ICT Project Management Essentials: Project Case - Asset Management System

1. Ict project management Theory and Practices johnmacasio@onecitizen.net

2. ASSET MANAGEMENT SYSTEM PROJECT CASE: johnmacasio@onecitizen.net

3. OBJECTIVES Standard-based and Performance-based Management High level accuracy and immediacy of information for service delivery and for pro-active planning Reduction of redundancy for service delivery and information consistency Elimination of work around and manual interventions Improvement in communication and work collaboration Effective control and governance Low total cost of ownership

4. ASSET MANAGEMENT ARCHITECTURE COMPONENT

5. INFORMATION SYSTEMS ANALYSIS FRAMEWORK Mandate, Mission, Vision Strategic, Tactical and Operation Goals BUSINESS DOMAIN BUSINESS AREA 2 BUSINESS AREA 1 Organization, Functions and Outcomes BUSINESS PROCESS 1 BUSINESS PROCESS 2 BUSINESS PROCESS 3 INPUT PROCEDURES OUTPUT SHARE PROCESS OBJECTIVES STORE DATA ELEMENTS MEDIA SOURCES QUANTITY QUALITY TIMING RESPONSIBILITY TRIGGERS TASKS ACTIVITIES SEQUENCES RELATIONSHIPS RULES CONTROLS AUTHORITY KINDS FORMAT INFORMATION TIMING STYLE GUIDE QUALITY QUANTITY USERS PROCESS STAKEHOLDERS MEDIA FORMAT SECURITY POLICIES USERS PROCESS LOCATIONS

6. INFORMATION SYSTEMS TECHNOLOGY CONFIGURATION TECHNOLOGY DEVICES (Hardware) USER ACCESS DEVICE INPUT/OUTPUT DEVICE PROCESS DEVICE STORAGE DEVICE NETWORK DEVICE COMMUNICATION Performance Specifications INPUT PROCEDURES OUTPUT SHARE Service Level People Skills STORE Service Features Functional and Non-Functional Requirements APPLICATION SERVICES DATABASE SERVICES USER INTERFACE NETWORK SERVICES SECURITY SERVICES TECHNOLOGY PROGRAMS (Software)

7. SOLUTION PROCESS DEFINITION

8. SolutionConceptualModel: AGENCY ASSET DATABASE CENTRAL LEVEL DIVISION AND REGIONAL LEVEL E-Services Point-Of-Presence AGENCY VIRTUAL PRIVATE NETWORK SUPPLIES PROPERTY BUILDING AND SITES PROCUREMENT ACCOUNTING BUDGET/AUDIT

9. E-SERVICES NETWORK ASSET SYSTEM AND DATA SERVICES ASSET MANAGEMENT APPLICATION ASSET MANAGEMENT DATABASE SUPPLIES PROPERTY E-SERVICES TRANSACTION DATABASE DATA ELEMENTS: (Data Dict Sites Building Equipment Supplies Personnel Funds AGENCY BUILDING SITES USERS: Central Office Regional Office Unit Offices Provincial OTHER AGENCIES PROCUMENT ACCOUNTING BUDGET AUDIT

10. ASSET MANAGEMENT SYSTEM TEXTBOOK MULTIMEDIA FURNITURES SCHOOL BUILDING SCHOOL SITES EQUIPTMENT SUPPLIES DATA and INFORMATION RECORDING DATA and INFORMATION REPORTING TRACKING and MONITORING APPLICATION SERVICES Program Procedures and Controls SCHOOL LEVEL DATA CENTRAL & REGION LEVEL DATA DATA SERVICES INPUT FORM OUTPUT FORM BOOKS EQUIPTMENT SUPPLIES BUILDINGS ORGANIZATION FUNDS SITES PEOPLE HARDWARE DEVICES & BANDWIDTH ACCESS

11. ASSET MANAGEMENT SYSTEMS NETWORK SCHOOL LEVEL DIVISON LEVEL REGION LEVEL INPUT SUPPLIER INFORMATION USER DEPED VIRTUAL PRIVATE NETWORK INTERNET ASSET DATABASE SERVICES PROPERTY SCHOOL SITES TITLING UNIT PROCUREMENT ACCOUNTING PROPERTY DIVISION IMCS PFSED

12. PROCESS NAME: TASKS STAGE ACTORS ACTIVITIES DESCRIPTORS DATA TRIGGERS CONTROLS A. B. C. D. E.

13. PROCESS NAME: TASKS STAGE ACTORS ACTIVITIES DESCRIPTORS OUTPUT INFORMATION FORMAT ATTRIBUTES A. B. C. D. E.

14. PROCESS SWIM LANE

15. Swim-LaneCross Functional Process Map

16. APPLICATION DEVELOPMENT TASKS Project Visioning and Planning Requirement Building –use case, process relationship, process rules interface, data elements and entity relationship, specification validation Development Platform Building, Program Coding/Scripting Database configuration, data migration and normalization Testing

17. APPLICATION DEVELOPMENT TASKS Documentation Functional Beta Product Release Training and User Testing Final Product Release Usage Promotion

18. Reading Project Proposal Needs Definition Objectives Identification Approach, Methodology, Technology Capability Requirements Scope Statement Estimated Cost and Schedule of Payment Estimated Time Mitigated Risk Assumption Constraints Deliverable Estimated Schedule Deliverable Performance Metrics Change Management Organization and Responsibilities Transistion and Support Litigation johnmacasio@onecitizen.net

19. Template Discussion Business Readiness Rating Solution Acquisition WBS Functional Design Module Design Technical Design Development Platform Standards Security Standards johnmacasio@onecitizen.net