony 1.0
• Notes 8.5.1 has Symphony 1.3
• Symphony 1.3 stand-alone available
• Symphony 3 stand-alone available


Lotus Symphony Details
• How do they relate to OpenOffice.org?
– They are based on OpenOffice.org 1.1
– IBM has made changes since the code branch
• Do they support ODF?
– Yes, as well as Microsoft Office 97 through 2003
• Do they have an API?
– Yes, an HTML-like document API
– Supported in Eclipse.org development and composite applications
• What about LotusScript?
– No support for LotusScript or OLE/COM in 8.0.0
– 8.0.1 adds basic OLE/COM support
– 8.5.1 adds LotusScript and Java API


Lotus Symphony – The Executive Perspective
• For the past 10 years, Office has been the
monopoly
• Users are changing the way they work
• Speed and mobility vs feautures
– Lightweight applications
– On-line editing
– Mobile editing


Microsoft Office is cheap!

• This is the #1 misconception in our industry

• Microsoft is more expensive than Lotus …

• “Prove It”

• OK …


The Microsoft Desktop vs. Lotus Collaboration Suite Cost

Note: All MS prices are approximate Open Price License prices in US$


But that isn’t the real cost

• In 2007, Microsoft broke the Core CALS for many of
the servers

• Standard and Enterprise

• Many features now require an Enterprise CAL


Microsoft Exchange Server 2010


Microsoft Office Communication Server 2010


Microsoft SharePoint Server 2010


Microsoft Office Enterprise 2010


The Microsoft Desktop vs. Lotus Collaboration Suite
with Enterprise CALS



Do you want Support?

• Now we have to add Software Assurance
• Upgrade Assurance
– Did you buy Windows SA in 2003?
– You didn’t get Windows Vista until 2006/07
– You wasted money!


with Enterprise CALS and SA



But wait … we have the OS
• You get your Operating System with your
machines
– Windows OEM
– Linux
– Mac OS
• Your numbers are bloated!
• Ok … let’s fix that


Cost with Enterprise CALS and SA



What are you really paying?

• These are all Open Licensing or SRP pricing

• You won’t pay those prices

• Even with license agreement savings, you will pay

50% to 70% more for Microsoft


So what am I paying for?


Support Option 1 Support Option 2

Symphony Embedded Version Standalone Symphony Free
–Passport Advantage support Support
–Included with purchase of other products – Web based moderated forum support
• Notes 8, 8.5, & 8.5.1 – Forums monitored by IBM and the
community
• Foundations
–No additional charge – Hints and Tips
– Developer support forum

Support Option 3

Symphony Standalone Fee Based Support Offering
– Passport Advantage support – Passport Advantage or Express Contract required
– $25,000 for up to 20,000 users – Limited to 20 technical contacts
– Worldwide 24x7 Unlimited Incidents


Resources

Project Liberate Executive Briefings
• SW License Optimization Can: • 2 Day on-site briefings
– Understand how to demonstrate the • Covers the Lotus Symphony story for
alternatives to Microsoft EA bundle so
– Executives
your customers could reduce their budget
and be able to invest in mission critical – Administrators
projects. – Developers
– Explain Microsoft interdependencies • Includes a Microsoft Office
strategy and how customers can be tied
assessment and strategy white paper
without being able to negotiate.
– Show customers the Real Cost of • Contact jhead@psclistens.com for
Microsoft’s collaboration strategy based more info
on lessons learned from hundreds of
customers engagements.
• liberate@us.ibm.com
• www.ibm.com/software/info/liberate


Lotus Symphony – The User Perspective
• Why would a user want to use something
other than Office?
• Why are they using Google Docs?


Identifying Users

• Casual- Task Users
• Common uses of documents, spreadsheets & presentations
• Mostly viewing and light editing
• Filling out templates (status reports, etc.)
• Use out of box with little to no customization
• Example: Customer service, and other supporting functions
• Start now!


Identifying Users
• Medium – Power Users
• More robust needs for documents, spreadsheets & presentations
• Stronger interoperability requirements as need to collaborate with Office
users
• Example: Sales, marketing,
• Move over time


Identifying Users

• Power & Macro Users
• Heavy Excel users
• Third-party application integration
• Heavy reliance on macros
• Example: Finance department
• Symphony 1.3 added Data Pilots (Pivot Tables)
• Symphony 2.0 will allow VBA macros to be run


Lotus Symphony Features

• Three applications
• Lotus Symphony Documents
• Lotus Symphony Presentations
• Lotus Symphony Spreadsheets

 Robust and complete feature set
• Designed for the majority of end users
• Intuitive interface, easy to learn
• Multiple file formats supported


Lotus Symphony File Formats
Application ISO/IEC ODF Microsoft Office OpenOffice.org Other Formats
XML
Documents .odt .doc, dot .sxw .rtf
read .docx, dotx .txt
Spreadsheets .ods .xls, xlt .sxc .csv
read .xlsx, xltx
Presentations .odp .ppt, pot .sxi
Read .pptx, potx

• Additional supported formats
– Export documents, spreadsheets and presentations to Adobe PDF
– Import Lotus SmartSuite documents, spreadsheets, and presentations


Lotus Symphony Documents
• Create, edit, & share complex word
processing documents

• Robust feature set including:
– Formatting options for text, page,
paragraph
– Headers, footers, footnotes, indexes, table
of contents
– Drawing tools
– Pre-defined document styles
– Pre-defined fields (i.e., dates, page
numbering)


Lotus Symphony Presentations
• Create, edit, and share complex
presentations

• Robust feature set including:
– Pre-defined presentation templates
– Slide show mode with animations
and page transitions
– Speaker presentation timing and
rehearsal modes
– Speaker notes
– Flexible navigation views – page by
page, text outline, page thumbnail,
and speaker note views


Lotus Symphony Spreadsheets
• Create, edit, and share complex
spreadsheets

• Robust feature set includes:
– Supports conventional row and column
format for spreadsheets
– Spreadsheet sizes up to 256 columns and
65,536 rows
– Supports up to 256 sheets per spreadsheet
– Large library of pre-defined calculation
functions


Lotus Symphony Deployment

• Included with Lotus Notes
– 8.0.0 = Productivity Editors
– 8.0.1 = Lotus Symphony Beta 4
– 8.0.2 = Lotus Symphony 1.0
• Included with Lotus Foundations
• Stand-alone


Can we update the embedded tools ourselves?

• YES

• Symphony 1.3.0.1 installs on top of 8.5.1

• Notes 8.5.2 includes Symphony 1.3.0.1

• Symphony 3.0 add-on installs on top of Notes 8.5.1
and 8.5.2


Each demo is the equivlant of a ―Hello World‖ sample
They are self contained and as little code as possible
No error trapping, etc
This will get you started with Integration


Symphony Documents (UNO)

Symphony Spreadsheets (UNO)

Symphony Presentations (UNO)

Symphony Documents (LS API)

Symphony Spreadsheets (LS API)

Symphony Presentations (LS API)


―Getting Started‖
demo #1
Demonstrates how to
use LotusScript to
have Notes
automate Lotus
Symphony
Documents via UNO


demo #2
Demonstrates how to
use LotusScript to
have Notes
automate Lotus
Symphony
Spreadsheets via
UNO


demo #3
Demonstrates how to
use LotusScript to
have Notes
automate Lotus
Symphony
Presentations via
UNO


• Included with Notes 8.5.1 is the new Symphony API
• Supports LotusScript and Java
• Must run from Notes client – does not work with Standalone
Symphony Application
(applications or plug-ins)
• API is modeled after Notes Object Model
• Symphony Container added to Composite Applications thru the CA
Editor


• Create a new SymphonyApplication object
• This is a base level object, much like the NotesSession
• You will not see anything on screen after setting this

Dim application As SymphonyApplication
Set application = New SymphonyApplication


• Initialize the Documents Application
• You should see the Symphony Application at this point

Dim documents As SymphonyDocuments
Set documents = application.Documents


• Create a new document
• You can also create a new document based on a Template using the
second property

Dim document As SymphonyDocument
Set document = documents.AddDocument("",False,True)

• New Document based on a template

Set document = documents.AddDocument("D:FileTypeAssociationtest.ott",True,True)


• You can set a range based on a paragraph, table, or in this case, the
entire document contents

Dim range As SymphonyTextRange
Set range = document.content.End


• Using the InsertBefore or InsertAfter methods, you can insert text
based on any range or object

Call range.InsertBefore("Hello World")


demo #4
Demonstrates how to
use LotusScript to
have Notes
automate Lotus
Symphony
Documents via the
new LS API


demo #5
Demonstrates how to
use LotusScript to
have Notes
automate Lotus
Symphony
Spreadsheets via the
new LS API


demo #6
Demonstrates how to
use LotusScript to
have Notes
automate Lotus
Symphony
Presentations via the
new LS API


Using the Lotus Symphony Toolkit
• Documentation and samples for integrating the Lotus
Symphony with Notes 8 Standard
• Lotus Symphony Developers API 8.0 Windows.exe
• Download this from Lotus Symphony website
• Targeted at people who know:
– Java
– HTML internals
– ODF
• Most of the time you will use this from a Composite
Application (CA)


Productivity Tools Architecture


Lotus Symphony Toolkit

• Developer Guide
– Overview, development environment setup,
development process, API introduction, Sample code
– How to customize Symphony and make use of UNO
API
• Samples
– Customize Symphony menu, toolbar, side shelf
– API usage (Java, UNO)
• API reference
– Javadoc


Lotus Symphony with Eclipse.org Plug-ins

• Enable deploying Eclipse plug-ins to Symphony
• API for accessing Symphony controls and document content
• Enable UI extensions
– Menu (add-ins)
– Toolbar (set of buttons)
– Stack in side shelf
– Another window
• Examples
– AutoRecognizer
– Translator
– Backend integration
– Customized editor


Introductions
―Getting Started‖ with Integration
Advanced Integration
From the Notes Client
From Lotus Symphony
Looking Forward
Q&A


From your Contacts application:
Create Letter
Mass Mail Merge
Export
Create Presentation

This requires that you replace the design of your Contacts application
with the OpenNTF.org Contacts Experience template


From your Contacts,
create a new letter for
the selected contact in
Lotus Symphony
Documents.
Allow the user to select
from custom templates


From your Contacts,
create a mass mail
merge for the selected
contacts in Lotus
Symphony Documents.


From your Contacts,
export selected fields for
the selected contacts in
Microsoft Excel.


From your Contacts,
create a presentation for
the selected contact in
Microsoft PowerPoint.


Introductions
―Getting Started‖ with Integration
Advanced Integration
From the Notes Client
From Lotus Symphony

Looking Forward
Q&A


Using a custom
Symphony Plug-in, add
an Insert Image menu
item and sidebar that
allows for easy image
insertion from a Notes
repository.


Lotus Symphony Programmability Summary
Symphony in Notes 8.5.1 Symphony 1.3 Symphony in Expeditor
(future)

Eclipse Plug-in Yes Yes Yes

Composite Yes (in nsf) Yes Yes (via Portal)
Application

Lotuscript Yes No No
Support

Server Domino No Lotus Expeditor Server
Support/Manag Websphere Portal
ed
Local services Editors/Mail/Calendar/... Editors, Web Browser Editors/DB2e/Encryption...

Development Toolkit for Productivity Tools Symphony Toolkit Expeditor Toolkit
Tools Domino Desinger

Support Service Symphony Web Site Service

Skills needed Notes/Java Eclipse, Java, Expeditor/Portal
for developers Expeditor


• We finally have great tools
• Domino Designer for Eclipse
• Lotus Symphony API for LotusScript and Java

• Great Tools Coming
• Symphony 3.0
• New/Updated APIs for Notes Data
• REST
• DXL
• LotusScript
• Java

• We have multiple options
• Office, Symphony, OpenOffice.org, Google Docs, etc.

• Competition will be good for us … if we can deal with all the changes


Document Generation is starting to become a viable option
Using the standard formats of OOXML, ODF, and PDF
Instead of requiring the application to be present, this is done with no
interaction of any application
Tools
C# and the OOXML Toolkit for Office
Java and the upcoming ODF Toolkit from IBM for Symphony
Numerous PDF APIs and Toolkits for both .NET and Java
Can generate server side in a fraction of the time
Here is a demo of what we are doing with Document Generation …


Lotus Symphony Homepage – with community forums and downloads
Symphony.lotus.com

My Symphony Blog Entires
www.johndavidhead.com/symphonythursday

My Symphony Videos
http://www.youtube.com/user/johndavidhead

OpenNTF.org — the open source Web site for Notes

www.openntf.org
Integra4Notes Web site

www.integra4notes.com
Slides and content available from

http://www.johndavidhead.com http://www.psclistens.com


Third-Party Application Support

• Product vs. Custom Development
• Both have their place
• Integra for Notes Symphony Edition
• Supports Lotus Symphony and the
Notes Productivity Editors
• Requires 8.5.1
• Lotus Spreadsheets support today www.integra4notes.com


Planet Lotus (www.planetlotus.org) is an aggregation of Lotus related blogs and news

IdeaJam (www.ideajam.net) is a place where people can post and share their ideas, and
gauge the marketability, popularity and viability with input from others

OpenNTF (www.openntf.org) is a site devoted to getting groups of individuals all over the
world to collaborate on Lotus Notes/Domino applications and release them as open source

IBM’s Official portal for developers including a dedicated section for Lotus
(www.ibm.com/developerworks/lotus)
Bleedyellow.com provides community implementations of Lotus
Connections and Sametime

Lotus Greenhouse (greenhouse.lotus.com) is a live community
website where you can use Lotus Collaboration Products for free!

LotusUserGroup.org is the on-line home of the IBM Lotus community
for regional and virtual user groups

The Lotus Community Podcasts


John Head
jhead@psclistens.com Facebook.com/johndhead Facebook.com/PSCGroup

Twitter.com/johnhead Twitter.com/PSCGroup
1051 Perimeter Drive
Suite 500 LinkedIN.com/in/johndhead Linkedin.com/company/psc-group-llc
Schaumburg, IL 60173
Slideshare.com/johndhead Slideshare.com/PSCGroup

(847) 517-7200 Youtube.com/johnhead Youtube.com/PSCGroup
(847) 517-7600 fax

www.johndavidhead.com

www.pscgroup.com

Lotus symphony and you - how to stop giving microsoft your money!

Recommandé

Recommandé

Contenu connexe

Tendances

Tendances (20)

Similaire à Lotus symphony and you - how to stop giving microsoft your money!

Similaire à Lotus symphony and you - how to stop giving microsoft your money! (20)

Plus de John Head

Plus de John Head (20)

Dernier

Dernier (20)

Lotus symphony and you - how to stop giving microsoft your money!