ICT Project Management Essentials. Description of Project Management Methodology, Processes and Tools in controlling project phases.

1. Ict project management Theory and Practices johnmacasio@onecitizen.net

2. PROJECT MANAGEMENT METHODOLOGY HANDBOOK LESSON CHECKPOINT Create the table of content to cover the expected processes in the management of a project. johnmacasio@onecitizen.net

3. PROJECT LIFE CYCLES BUSINESS LIFE CYCLE SOLUTION LIFE CYCLE johnmacasio@onecitizen.net

4. Project Management Cycle INITIATION PLANNING BUSINESS CYLE PROJECT MANAGEMENT CLOSURE EXECUTION & CONTROL johnmacasio@onecitizen.net

5. Project Management Cycle PLANNING INITIATION EXECUTION CLOSING CONTROLL johnmacasio@onecitizen.net

6. PLANNING INITIATION EXECUTION CLOSING CONTROLL Project Justification Value - mandate, strategic intent Results - financial returns, social returns Risks - impact for not doing and failure points in doing Scope - Work and Material - Skills and Goods johnmacasio@onecitizen.net

7. Project Justification PLANNING INITIATION EXECUTION CLOSING CONTROLL Option - Solution Framework, Technology Standards, Sourcing Cost - Estimated Price to complete, maintain, and sustain the project Time - Tasks and Activities, Work and Resource Schedules Suppliers – Qualification, SLA johnmacasio@onecitizen.net

8. PLANNING INITIATION EXECUTION CLOSING CONTROLL Sourcing Strategy Right People Available Competencies Capital Outlay Legal Boundaries To do the right job To match the competency specs To support the continual investment cost Flexibility to realize legal justifications johnmacasio@onecitizen.net

9. Project Management Cycle PLANNING INITIATION EXECUTION CLOSING CONTROLL PROJECT LOGFRAME johnmacasio@onecitizen.net

10. Project Management Cycle-Project LogFrame johnmacasio@onecitizen.net

11. Project Management Cycle-Project LogFrame johnmacasio@onecitizen.net

12. Project Management Cycle-Project LogFrame PROJECT JUSTIFICATION johnmacasio@onecitizen.net

13. Project Management Cycle-Project LogFrame PROJECT MONITORING & EVALUATION johnmacasio@onecitizen.net

14. Project Management Cycle-Project LogFrame PROJECT MONITORING & EVALUATION johnmacasio@onecitizen.net

15. Project Management Cycle-Project LogFrame PROJECT COST PROJECT RESULTS PROJECT INPUT PROJECT PURPOSE PROGRAM OBJECTIVES PROJECT TIMELINE BENEFICIARY PROBLEM PROJECT C ORGANIZATION johnmacasio@onecitizen.net

16. PLANNING INITIATION EXECUTION CLOSING CONTROLL Project Management Cycle BUSINESS CASE REVIEW Fitness to the Organization Strategy Appraise Value of the Options Commercial and Sourcing Conditions Costs and Affordability Achievality and Sustainability johnmacasio@onecitizen.net

17. PLANNING INITIATION EXECUTION CLOSING CONTROLL Project Management Cycle PROPOSAL REVIEW: TALKING POINTS Identified Needs and Stakeholders Defined Objectives Drawn Requirements Mitigated Risks Working Assumption or Constraint Considered Approach, Solution, Methodology, Technology johnmacasio@onecitizen.net

18. PLANNING INITIATION EXECUTION CLOSING CONTROLL Project Management Cycle PROPOSAL REVIEW: TALKING POINTS Quantified or Qualified Benefits –Solutions Solution Architecture Statement of Scope Estimated Time of Work Estimated Cost and Schedule of Payment johnmacasio@onecitizen.net

19. johnmacasio@onecitizen.net PLANNING INITIATION EXECUTION CLOSING CONTROLL Project Management Cycle PROPOSAL REVIEW: TALKING POINTS Deliverable Estimated Schedule Deliverable Performance Metrics Change Management Organization and Responsibilities Transition and Support Litigation

20. johnmacasio@onecitizen.net PLANNING INITIATION EXECUTION CLOSING CONTROLL Project Management Cycle LESSON CHECKPOINT: What are the critical affirmative conditions to be satisfied for the project become a “GO”? The ----is----. The ----is----. The ----is----. The ----is----.

21. PLANNING INITIATION EXECUTION CLOSING CONTROLL Project Management Cycle johnmacasio@onecitizen.net

22. PLANNING INITIATION EXECUTION CLOSING CONTROLL Project Management Cycle PROJECT MANAGEMENT PLAN johnmacasio@onecitizen.net

23. PLANNING INITIATION EXECUTION CLOSING CONTROL Project Management Cycle WORK BREAKDOWN SCHEDULE Time Duration Estimate Tasks Work and Time Sequences Cost Breakdown Objectives Critical Path johnmacasio@onecitizen.net

24. PLANNING INITIATION EXECUTION CLOSING CONTROLL Project Management Cycle johnmacasio@onecitizen.net

25. PLANNING INITIATION EXECUTION CLOSING CONTROLL Project Management Cycle PRODUCT REQUIREMENT DEFINITION PRODUCT DESIGN DOCUMENT PRODUCT TESTING SCRIPTS johnmacasio@onecitizen.net

26. PLANNING INITIATION EXECUTION CLOSING CONTROLL Project Management Cycle johnmacasio@onecitizen.net

27. PLANNING INITIATION EXECUTION CLOSING CONTROLL Project Management Cycle CONTROL DOCUMENTS REQUIREMENT TRACEABILITY MATRIX QUALITY ASSURANCE MATRIX SIGN-IN & SIGN-OFF johnmacasio@onecitizen.net

28. PLANNING INITIATION EXECUTION CLOSING CONTROLL Project Management Cycle-Project Closing Closing begins when the project deliverables are audited and accepted by the customer Learned experiences are elicited, elaborated and documented Customer and Users sign-off is fully accomplished johnmacasio@onecitizen.net

29. johnmacasio@onecitizen.net PLANNING INITIATION EXECUTION CLOSING CONTROLL Project Management Cycle-Project Closing Project archived –project records and lessons learned Closing ends when all administrative requirements are done Handing-over to operation is done and ready to be supported

30. PLANNING INITIATION EXECUTION CLOSING CONTROLL Project Management Cycle johnmacasio@onecitizen.net

31. PLANNING INITIATION EXECUTION CLOSING CONTROLL Project Management Cycle SOLUTION READINESS ASSESSMENT USER ACCEPTANCE CHECKLIST PROJECT RETROSPECTION DOCUMENT johnmacasio@onecitizen.net

32. Project Solution Life Cycle VISIONING PLANNING REQUIREMENT DEFINITION SUPPORT ICT SOLUTION DEVELOPMENT CYCLE DESIGN RELEASE DEVELOP TEST & INTEGRATION johnmacasio@onecitizen.net

33. Project Solution Life Cycle johnmacasio@onecitizen.net

34. VISIONING PLANNING REQUIREMENT DEFINITION DESIGN BUILDING TESTING INTEGRATION SUPPORT MAINTENANCE RELEASE Project Solution Life Cycle johnmacasio@onecitizen.net

35. VISIONING PLANNING REQUIREMENT DEFINITION DESIGN BUILDING TESTING INTEGRATION SUPPORT MAINTENANCE RELEASE Project Solution Life Cycle johnmacasio@onecitizen.net

36. VISIONING PLANNING REQUIREMENT DEFINITION DESIGN BUILDING TESTING INTEGRATION SUPPORT MAINTENANCE RELEASE Project Solution Life Cycle REQUIREMENT TYPES Functional – the ‘must be’ functions and features of the system to fulfill the business tasks required of the user. It covers technical specifications, system design parameters and guidelines, data manipulation, data processing, and calculation modules, etc. johnmacasio@onecitizen.net

37. VISIONING PLANNING REQUIREMENT DEFINITION DESIGN BUILDING TESTING INTEGRATION SUPPORT MAINTENANCE RELEASE Project Solution Life Cycle REQUIREMENTS TYPES Non-Functional – the expected properties or quality attributes of the system to reflect the prescribed performance of the business user. It descriptive parameters of efficiency, reliability, availability, quality control, cost, design constraints, etc. johnmacasio@onecitizen.net

38. VISIONING PLANNING REQUIREMENT DEFINITION DESIGN BUILDING TESTING INTEGRATION SUPPORT MAINTENANCE RELEASE Project Solution Life Cycle REQUIREMENTS TRACEABILY MATRIX johnmacasio@onecitizen.net

39. VISIONING PLANNING REQUIREMENT DEFINITION DESIGN BUILDING TESTING INTEGRATION SUPPORT MAINTENANCE RELEASE Project Solution Life Cycle johnmacasio@onecitizen.net

40. VISIONING PLANNING REQUIREMENT DEFINITION DESIGN BUILDING TESTING INTEGRATION SUPPORT MAINTENANCE RELEASE Project Solution Life Cycle CRITICAL TO SOLUTION DESIGN Understand the Business Know What is Possible Model the Business Define the Gaps johnmacasio@onecitizen.net

41. VISIONING PLANNING REQUIREMENT DEFINITION DESIGN BUILDING TESTING INTEGRATION SUPPORT MAINTENANCE RELEASE Project Solution Life Cycle CRITICAL TO SOLUTION DESIGN Develop the Blueprint Obtain the Components Assemble the Components Execute and Deploy johnmacasio@onecitizen.net

42. VISIONING PLANNING REQUIREMENT DEFINITION DESIGN BUILDING TESTING INTEGRATION SUPPORT MAINTENANCE RELEASE Project Solution Life Cycle PROCESS MAPPING Process map will graphically describe the overall process flow and identifies the work activities, activity outputs, and resources required. johnmacasio@onecitizen.net

43. VISIONING PLANNING REQUIREMENT DEFINITION DESIGN BUILDING TESTING INTEGRATION SUPPORT MAINTENANCE RELEASE Project Solution Life Cycle PROCESSING MAPPING It creates a common understanding across the departments of the organization of the current (i.e., "as-is") situation, and a starting point to elaborate the future (i.e. “to-be”) situation. johnmacasio@onecitizen.net

44. VISIONING PLANNING REQUIREMENT DEFINITION DESIGN BUILDING TESTING INTEGRATION SUPPORT MAINTENANCE RELEASE Project Solution Life Cycle Determine the Boundaries List the Steps Sequence the Steps Draw Appropriate Symbols System Model Check for Completeness Finalize the Flowchart 7 STEPS PROCESS MAPPING johnmacasio@onecitizen.net

45. Project Solution Life Cycle S.I.P.O.C. johnmacasio@onecitizen.net

46. Project Solution Life Cycle S.I.P.O.C. johnmacasio@onecitizen.net

47. Project Solution Life Cycle E.T.V.X. johnmacasio@onecitizen.net

48. VISIONING PLANNING REQUIREMENT DEFINITION DESIGN BUILDING TESTING INTEGRATION SUPPORT MAINTENANCE RELEASE Project Solution Life Cycle johnmacasio@onecitizen.net

49. VISIONING PLANNING REQUIREMENT DEFINITION DESIGN BUILDING TESTING INTEGRATION SUPPORT MAINTENANCE RELEASE Project Solution Life Cycle johnmacasio@onecitizen.net

50. Testing Framework Actor's View Coding Experts – standards comply Designer – models comply User – Functional Requiremetns and User Interface Intergation Test Infrastructure Connected Application Workflow Synchronization Data Harmonization Performance johnmacasio@onecitizen.net

51. VISIONING PLANNING REQUIREMENT DEFINITION DESIGN BUILDING TESTING INTEGRATION SUPPORT MAINTENANCE RELEASE Project Solution Life Cycle johnmacasio@onecitizen.net

52. VISIONING PLANNING REQUIREMENT DEFINITION DESIGN BUILDING TESTING INTEGRATION SUPPORT MAINTENANCE RELEASE Project Solution Life Cycle johnmacasio@onecitizen.net

53. VISIONING PLANNING REQUIREMENT DEFINITION DESIGN BUILDING TESTING INTEGRATION SUPPORT MAINTENANCE RELEASE Project Solution Life Cycle johnmacasio@onecitizen.net

54. VISIONING PLANNING REQUIREMENT DEFINITION DESIGN BUILDING TESTING INTEGRATION SUPPORT MAINTENANCE RELEASE Project Solution Life Cycle johnmacasio@onecitizen.net