1. UPGRADING OUR COMPUTER SYSTEM
AND AFFORDING THE CHANGE
Proposal By: Julie Phillips

2. OVERVIEW
Our library will greatly benefit from purchasing new computers. We can afford the
change through:
 the strategic planning of the budget
 research for finding affordable alternatives
 increasing budget limitations through fundraising

3. INTRODUCTION
Everyone is well aware of the increasing problems that have been occurring with the
computers currently being used at our library. Growing frustration as well as a
decrease of function of everyday tasks are effecting all employees. We need to
upgrade the computers and I am proposing that the change can be made before the
end of the year.

4. THE OPPORTUNITY
Replacing the worst of
the computers throughout
the library.
Canton Public Library. n.d [Photograph of library computers]
Retrieved from : https://www.cantonpl.org/services/computers

5. THE CURRENT SITUATION
- Current computers are very outdated
- They freeze up and disconnecting at any given time
- Patrons and employees alike, are frustrated

6. KEY SUCCESS FACTORS
Increasing the budget
 Deeming other smaller projects as less important
 Saving money by cutting wasted products and supplies
 Buying a less expensive product
 Having a book sale fundraising event

7. ANALYSIS OF ALTERNATIVES
 Buying refurbished computers to save on cost
 Renting new computers until we can acquire enough funds to buy them
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Buying Refurbished Renting
Chart Title
Cost Lifespan Column1

8. STRATEGIC SOLUTION OPTION
 Buy refurbished
 Push back upgrading library furniture till next year
 Attract youthful volunteers for fundraising

9. THE BENEFITS
 Being able to work more efficiently
Gaining access to new tools that can be used for improving websites,
documents, projects
Keeping our library relevant
Curing the growing frustration of employees

10. THE RISKS
Having to cut other projects to
increase budget
Unknown of buying cheaper
options instead of new
Forbes. 2011[risk] Retrieved from:
http://www.forbes.com/sites/glennllopis/2011/04/04/why-risk-must-be-
your-best-friend-in-todays-business-climate/

11. CALL TO ACTION
Cut only the projects the library deems can wait till next year.
Do fundraising to increase budget and keep cutting projects to a bare
minimum.
Buy refurbished to lower cost

12. REFERENCESALA American Library Association (2014, April). Library Fund Raising: A Selected Annotated Bibliography. Retrieved April 28, 2014,
from http://www.ala.org/tools/libfactsheets/alalibraryfactsheet24
Computer Refurb (2014). Retrieved April 28, 2014, from http://www.computerrefurb.com/cart.php
Demski, J. (2010). Secondhand is first-rate: don't be deterred by the stigma of buying used. Refurbished computers can offer better
value and performance than new units, while lessening IT's environmental footprint. T H E Journal (Technological Horizons In
Education), 37(2). Retrieved from http://resolver.flvc.org/FLCC2400?ctx_ver=Z39.88-2004&ctx_enc=info:ofi/enc:UTF-
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