3. www.mnptac.org
Federal Registrations
First Step: Get Registered
The two required registrations:
1. Dun & Bradstreet – DUNS number –
http://fedgov.dnb.com/webform/index.jsp
For problems AFTER - call 1-866-705-5711
2. Create an account in SAM; Migrate your Legacy
Account (old CCR file) by calling FSD at
1-866-606-8220 or create a New Entity profile
3. DSBS – SBA Dynamic Small Business Profile (Old
Pronet) accessible only through SAM
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6. www.mnptac.org
A small business that is unconditionally owned and
controlled by one or more eligible veterans, service-
disabled veterans or surviving spouses:
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• Day-to-day management means supervising the executive team,
formulating sound policies and setting strategic direction.
• Day-to-day operations mean the marketing, production, sales, and
administrative functions of the firm.
• not less than 51 percent of which is owned by one or more service-
disabled veterans
• Not subject to Negative control : this includes, but is not limited to,
instances where a minority shareholder has the ability, under the
concern's chapter, by-laws, or shareholder's agreement, to prevent a
quorum or otherwise block action by the board of directors or
shareholders
7. www.mnptac.org
If these basic eligibility requirements aren’t met, it
may/will result in immediate denial of your
verification application:
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• The Veteran or service-disabled Veteran must be the highest ranking
officer
• The Veteran or service-disabled Veteran owner must be the highest
compensated employee of the applicant, or provide an explanation as to
how taking lower compensation is beneficial to the applicant
• Full Time Control (An owner engaged in employment or management
outside the applicant concern must submit a written statement
supplemental to the application which demonstrates that such activities
will not have a significant impact on the owner’s ability to manage and
control the applicant concern.)
• Transfer of Ownership and Control Within Two Years of Application:
Non-Veterans who transfer majority stock ownership or control of the firm to an
immediate family member within 2 years prior to the application and remain
involved in the firm as a stockholder, officer, director, or key employee of the
firm are presumed to control the firm
8. www.mnptac.org
These government entities will accept your
CVE Veteran Verification
MNDOT
Dept. of Veteran Affairs
State of MN Materials Management Division
MCUB (Metropolitan Council Underutilized
Businesses)
Stadium Commission
Why Get Verified?
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11. www.mnptac.org
Verification Assistance Briefs
Verification Assistance Briefs on VETBIZ
Link:
http://www.vetbiz.gov/VerificationAssistanceBrief.html
◦ Board Governance
◦ Demonstrating control
◦ Trusts
◦ Transfer Restrictions
◦ Joint Ventures
◦ Full Time Control
◦ Fast Track
◦ Community Property
Seek partnerships with VSOs and other support organizations
◦ Training
◦ Counseling
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account profile, once complete, will look similar to CCR managemen
IF THIS “STATUS” SAYS “ACTION NEEDED” OR “REQUESTS”
YOU MUST CLICK ON IT AND FIND OUT WHAT THE VA IS
TRYING TO TELL YOU
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25. www.mnptac.org
VetBiz Verification
Examination
• CVE performs a document review of all information on
the company
• Documents provided by applicant are examined and
rated against the Risk Matrix
• Examiners contact the company for additional
documentation, if needed, and to clarify questionable
items in the documentation
• Upon completion of the examination, the examiner
makes a recommendation of approve, deny, site visit or
further review and returns the file to CVE.
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26. www.mnptac.org
VetBiz Verification
Evaluation
• The CVE staff Quality Reviewer (QR) receives the file
and reviews the documents and examination report to
verify that the analysis was correct. If discrepancies are
found, all documents are thoroughly checked.
• QR makes an approval, denial, or more evaluation
required determination
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27. www.mnptac.org
VetBiz Verification
Evaluation – Further review recommendation
• Applications recommended for further review go
to the Risk Management Team
• Risk Team performs a detailed review of the
entire file
• Further documentation may be requested and
reviewed
• If required, a Site visit is scheduled
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29. www.mnptac.org
VetBiz Verification
Evaluation –Site Visit
• If the Risk Management Team determines that a
complete picture of the company can’t be made
based on the documentation submitted, a site visit
is scheduled
• Site visit examiner does a complete review of the
documentation before visiting the company
• Examiner makes recommendation to Risk
Management team based on the results of the site visit
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31. www.mnptac.org
VetBiz Verification
Determination
• Once examination and site visits are complete, the evaluation team
evaluates the file and makes a determination
• All determinations are made by CVE Federal employees
• Denial recommendations are based on either a single point of failure
(Critical on the Risk Matrix), or on a totality of circumstances
• The determination letter is signed and emailed to the Veteran within
two business days.
• Approved companies have their verification logo turned on and now
appear in VIP.
• Denied companies have 30 days to file a request for reconsideration
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VetBiz Verification
Issues that may cause delays
• Submission of material or requests that are outside the accepted
process
• Not checking the appropriate box for “status” on the VA Form 0877
• Not indicating percentage of ownership for each individual owner
• Ownership total does not equal 100%
• Not listing all owners
• Business name “Name of Company” on VA Form 0877 doesn’t match
the business name listed in the Vendor Information Pages profile or
D&B, or SAM or the Secretary of State filings (all must be the same)
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Issues that may cause delays
• Veteran’s name doesn’t match Veterans Benefit Administration
records (Veteran record hasn’t been updated with VBA, i.e., name
change due to marriage)
• The applicant does not provide complete, correct documentation
• The applicant has an unusual ownership or management structure
• The applicant has affiliation issues
• The Veteran is unavailable or unresponsive to requests for further
information.
VetBiz Verification
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• Quorum Restriction CFR § 74.4(f); 38 CFR § 74.4(f)(2)(i)
• Weighted Voting Requirement 38 CFR § 74.4(f)(2)
• Day-to-Day Operations 38 CFR § 74.4(b)
• Management of Daily Business and Full-time Devotion During
Normal Working Hours 38 CFR § 74.4(b)(3)
• Minimum Documents Required for Examination 38 CFR § 74.3
• Ownership 51% Unconditional 38 CFR § 74.4(e)
• Community Property 38 CFR § 74.3(f)
• Dependence with other entities 38 CFR § 74.4(i)(4)
• Control of Strategic Policy 38 CFR § 74.4(e)
• Highest Officer Position § 74.4(g)(3)
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Top 10 Reasons for Denial
in August 2013
36. www.mnptac.org
Veterans Benefits, Health Care, and Information Technology Act of 2006
Public Law 109-461, the Veterans Benefits, Health Care, and Information Technology Act of
2006, was signed into law by President Bush on December 22, 2006. This law provides VA
with unique authority to conduct set-aside and sole source procurements with Small
Businesses owned and operated by Veterans. Download VA Acquisition Circular 2008-01,
which implements the “Veterans First Contracting Program” (P.L. 109-461).
Executive Order 13360, Contracting with Service-Disabled Veterans’ Businesses
On October 20th, 2004, the President signed Executive Order 13360 calling for an increase
Federal contracting and subcontracting opportunities for Service-Disabled Veteran-Owned
businesses. On December 12th, 2004, the Executive Office of the President issued a
memorandum to all Federal agencies on the implementation of the Executive Order. This
memorandum provides guidance to assist agencies in preparing their strategies to
implement the Order.
Among other things, the Executive Order requires each agency to:
Develop a strategy to significantly increase its contracting and subcontracting with Small
Businesses owned and controlled by Service-Disabled Veterans;
Designate a senior-level official to be responsible for developing and implementing the
agency’s strategy; and
Report its progress annually to the Small Business Administration (SBA).
Veterans First Program - VA
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1. Redefines priorities for contracting preferences within VA,
placing SDVOSBs and VOSBs first and second, respectively, in
satisfying VA’s open market acquisition requirements.
2. Allows sole source contracts over the Simplified
Acquisition Procedures Threshold up to $5,000,000
(including options).
3. Implements restricted competition via Set-Aside Procedures for
each category of SDVOSBs and VOSBs.
4. Allows additional credit evaluation factors for
SDVOSB or VOSB status.
Benefits of Veterans First Buying Authority
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