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Jason Moore
Spring 2012
SLIS 5200 TXWI-A
Draft 4
Rockymountain Wilderness Survival Library:
Information Organization System
1. Project description
1.1. Collection and information objects
This collection, the Rockymountain Wilderness Survival Library, is housed in the Philmont Training Center
at the Philmont Scout Ranch in Cimarron, New Mexico. The collection consists of 1200 non-fiction books
of the following types: general wilderness survival guides, field guides, regional historical accounts,
handbooks, and atlases. The subject coverage in this collection is broad and includes, but is not limited
to, Northern New Mexican geography, Native American history and culture, regional plant and animal
identification, orienteering, cooking and food preparation, outdoor sporting, hiking, and camping. This
collection is used as a supplement to official Boy Scouts of America publications for use by troop leaders
and camp counselors. For this reason, items are borrowed primarily in relation to official camp programs
and activities. Materials are purchased through limited grant funds and collection growth relies solely on
donations from Boy Scouts of America members and alumni.
1.2. Users' demographics and knowledge
This collection is strictly limited to use by visiting Boy Scout troop leaders and Philmont camp counselors.
These two user groups can be considered together demographically as consisting primarily of educated
middle-class males of generally high socio-economic status, ranging between eighteen and forty-five
years of age. Most of these users should have similar cultural backgrounds and can be considered to be
comfortable with a moderately complex information retrieval system.
In order to best understand the various decisions that factor into the way in which this system is designed,
the users’ level of knowledge of the four following types should be considered: general, domain, system,
and information seeking. These knowledge types represent what users bring along with them before their
interaction what a system and must be recognized and accounted for in a system's design in order to
accomplish the best possible user experience. General knowledge is defined as knowledge related to a
user’s intellectual capabilities, their life experiences, and their attitudes and inclinations. Users of this
system can be considered to have a high level of general knowledge because of their relatively strong
educational backgrounds as well as their generally high socio-economic status. Domain knowledge can
be defined as the users’ over-all level of knowledge of the subject material of the collection. This system’s
users can be considered to possess a high level of domain knowledge related to the subjects covered by
this collection. Since all users of this collection serve in a roll of general authority and expertise, their level
of understanding of these subject areas should be well above novice. System knowledge can be defined
as a broad understanding of the structures, architectures, and technical aspects information systems.
Users of this system have a mostly moderate level of knowledge in this area. A large majority of them are
comfortable with high-level computing tasks such as word processing, general internet use, as well as
navigation and configuration of an operating system’s basic graphical user interface. There are some
users with a lower-than-moderate understanding of systems, but it can be safely assumed that these
users are capable of receiving assistance from more technically proficient colleagues. Information seeking
knowledge can be defined as a user’s ability to search for, retrieve, and use information. Most users of
this system have a low to moderate level of information seeking knowledge. While many of these users
are familiar with searching for information online, only a small sub section of them have any experience
with concepts such as Boolean operators, regular expressions, or classification systems. Because of
these factors, a relatively simple system that relies heavily on the user's domain knowledge is most
appropriate.
1.3. Users' problems and questions
When interacting with the system, users look for material that is related to specific activities and programs
that take place at the camp but are not sufficiently covered by material in official Boy Scouts of America
publications. Because of this, many of the questions that users have are subject oriented, but users often
request items from specific publishers and authors, especially in the case of field guides and historical
texts. A random sampling of questions asked by users of this system is as follows:
User question 1: I am looking for a couple of books on general orienteering skills, preferably illustrated
and including supplemental materials such as a map and possibly a protractor. I would like to use them in
order to prepare for a map and compass activity with my scouts. Can you help me find some that I can
check out?
Object attributes: Subject, Type, Illustrations, Supplemental Materials, Related Activity
Desired precision: High
Desired recall: Moderate
User question 2: I was at a meeting the other day and I heard someone mention some books about the
history of Native Americans in this region, I think I heard the name Veronica Tiller mentioned as an
author, I think one of them was called Tiller’s Guide to Indian Country. I’d like to find some other books by
her, but if you don’t have any, I’d like to check out a few books on that subject anyway.
Object attributes: Author, Title Subject, Type
Desired precision: High
Desired recall: Moderate
User question 3: I’m looking for four or five field guides on poisonous plants and animals from this area.
We’re planning a hike and I need something a little more specific than what is included in my Boy Scout
Manual and relatively easy for the youngsters to understand. I’ve heard that Peterson Field Guides are
really great. It would help if they were illustrated and small enough to carry on the trail.
Object attributes: Subject, Type, Content Difficulty, Publisher, Dimensions, Related Activity, Illustrations
Desired precision: Moderate
Desired recall: High
User question 4: I need to check out a handbook on basic shooting and archery skills. It’s for the
beginner’s shooting and archery program, so I need it to be pretty basic. I’d like it to include pictures as
well.
Object attributes: Subject, Type, Content Difficulty, Related Activity, Illustrations
Desired precision: Moderate
Desired recall: Low
As these questions suggest, attributes that are important to the users of this collection and that should be
included in the system records are as follows: author, title, publisher, subject, type, content difficulty,
illustrations, related activity, supplemental materials, and physical dimensions. It will be necessary to
include the ISBN of every title so that lost materials can be more easily replace in the event that funding
becomes available.
2. Representation of information objects
2.1. Entity level
Each record-- or collection of fields taken from metadata elements-- in a database represents one entity,
or part, of the collection. The totality of these records, when viewed together, is a representation of the
collection as a whole. For this to occur adequately, it is important to first identify the entity level, or the
portion of the collection of which a single record makes a description. This level of representation creates
a relationship between the structure of the system and the information objects of which it is composed
that can be standardized across the entire collection. Declaring what constitutes the entity level of a
collection determines what each record represents. In the case of this collection, each record describes a
single book. Since users never have a reason to specifically request any entity below this level-- such as
a single chapter, or a single page-- it is appropriate to set the baseline of what constitutes an entity in the
collection at the level of an individual bound monograph.
2.2. Metadata elements and semantics
Each of the eleven attributes listed in section 1.3 translates to a single metadata element used to provide
descriptions of the objects that are effective and useful to the user. The Title and Author of each book are
included as elements due to their being the most easily identifiable attributes that are nearly unique to a
specific work. Also included are the Subject and the Type of work represented by the objects which give
insight into both their structure and intellectual content. Elements like Content Difficulty and Related
Activity provide a connection between specific programs and activities at the camp and the intellectual
content of the book. Other elements, such as Illustrations and Supplemental Materials, help to identify a
work based on its potential use. Publisher, ISBN, and Classification are also included as elements, both
for internal purposes, as well as for their potential to be used by patrons. For a detailed list of these
metadata elements and semantics, see Appendix A.
Beyond the task of simply providing a description of the objects that make up the collection, these
metadata elements should support the four essential user tasks, or activities that are necessary for a user
to perform when attempting to access an item from the collection: finding, identifying, selecting, and
obtaining. Finding refers to generating results that respond to the query entered by a user. This task is
potentially supported by any searchable field that can be applied to multiple items, but more often is
supported by content-descriptive elements such as Subject and Type. This is because most users
approach the collection with some idea of what type of content they are looking for. Identifying refers to
the process of determining whether or not the objects described by the records are the same as the ones
sought out by the user. This task is supported by the more unique elements such as Title, Author, and
potentially, ISBN since they are less likely to be repeated elsewhere in the collection. Selecting refers to
isolating specific results that respond to the user's particular information needs. This task is supported by
content-related elements that are more specific than subject, such as Content Difficulty and Related
Activity. This is because most of the users of this system are looking for items with relation to a specific
program at the camp or that are at a certain difficulty level. Obtaining refers to the process of actually
locating the physical object to be utilized by the patron. This task is mainly supported by the Classification
element.
2.3. Record structure and specifications
Since each of the elements represented in the metadata scheme can easily translate into exactly one
field, the only additional fields in the record structure are RecordID, RecordDate, and Classification (See
Appendix B) This amounts to a total of fourteen fields in the record structure for this database. There are
specific database management reasons for including these additional fields. The RecordID field serves as
the primary key for the database and functions as a way to uniquely identify each record in the system.
This field has no use for the end user and instead supports database management work by allowing a
cataloger or system administrator to pull up individual records by executing a simple query. The
RecordDate field serves a similar purpose in that it is mostly administrative in nature. This field places a
timestamp on each record which provides a context for catalogers and system administrators pertaining
to when a record was created. This can support a number of administrative functions, from statistical
reporting to quality control. The Classification field allows the system to provide a code for the book’s
physical location in the collection.
Technical specifications for the system are what controls how data is entered into the database as well as
how it is organized and stored. There are four types of technical specifications for each field in the
database record structure. These specifications are: Field Type, Indexing, Entry Validation, and Content
Validation. The Field Type specification determines what kind of data is stored by the field. Every field,
other than RecordID and RecordDate, is a text field that stores data as text. This means that the data
entered into these fields is stored as text that has no numerical value. The RecordID field is of the field
type “autonumber.” This field type is stored as an integer value that automatically advances as each new
record is added to the system. The RecordDate field is of the field type “autodate” which stores a date
value that retrieves the current date from the user’s system upon creation of a record.
The Indexing specification determines the way in which each field is searched in the database. Indexing
the fields allows the database’s search engine to determine what constitutes a direct match to a user’s
query. The two types of indexing available for fields in this database are Word and Term indexing. Word
indexing allows for each word in an input field to be indexed separately so that when a user performs a
query, the words are considered on an individual basis, without being contextually related to the rest of
the data stored in the field. Term indexing indexes each full input value for a field. When this is done, full
input values—such as a single subject term that may be composed of multiple words-- must be matched
exactly by a query in order to be returned as a result. The fields: Author, Title, Subject, Type, Related
Activity, Supplements, Illustrations and Publisher, are indexed using both Term and Word indexing
specifications. This is due to the type of information contained in the field and how it is input by
catalogers. Each input value for these fields has the potential to contain more than one word and need to
be found through non-specific querying on occasion. The remaining fields: RecordID, RecordDate, ISBN,
Content Difficulty, and Physical Descriptions, are indexed using only the Word indexing specification. This
is because these fields will always only contain a single unit of information rather than a string of words.
Because of this, there is only one way for a user to search these fields.
The Entry Validation specification determines the amount of content a cataloger must enter into a field
and whether the value of the input is required to be unique to a single record. There are three possible
states for this specification that can all be used simultaneously: Required, Single, and Unique. The
Required state of entry validation necessitates that the field must have a value in order for the database
record to be saved. This state ensures that important identifying fields such as Author, Title, Subject, and
ISBN are always included in every record. It also forces the cataloger to provide information that is
important to a majority of the collection's patrons such as Related Activity, Content Difficulty, and Physical
Dimensions. The Single state of entry validation limits a field's ability to contain multiple values. This entry
validation is used to ensure that a field that can have only one possible value does not contain multiple
ones, which can be misleading to the user. Fields that require this validation are Title, ISBN, Type,
Content Difficulty, Publisher, and Physical Dimensions. The third state of entry validation is Unique. This
state makes it a requirement that no two records have the same value for the corresponding field. The
only fields in this system that use this form of validation are RecordID and ISBN. These two fields are
required to contain unique values for each record since they are referring to discrete objects. The
RecordID field is the only place where the record itself is identified as unique in the database, and the
ISBN number is the only piece of metadata that specifies a distinct book from the collection, since it is
conceivably possible that two books can share the same title. The only fields in this database that do not
require any form of entry validation are Supplements and Illustrations, since not every title will have the
attributes described by these fields.
The Content Validation specification allows input values to be checked against either a specified format or
a list of predefined values-- rejecting any input that does not meet the specification. The former is known
as a mask. It is used to fit data into a strictly defined format. It is applied to fields that require values to be
a certain length or to be delimited in a specific way with specific characters. The only field in this database
that uses the mask form of content validation is Physical Dimensions. This field is required to display the
object's dimensions in a specific format, the mask for which is ##X##X##. There are several fields in this
database that utilize controlled vocabularies that are defined by validation lists. These fields are Type,
Related Activity, Content Difficulty, Supplements and Illustrations. These fields are able to be governed by
controlled vocabularies due to the finite amount of values that can be accepted as input. For a detailed list
of specifications, see Appendix B.
2.4. Record content and input rules
The content of all fields is governed, to a certain extent, by input rules. These rules determine what is an
acceptable way for the cataloger to input a record. The only fields in this database that are not governed
by input rules are RecordID, RecordDate, Title, Subject and Publisher. Other than RecordID and
RecordDate, two fields with automated input, these fields vary too much to be restricted by rules that do
not allow for these differences. The rest of the fields are governed by rules in order to provide the user
with the most coherent experience possible. For fields that only have a small number of available options,
it is important to establish a controlled vocabulary in order to create a one to one connection when the
user executes a query. The controlled vocabulary is established by creating a list of possible input values.
If a user enters a value that is not on the list, the record cannot be saved in the system.
Finding a chief source of information for each field is important because it ensures that the cataloger is
not working in a void. The creation and maintenance of records is far more efficient when the cataloger
can easily locate the necessary data when handling the object. The majority of fields in this database are
sourced from the actual content of the book. This is somewhat problematic in a few cases where the
value of a field must be determined using the cataloger's discretion and interpretation of the material. This
is acceptable though due to the fact that all catalogers working on this system are required to have a high
level of domain knowledge and some level of experience with the specific materials being cataloged. The
catalogers of this particular questions are already staff members at the park and have more than a
passing familiarity with the content of the potentially problematic fields. For a detailed list of input rules by
field number, see Appendix C.
3. Access and authority control
Due to the variant nature of many metadata elements, it is necessary to have some governance over the
data input and searching of a database in order to achieve the highest level of collocation and recall.
Establishing this governance is known as authority control. Authority control allows for all of the known
variations of subject terms, author names and titles to be recognized as related to agreed-upon standard
versions of the terms. There are two primary forms of authority control that come in to use in information
systems: name authority control, and subject authority control.
Name authority control is the form of authority work that deals specifically with the names of people and
organizations. This usually encompasses authors, publishers, performers, artists and other figures
involved in the creation of a work. Because these names are often referred to by many variant forms—
abbreviations, initials, pseudonyms, etc. — a standardized name for each entity must be established. This
standardized version is referred to as the authorized name. Authorized names are stored in a separate
database, known as an authority file, which catalogers can consult in order to determine the proper name
to place in the bibliographic record for a work. Within the authority file, authorized names are stored in
records that contain a field for all known variant forms of the name. The bibliographic record is then linked
to the authority record so that any author search carried out by an end user will automatically cross
reference variant names in order to assure all relevant records are recalled.
Subject authority control is the form of authority work that ensures that subject metadata contained in a
database is collocated through the use of validation lists and subject authority files, or thesauri, which are
structured syndetically—meaning that terms are cross-referenced to show their semantic relationships.
This allows related terminology to be grouped together in a way that recognizes equivalency, hierarchy,
and association. A thesaurus is used in this system to govern the input for the Subject field since it is
more complex and has a higher probability to contain complicated semantic relationships than any other
field. When subject authority control is used properly, the end user should be able to more easily recall
relevant records without having previous knowledge of preferred terminology or their search term’s
placement in a hierarchy.
4. Representation of information content
4.1. Subject access
Metadata elements that are not related to the physical description of an information object but instead
describe its intellectual content are known as subject representations. Since most end users are looking
for materials based on the information they contain, subject is one of the most important access points for
searching the collection. This is why it is necessary that subject access be handled well through authority
control so that the end user does not have to use a process of trial and error when searching by subject
before finding any relevant content. Fields that provide subject access in this system are Subject, Type,
Related Activity, and Content Difficulty.
There are several forms of subject authority control, a few of which are briefly mentioned in section three
of this document. The most prevalent of these are controlled vocabularies, subject headings and terms,
and classification. A controlled vocabulary assists in subject authority control in much the same way as a
name authority file does in name authority control. It attempts to determine, from a wealth of variants, an
authorized form of a subject term. This is achieved when the controlled vocabulary for a field is created
with the domain, and the uses’ knowledge of it, under consideration. The system for this collection
contains two systems for implementing controlled vocabularies for fields. As mentioned elsewhere in this
document, one of these is a simple input validation list that forces catalogers to choose from a list of
authorized terms rather than using natural language. This is implemented in a variety of subject fields.
The other system is the thesaurus which is used to establish relationships between terms and their
variants as well as synonyms and associated terms.
Subject headings are also used to implement subject authority control. Subject headings are maintained
in a subject authority file known as a subject headings list. These headings represent a broad domain that
can include many narrower subject areas. For example, in this database, the subject heading
“Recreation” includes the narrower subjects of “boating,” “archery,” “fishing,” and so on. The subject
heading file, much like a thesaurus, will establish these relationships while defining the narrower terms as
preferred rather than “recreation,” since that is included in the Related Activity field.
Classification schemes are also used to promote collocation by physically organizing information objects
by their subject metadata. This facilitates the actual retrieval of the object from the stacks by an end user
who has identified it as a satisfactory response to their query. This is achieved by identifying a number of
facets that are abbreviated and placed together to create a code that determines a material’s placement
on a shelf.
All of these models are achieved though subject analysis which is the act of analyzing the content of
information objects in order to determine its concern. Subject analysis is performed through familiarization
with content, extraction of terminology directly from the content, and translation of the extracted terms into
terms that are validated by the controlled vocabulary and then utilizing input rules to ensure correct
spelling , punctuation, format, etc.
4.2. Thesaurus structure
A thesaurus is used for authority control on the Subject field in this system since it is not regulated by a
validation list like the other content-derived fields like Type and Related Activity. This is because many of
the subject terms used in this system are derived from natural language and the amount of subjects is too
vast to be regulated by a simple list. The thesaurus is also necessary because the possible relationships
between the subject terms are far more complex than those in other fields. The controlled vocabulary
created by the thesaurus is a list of terms that are authorized for input with their relationship to terms that
are semantically related to them and can be used as search terms by an end user. The related terms are
not authorized for input but are still recognized as valid by the search engine through cross-referencing
the thesaurus.
This is achieved through the syndetic structure of the thesaurus where the semantic relationships
between authorized and non-authorized terms are established. Three semantic relationships are
recognized by the thesaurus: equivalency, hierarchy, and association. A non-authorized term is
equivalent to an authorized term when they are synonyms or homonyms, or equal in meaning.
Equivalency is expressed in the thesaurus with the statement “USE FOR.” For example, the authorized
term “Recreation” should be used in place of the non-authorized term “Sports” since sport engaged in at
the camp are more often referred to simply as recreational activities.
A non-authorized term has a hierarchical relationship to an authorized term when it is either a domain of
which the authorized term is a part or if it is part of a subdomain of an authorized term. For instance the
term non-authorized term “Boating” is a broader term than the authorized term “Canoeing.” This is
because canoeing is the only specific type of boating activity that is engaged in at the camp. The term
“Boating” in this example would be notated in the thesaurus with BT for broader term in that it is a broader
term than “Canoeing.” If the relationship were reversed, the term would be notated with NT for narrower
term.
Two authorized terms can be related as well in a way that is neither synonymous nor hierarchical. This is
an associative relationship. These terms share some sort of characteristics but cannot be considered to
mean exactly the same thing. A good example of an associative relationship between terms in this system
is the two authorized terms “Safety” and “Emergency Preparation.” These terms clearly do not mean the
same thing but are related in that they share many qualities. The thesaurus states that these two terms
are related with the reciprocal RT or related term.
The domain of the thesaurus, or what it covers, is the different wilderness survival related areas that are
covered by the books in the collection such as camping, or botany. Since there are no specific limitations
to these subjects, the scope is the same as the domain. The exhuastivity of the thesaurus, or how many
different subject terms are provided, is low in that it only summarizes the main topics of each book rather
than all sub-topics as well as topics of individual sub-units of each work. This is because users search the
system looking for titles that cover mostly individual subjects rather than broad arrays of sub-topics. Use
of the thesaurus allows for higher precision in subject searching as well as the possibility for higher recall.
4.3. Classification scheme
Classification of physical materials allows for them to be grouped together on the shelf in such a way that
maximizes collocation of the aspects of the material that are most important for browsing by users of a
collection. If the materials in the collection are classified well, they will be placed in a way that will allow a
user to discover more relevant material upon approaching the shelf to retrieve a specific item. It also
allows the user to find the specific item within the collection rather than having to search through an
unorganized array of items. This makes classification perhaps the single most important part of the
organization system being implemented.
There are two different types of classification schemes: hierarchical and faceted. Hierarchical schemes
place materials in categories and sub-categories based on their subject material. These schemes, most
predominant of which is the Library of Congress Classification scheme and the Dewey Decimal System,
are best suited for large collections with a complex array of hierarchical subjects such as Chemistry which
is a sub-category of Science. This would be represented in the classification scheme where the first part
of the code would represent the highest hierarchical level, Science, followed by a portion that would
represent the sub-category, Chemistry. The other type of scheme, faceted, uses portions of the code to
determine specific aspects of the bibliographic metadata for the object that is not is not hierarchical. A
faceted classification scheme that includes chemistry would not place it under Science because, perhaps,
it is a scheme for a much less complex collection that is dedicated to the domain of science. This would
render the higher level of classification unnecessary.
The classification scheme for this collection is a faceted one that includes facets for Related Activity,
Author, and Title. This scheme is used because most users look for material that is related to an activity
at the camp so it would make sense that all materials related to each activity should be grouped together
on the shelf. Since each title has the potential to be related to more than one activity, the first activity
listed is considered the primary activity and will be used for this facet. Beyond that, users are comfortable
with books being arranged alphabetically by author, so that concept is retained in the scheme. For the
third facet, each title is arranged alphabetically by title. This represents a relatively simple classification
scheme that works for the users of this collection.
The facets are derived by using codes that are created by following relatively simple rules, the extent of
which are detailed in Appendix E. The first facet, related activity, is derived from the first listed term in the
Related Activity field of the bibliographic record. The code is then created by taking the first three letters
of the first word. The second facet is derived from the author’s name and is generally taken from the first
three letters of their last name. The last facet is taken from the Title field in the bibliographic record and
uses the first three letters of the title, unless the title begins with a number, which is omitted. The facets
are separated by hyphens. A unique number is appended to the end of the classification code to maintain
each specific item’s individual status within the collection. This number is taken from the RecordID field in
the bibliographic record and is preceded in the code by a colon.
The following example code is derived from the book Be Expert at Map and Compass. The primary
related activity for this book is orienteering classes so the first facet of the code is ORI. The author’s last
name is Kjellstrom so the second facet is KJE and the title is outlined above, so the third facet is BEE, the
final code looks like this: ORI-KJE-BEE: 2.
5. Name authority control
Name authority control is the process used to standardize names of individuals and organizations during
the design of an information system. The need for name authority control arises out of the problem that
many authors as well as organizations responsible for the creation of information objects do not always
go by the same exact name. This is because these entities sometimes abbreviate their names, have the
spelling of their names changed through translation and misspelling, use titles before or after their proper
names, change the word order of their names, work under pseudonyms or completely change their
names altogether. This problem results in many authors and organizations being represented by many
variant names. Because of this, both technical and end users of information systems are faced with the
difficult challenge of figuring out which name to use when searching the system or when inputting records.
Without any standardization in place to help with this, the recall of a search for an author's or
organization's name may have significantly low recall, especially if the user is looking for a name that has
a many variations.
Name authority control in this system is accomplished through the creation of a separate database, called
a name authority file that contains a single record for each individual or organization under its control.
Both the Author field and the Publisher field in the main database are under control of the name authority
file. Many of the materials in this system are authored by people who use titles, people with foreign
names that have undergone translation, and names that have been abbreviated. Many users of the
system will already attempt to search for author names in the correct order of entry but this is not true for
every user, so the name authority file must include variant orders for names as well. Much of the material
in this collection is not current, with publication dates that are decades old. The publishers of much of the
material are small organizations that may not currently be active and if active may not be using the same
name as the one printed in the material itself. This is why the name authority file covers the many
possible variant names of the organizations responsible for publishing the material in this collection.
Each record in the name authority file contains five fields: RecordID, RecordDate, AuthorizedName,
VariantNames, and SourcesUsed. RecordID and RecordDate, much like in the main database for the
system, are included for administrative purposes. AuthorizedName establishes the only form of the name
to be used in the main database for the corresponding field. This ensures that the name is fully
standardized since no other form can be used when the technical user is inputing records. VariantNames
includes a list of all known variations of the author's name. What constitutes an actual variation to be
placed in the file is determined by the rules outlined in Appendix F. SourcesUsed provides documentation
of all sources referred to when both determining the authorized name as well as collecting and adding
variant names.
End users of the system may reference the name authority file when an author search either returns
insufficient results or inaccurate results, in order to determine if they are using a variant and unauthorized
form of the author's name. If a search of the name authority file reveals that this is the case, the user can
resubmit their search of the main database using the authorized form of the author's name. This
increases recall in situations where a search returns little to no results due to the use of an unauthorized
name while reducing recall in situations where a search returns too many or inaccurate results of authors
whose authorized name in the system matches an unauthorized name of a different author. The same is
true in rare instances when a user searches the system by publisher rather than author.
6. System evaluation and development
6.1. Performance test
Performance testing occurred in an office environment under direct observation. A subject was selected
who fit the profile of a typical user of this system. After selection, the subject was given a preliminary
interview to collect his demographic information as well as his knowledge of and comfort with information
retrieval systems and library environments. The subject is a former boy scout in his early thirties. He
comes from an upper middle-class background and considers himself fairly comfortable with information
systems and seeking behaviors. His level of general knowledge is high due to his cultural background as
well as his extensive education. His domain knowledge level is high due to his history with boy scouts and
other subject areas related to the collection and his system knowledge is slightly above average. The user
was given a briefing on the history of the collection as well as provided with general information about the
camp and its programs. He was also provided access to the system's thesaurus as well as its name
authority file. Some slight explanation was needed concerning the use of these tools as well as a brief
introduction to the mechanics of the system's search form. After this, the user was given a print-out
including the four user identified in section1.3 of this document. After the user performed searches to find
materials corresponding to the questions listed, a brief spoken interview was conducted in order to assess
the effectiveness of the system.
User question 1: I am looking for a couple of books on general orienteering skills, preferably illustrated
and including supplemental materials such as a map and possibly a protractor. I would like to use them in
order to prepare for a map and compass activity with my scouts. Can you help me find some that I can
check out?
Object attributes: Subject, Type, Illustrations, Supplemental Materials, Related Activity
Desired precision: High
Desired recall: Moderate
Probable precision: High
Probable recall: Low
Query formulation (n): First attempt- Field: Subject, Input: Orienteering AND Field: Supplemental
Materials, Input: Maps, Instruments; Second Attempt- Field: Related Activity, Input: Orienteering Classes
Analysis of results: The first search performed by the user only returned one result due to the fact that
only one book in the system provides the type of supplemental materials asked for in the question. This a
result of there only being records for ten items in the system. Taking this into consideration, the user
decided he would like to search for books that fit the other criteria. Since the question references classes
on orienteering, the user decided to search by the program in the system. This query returned two results.
While this does not drastically increase the recall, it does show better performance.
User question 2: I was at a meeting the other day and I heard someone mention some books about the
history of Native Americans in this region, I think I heard the name Veronica Tiller mentioned as an
author, I think one of them was called Tiller’s Guide to Indian Country. I’d like to find some other books by
her, but if you don’t have any, I’d like to check out a few books on that subject anyway.
Object attributes: Author, Title Subject, Type
Desired precision: High
Desired recall: Moderate
Probable precision: High
Probable recall: Low
Query formulation (n): First Attempt- Field: Author, Input: Tiller, Veronica; Second Attempt- Field:
Author, Input: Velarde, Veronica; Third Attempt- Field: Subject, Input: History
Analysis of results: Since the user forgot to consult the name authority file before performing an author
search, he used an unauthorized form of the author's name. Because of this, the system returned no
results for his search. He then verified the authorized version of the author's name and got one result.
The title in the system is not the same one in the question but since the one title cataloged still fit the
requirements of the question it was considered an adequate result. The user then decided to attempt a
subject search to find some similar titles. The subject search returned two results, one of which was the
book that had been requested already. This may not have boosted the number of results to the desired
level of recall but it was deemed acceptable by the user.
User question 3: I’m looking for four or five field guides on poisonous plants and animals from this area.
We’re planning a hike and I need something a little more specific than what is included in my Boy Scout
Manual and relatively easy for the youngsters to understand. I’ve heard that Peterson Field Guides are
really great. It would help if they were illustrated and small enough to carry on the trail.
Object attributes: Subject, Type, Content Difficulty, Publisher, Dimensions, Related Activity, Illustrations
Desired precision: Moderate
Desired recall: High
Probable precision: Moderate
Probable recall: Low
Query formulation (n): Field: Type, Input: Field Guide; Field: Content Difficulty, Input: Intermediate
Analysis of results: The user's query only returned one result but it was exactly what he was looking for.
However, it was decided upon further analysis that the Content Difficulty field could present problems for
recall since the other field guide title in the system is labeled as Advanced difficulty but could have
potentially been useful to the user. This title was not returned as a search result and would only have
come back if that field were left out of the query or if the search were performed for titles that have an
advanced content difficulty level. If this query were performed this way, the user would not be able to find
titles that are listed as basic or intermediate.
User question 4: I need to check out a handbook on basic shooting and archery skills. It’s for the
beginner’s shooting and archery program, so I need it to be pretty basic. I’d like it to include pictures as
well.
Object attributes: Subject, Type, Content Difficulty, Related Activity, Illustrations
Desired precision: Moderate
Desired recall: Low
Probable precision: Moderate
Probable recall: Low
Query formulation (n): Field: Subject, Input: Archery; Field: Related Activity, Input: Recreation
Programs; Field: Content Difficulty, Input: basic; Field: Illustrations, Input: Color Photographs
Analysis of results: The user's initial query returned only one result but since that is what is requested in
the question, this was considered adequate. Furthermore, the result was a perfect match for the
requested material. The only problem identified was in the ambiguity of the related activity field value
“Recreation Programs.” This name is somewhat ambiguous and could potentially cause confusion for a
user that is unaware that the archery and shooting classes are part of a broader category. However, this
would be apparent to a user who is familiar with the structure of the camp.
While the performance test served to identify a number of areas in need of improvement, it also
highlighted some aspects of the system that worked well in helping the user to find and identify the proper
materials to answer the provided user questions. Potential problems that were identified included issues
with the Related Activities and Content Difficulty fields. The Related Activities field has values on its
validation list that were potentially unclear or too broad for some searches. For instance, User question 4
requests material related to the archery program at the camp. This program is considered part of the
broader recreational programs sector of related activities. While a user familiar with the camp's programs
and how they are organized would know this, it would maximize usability of the system to provide a list of
all specific programs. The Content Difficulty field proved to be especially problematic though since the
nature of a title's difficulty level is highly subjective. This could lead a user to miss potentially adequate
materials for their searches when they are searching based on this field.
The test identified that both the name authority file and the thesaurus proved very beneficial to the user
since some of the subject terms used in the system may not perfectly match a user's information seeking
behaviors or their personal vocabulary regarding possible subject queries and because one of the
questions uses an alternate form of one of the author names used in the system. They Type field worked
well since many users of the system look for books by this criteria and the user knew to that searching by
this field would help him to find the specific kind of material requested.
The user reported that the overall use of the system was fairly easy but suggested that problems with the
Content Difficulty field be addressed above all else. He thought that it was a potentially helpful feature but
that it may be more useful to have it split into two fields where the user could rank them in importance. He
suggested that the fields be labeled with something like “Content Difficulty First Choice” and “Content
Difficulty Second Choice” so that if a user does not retrieve adequate results, they can broaden their
search by adding the secondary difficulty level. He felt that the Related Activities field could be broadened
to include other more specific programs for the sake of search-ability. He also suggested that a few more
subject terms be added to the system for the sake of clarification.
6.2. Change and development
Based on the results of performance testing, a number of potential changes to the system have been
identified. It has been decided that the content-difficulty field will be split out into primary and secondary
fields with the option of searching on only the primary field or searching on both. This gives the user the
ability to broaden or narrow their search at will, allowing for the desired amount of recall in search results.
The suggestion of broadening options for the Related Activities field was decided against due to the fact
that it would unnecessarily complicate the classification scheme for the collection. If too many specific
programs were identified, there would be entire sections of the collection that would have little to no
materials available. Because of this, though, it was decided that the related activity, orienteering classes,
was potentially too narrow but was kept since it does not easily fit under a broader program.
It has also been noted that it may not be necessary to specify the specific types of illustrations present in
a work. Users are not likely to search with that level of specificity. During the design process, it was
noticed that it would not be possible to execute a query searching for a title that simply includes
illustrations. The system requires the user to select a specific kind of illustration. This could have been
avoided by splitting the Illustrations field into two separate fields, much like the proposed new Content
Difficulty field. The user would then have the ability to use one field to request that illustrations be present
and another field to specify the type of illustration, if this is an important detail. A minor problem was
recognized in the masked format of the Physical Dimensions field. It is not possible, based on the way
that input validation is set up, to use fractional values. This requires that the user round the value up in
order for it to fit inside the input mask. It may be worth considering making a change in the validation for
this field to allow for decimals.
If this project had access to more flexible and dynamic software as well as the funds to hire competent
developers and programmers, many other changes would have been considered. For instance, it would
be useful to be able to integrate the thesaurus and the name authority file into the system to allow for
automatic input validation. It would also be beneficial to have more leverage over design of the user
interface, especially regarding the search form.
Moore/ TXWI-A/pg.13
Appendix A. Metadata elements and semantics
No. Element name Semantics
1 Title The work's proper name, as given on the title page
2 Author The creator of the work
3 Type The kind of work that is represented; such as field guide, handbook, atlas,
etc.
4 Subject Topic or topics covered by the work
5 Content Difficulty Level of difficulty of the work's subject matter: basic, intermediate, or
advanced
6 Illustrations Images printed in and as a part of the work
7 Supplemental
Material
Materials that are included with the work but are not bound with the volume
8 Related Activity Official camp program or activity that is related to the work in a significant
way
9 Physical Dimensions Measurements, in inches, of the work's length, width, and depth
10 Publisher The entity responsible for the printing, binding, and distribution of the work
11 ISBN The International Standard Book Number
12 Classification The call number denoting the item’s physical location in the collection
Moore/ TXWI-A/pg.14
Appendix B. Record structure and specifications
1. Record structure specifications
No. Field name Field type Indexing Entry validation Content
validation
1 RecordID Autonumber Term None None
2 RecordDate Autodate Term None None
3 Author Text Term, Word Required None
4 Title Text Term, Word Required, Single None
5 ISBN Text Word Required, Single None
6 Subject Text Term, Word Required None
7 Type Text Term, Word Single List box
8 Related Activity Text Term, Word Required List box
9 Content Difficulty Text Word Required, Single List box
10 Supplements Text Term, Word None List box
11 Illustrations Text Term, Word None List box
12 Publisher Text Term, Word Single None
13 Physical Dimensions Text Word Required, Single Mask
14 Classification Text Word Required, Single None
2. Textbase structure
Textbase: C:Usersjason w mooreDocumentsSPRING 2012 5200 DB FILESjwm1
Created: 2/23/2012 2:43:50 AM
Modified: 2/23/2012 2:43:50 AM
Field Summary:
1. RecordID: Automatic Number(next avail=1, increm=1), Term
2. RecordDate: Automatic Date(Both Date and Time,When Created), Term
3. Author: Text, Term & Word
Validation: required
4. Title: Text, Term & Word
Validation: required, single-only
5. ISBN: Text, Word
Validation: required, single-only
6. Subject: Text, Term & Word
Validation: required
7. Type: Text, Term & Word
Validation: required, valid-list
8. Related Activity: Text, Term & Word
Validation: required, valid-list
9. Content Difficulty: Text, Word
Validation: required, single-only, valid-list
10. Supplements: Text, Term & Word
Validation: valid-list
11. Illustrations: Text, Term & Word
Validation: valid-list
12. Publisher: Text, Term & Word
Validation: single-only
13. Physical Dimensions: Text, Word
Validation: required, single-only, mask ##X##X##
14. Classification: Text, Word
Validation: required, single-only
Moore/ TXWI-A/pg.15
Appendix C. Record content and input rules
Field # 1
Field Name: RecordID
Semantics: Unique identifying number for each record
Chief Source of Information: System
Input Rules: None
Field # 2
Field Name: RecordDate
Semantics: Timestamp of the date of record creation
Chief Source of Information: System
Input Rules: None
Field # 3
Field Name: Author
Semantics: Creator of the work
Chief Source of Information: Title page of the book
Input Rules: The author's name should be input in the following format: LastName, FirstName,
MiddleInitial. If a text has multiple authors, only include the first one listed.
Example: Kjellstron, Bjorn
Field # 4
Field Name: Title
Semantics: The proper name associated with the work
Chief Source of Information: Title page of the book
Input Rules: Use capitalization for all words in the title besides articles. Do not include leading
articles in the title field. Subtitles should follow a colon and use the same capitalization rules.
Example: Be expert with map and compass
Field # 5
Field Name: ISBN
Semantics: International Standard Book Number
Chief Source of Information: Copyright page of book
Input Rules: This field is always either a 10 or 13 digit number
Example: 1446544133 or 978-1446544136
Field # 6
Field Name: Subject
Semantics: Topic or Topics covered by the work
Chief Source of Information: The content of the book
Input Rules: First letter of each subject term should be capitalized. There is no limit to the amount
of subject terms allowed in a record. Refer to the thesaurus in Appendix D for the list of
authorized terms.
Example: Orienteering
Field # 7
Field Name: Type
Semantics: The type of work
Chief Source of Information: The content of the book
Input Rules: Must be selected from the controlled vocabulary
Example: Handbook
Field # 8
Moore/ TXWI-A/pg.16
Field Name: Related Activity
Semantics: Corresponding camp program or activity
Chief Source of Information: The content of the book
Input Rules: Must be selected from the controlled vocabulary
Example: Orienteering Classes
Field # 9
Field Name: Content Difficulty
Semantics: Level of difficulty of the work's subject matter
Chief Source of Information: The content of the book
Input Rules: Must be selected from the controlled vocabulary
Example: Intermediate
Field # 10
Field Name: Supplements
Semantics: Materials that are included with the work but are not bound with the volume
Chief Source of Information: The container
Input Rules: Must be selected from the controlled vocabulary
Example: Map, Compass
Field # 11
Field Name: Illustrations
Semantics: Images printed in, or as a part of, the work
Chief Source of Information: The content of the book
Input Rules: Must be selected from the controlled vocabulary
Example: Diagrams
Field # 12
Field Name: Publisher
Semantics: The entity responsible for the printing, binding, and distribution of the work
Chief Source of Information: The copyright page of the book
Input Rules: Capitalize the publisher’s name. Do not include corporate marks or geographical
information.
Example: American Orienteering Service
Field # 13
Field Name: Physical Dimensions
Semantics: Measurements, in inches, of the work's length, width, and depth
Chief Source of Information: The container
Input Rules: Must be input in the following format: inchesXinchesXinches
Example: 3X7X1
Field # 14
Field Name: Classification
Semantics: Code for location of physical item in collection
Chief source of information: Multiple, refer to Appendix E
Input Rules: Refer to Appendix E
Example: ORI-KJE-BEE:2
Moore/ TXWI-A/pg.17
Appendix D. Sample thesaurus
Archery
BT Recreation
Backpacking
USE Hiking
Biology
BT Science
Boating
USE Canoeing
Botany
BT Science
Camping
BT Recreation
RT Knot Tying
Canoeing
BT Recreation
UF Boating
RT Knot Tying
Cooking
USE Food
Emergency Preparation
NT First Aid
RT Knot Tying
RT Safety
First Aid
BT Emergency Preparation
Food
UF Cooking
NT Recipes
Geography
BT Orienteering
Guns
USE Shooting
Hiking
BT Recreation
NT Trails
RT Knot Tying
UF Backpacking
History
NT Native Americans
NT Regional
Knot Tying
RT Canoeing
RT Camping
RT Hiking
RT Emergency Preparation
RT Survival
Native Americans
BT History
Orienteering
UF Orienteering
RT Map and Compass
BT Geography
Orientation
USE Orienteering
Map and Compass
RT Orientation
Recreation
NT Archery
NT Canoeing
NT Hiking
NT Shooting
Recipes
BT Food
Regional
BT History
Safety
RT Emergency Preparation
Science
NT Botany
NT Biology
Shooting
BT Recreation
UF Guns
Survival
RT Wilderness
RT Knot Tying
Trails
BT Hiking
Wilderness
RT Survival
Key:
BT = Broader Term
NT = Narrower Term
RT = Related Term
UF = Use For
Moore/ TXWI-A/pg.18
Appendix E. Classification scheme
1. Scheme
Related Activity Author Title
Emergency Preparation Classes - EME See Notation Rules See Notation Rules
History and Culture Classes - HIS
Orienteering Classes - ORI
Recreational Programs - REC
2. Notation rules
Facet name: Related Activity
Chief source of information: Taken from the Related Activity field in the bibliographic record. This field
is at the discretion of the cataloger and is based on the most prevalent subject terms for the title.
Notation rules: Abbreviated form of the activity’s name. See the Scheme table above.
Facet name: Author
Chief source of information: The title page of the book provides the author’s name.
Notation rules: Use the first three letters of the author’s last name.
Facet name: Title
Chief source of information: The title page, front cover, or copyright page of the work provides the title.
Notation rules: Use the first three letters of the title excluding common stop-words like “the,” “and,” etc.
3. Rule for unique number
The unique number is taken from the auto-numbered RecordID field in the bibliographic record.
4. Example
Title: Be Expert with Map and Compass
Author: Bjorn Kjellstrom
RecordID: 2
Related Activity: Orienteering Classes
Classification: ORI-KJE-BEE:2
Moore/ TXWI-A/pg.19
Appendix F. Name authority file
1. Record structure specifications
No. Field name Field type Indexing Entry validation
1 RecordID Autonumber Term --
2 RecordDate Autodate Term --
3 AuthorizedName text Term & Word Required, Single
4 VariantNames text Term & Word --
5 SourcesUsed text Term & Word --
2. Textbase structure (View Inmagic Tutorial for what goes here)
Textbase: C:Usersjason w mooreDocumentsNameAutho
Created: 5/2/2012 10:23:43 PM
Modified: 5/2/2012 10:23:43 PM
Field Summary:
1. RecordID: Automatic Number(next avail=6, increm=1), Term
2. RecordDate: Automatic Date(Both Date and Time,When Created), Term
3. AuthorizedName: Text, Term & Word
Validation: required, single-only
4. VariantNames: Text, Term & Word
5. SourcesUsed: Text, Term & Word
Log file enabled, showing 'RecordID'
Leading articles: a an the
Stop words: a an and by for from in of the to
XML Match Fields:
1. RecordID
Textbase Defaults:
Default indexing mode: SHARED IMMEDIATE
Moore/ TXWI-A/pg.20
Default sort order: <none>
Textbase passwords:
Master password = ''
0 Access passwords:
No Silent password
3. Record content and input rules
Field #. Field name: 3. AuthorizedName
Semantics: The only form of an author's name authorized to be used in the system.
Input rules: Use name that is most commonly cited. If it can be verified, use most recent form of
name. Do not use pseudonyms or nicknames (Example: W.H. “Chip” Gross) Enter these forms of
an author's name in the VariantNames Field. If an author's name has changed, use most recent
name and place any previous forms of the name in the VariantNames field. Enter names with
normal casing. Do not enter in all lowercase or all uppercase characters. Enter names in inverted
order (Last name, First name Middle Initial.) Do not use titles. Credentials may be used if placed at
the end of the name as it is entered.
Example: Tiller, Veronica E. Velarde
Field #. Field name: 4. VariantNames
Semantics: All known variant forms of an author's name or alternative names used by the author
in publication.
Input rules: Variants can include: Alternate order (normal order as opposed to inverted order),
Abbreviated forms of names, alternate spellings, pseudonyms, nicknames. Enter with same
spelling as source. Use normal casing, not all lowercase or uppercase. Enter both orders for every
name. Press F7 to create a new entry.
Example: Veronica Tiller
Field #. Field name: 5. SourcesUsed
Semantics: Resource consulted to verify authorized name.
Input rules: Use full title of resource, a comma, and year of access.
Example: Library of Congress Name Authority File, 2012
4. Sample records
RecordID 1
RecordDate 5/2/2012 22:47:30
AuthorizedName Tiller, Veronica E. Velarde
VariantNames Velarde, Veronica E.
; Tiller, Veronica
Moore/ TXWI-A/pg.21
; Veronica Tiller
; Velarde, Veronica
; Veronica Velarde
SourcesUsed Library of Congress Name Authority File, 2012
$
RecordID 2
RecordDate 5/2/2012 22:49:39
AuthorizedName Kjellstrom, Bjorn
VariantNames Kjellstrom, Gosta Ambjorn
; Bjorn Kjellstrom
; Gosta Ambjorn Kjellstrom
SourcesUsed Library of Congress Name Authority File, 2012
$
RecordID 3
RecordDate 5/2/2012 23:09:44
AuthorizedName Dalrymple, Byron
VariantNames Byron William Dalrymple
; Byron W. Dalrymple
; Dalrymple, Byron W.
; Dalrymple, Byron William
SourcesUsed Library of Congress Name Authority File, 2012
$
RecordID 4
RecordDate 5/2/2012 23:15:51
AuthorizedName Gross, W. H.
VariantNames Gross, Chip
Moore/ TXWI-A/pg.22
; Chip Gross
; Gross, Warren
; Warren Gross
; W.H. "Chip" Gross
; Warren H. Gross
; Gross, Warren H.
SourcesUsed Library of Congress Name Authority File, 2012
$
RecordID 5
RecordDate 5/2/2012 23:31:18
AuthorizedName Grubbs, Bruce
VariantNames Bruce Grubbs
; Broce O. Grubbs
; Grubbs, Bruce O.
SourcesUsed Library of Congress Name Authority File, 2012
$
Moore/ TXWI-A/pg.23
Appendix G. Sample records
RecordID 1
RecordDate 4/6/2012 1:32:39
Author Hall, Alan
Title Wild Food Trail Guide
ISBN 1439210691
Subject Biology
; Botany
; Camping
; Emergency Preparation
; Food
; Hiking
; Recipes
; Recreation
; Safety
; Science
; Survival
; Wilderness
Type Field Guide
'Related Activity' Emergency Preperation Classes
'Content Difficulty' Advanced
Illustrations B&W Drawings
; Diagrams
Publisher Holt Rinehart Winston
'Physical Dimensions' 06X03X01
Moore/ TXWI-A/pg.24
Classification EME-HAL-WIL:1
$
RecordID 2
RecordDate 4/6/2012 1:38:07
Author Kjellstrom, Bjorn
Title Be Expert with Map and Compass
ISBN 1446544133
Subject Camping
; Emergency Preparation
; Hiking
; Orienteering
; Map and Compass
; Recreation
; Safety
; Survival
; Wilderness
Type Handbook
'Related Activity' Orienteering Classes
'Content Difficulty' Basic
Supplements Maps
; Instruments
Illustrations B&W Drawings
; Diagrams
Publisher American Orienteering Service
'Physical Dimensions' 05X04X01
Moore/ TXWI-A/pg.25
Classification ORI-KJE-BEE:2
$
RecordID 3
RecordDate 4/6/2012 1:43:19
Author Dalrymple, Byron
Title Survival in the Outdoors
ISBN 0525212906
Subject Biology
; Botany
; Emergency Preparation
; Food
; Hiking
; Orienteering
; Map and Compass
; Recreation
; Safety
; Science
; Survival
; Wilderness
Type General Reference
'Related Activity' Emergency Preperation Classes
; Orienteering Classes
'Content Difficulty' Advanced
Illustrations B&W Drawings
; Diagrams
Moore/ TXWI-A/pg.26
Publisher Outdoor Life
'Physical Dimensions' 07X05X01
Classification EME-DAL-SUR:3
$
RecordID 4
RecordDate 4/6/2012 1:48:16
Author Gross, W.H.
Title Young Beginner's Guide to Shooting and Archery: Tips for Gun and
Bow
ISBN 15823409X
Subject Archery
; Emergency Preparation
; Recreaton
; Safety
; Shooting
; Survival
Type Handbook
'Related Activity' Recreation Programs
'Content Difficulty' Basic
Illustrations Color Photographs
; Diagrams
Publisher Creative Publishing International
'Physical Dimensions' 08X06X01
Classification REC-GRO-YOU:4
$
RecordID 5
Moore/ TXWI-A/pg.27
RecordDate 4/6/2012 1:53:24
Author Grubbs, Bruce
Title Desert Hiking Tips: Expert Advice on Desert Hiking and Driving
ISBN 9781560448181
Subject Emergency Preparation
; Geography
; Hiking
; Orienteering
; Map and Compass
; Recreation
; Safety
; Survival
; Trails
; Wilderness
Type General Reference
'Related Activity' Recreation Programs
'Content Difficulty' Intermediate
Publisher Falcon
'Physical Dimensions' 05X03X01
Classification REC-GRU-DES:5
$
RecordID 6
RecordDate 4/6/2012 1:57:18
Author Murphy, Lawrence
Title Philmont: A History of New Mexico's Cimarron Country
Moore/ TXWI-A/pg.28
ISBN 0826302440
Subject Biology
; Botany
; History
; Regional
; Science
Type General Reference
'Related Activity' History and Culture Classes
'Content Difficulty' Intermediate
Publisher University of New Mexico
'Physical Dimensions' 08X05X01
Classification HIS-MUR-PHI:6
$
RecordID 7
RecordDate 4/6/2012 2:03:54
Author DeLorme
Title New Mexico Atlass & Gazetteer: Detailed Topographic Maps
ISBN B000UFALQS
Subject Camping
; Canoeing
; Emergency Preparation
; Geography
; Hiking
; Orienteering
; Map and Compass
Moore/ TXWI-A/pg.29
; Recreation
; Survival
; Trails
; Wilderness
Type Atlas
'Related Activity' Orienteering Classes
'Content Difficulty' Advanced
Publisher DeLorne
'Physical Dimensions' 11X15X01
Classification ORI-DEL-NEW:7
$
RecordID 8
RecordDate 4/6/2012 2:17:05
Author Foster, Steven
Title Field Guide to Venomous Animals and Poisonous Plants
ISBN 039593608X
Subject Biology
; Botany
; Camping
; Emergency Preparation
; Hiking
; Safety
; Science
; Survival
; Recreation
Moore/ TXWI-A/pg.30
; Trails
; Wilderness
Type Field Guide
'Related Activity' Emergency Preperation Classes
'Content Difficulty' Intermediate
Illustrations Color Photographs
; Diagrams
Publisher Houghton Mifflin Harcourt
'Physical Dimensions' 07X04X01
Classification EME-FOS-FIE:8
$
RecordID 9
RecordDate 4/6/2012 2:20:19
Author Velarde, Veronica
Title Jicarilla Apache Tribe: A History
ISBN 1885931034
Subject History
; Native Americans
; Regional
Type General Reference
'Related Activity' History and Culture Classes
'Content Difficulty' Intermediate
Publisher Bow Arrow Publishing
'Physical Dimensions' 09X06X01
Classification HIS-VEL-JIC:9
Moore/ TXWI-A/pg.31
$
RecordID 10
RecordDate 4/6/2012 2:45:51
Author Budworth, Geoffrey
Title What Knot?
ISBN 0785822232
Subject Camping
; Canoeing
; Emergency Preparation
; First Aid
; Hiking
; Knot Tying
; Recreation
; Safety
; Survival
; Wilderness
Type General Reference
'Related Activity' Emergency Preperation Classes
'Content Difficulty' Intermediate
Illustrations Color Photographs
; Diagrams
Publisher Chartwell Books
'Physical Dimensions' 08X09X01
Classification EME-BUD-WHA:10
$
Moore/ TXWI-A/pg.32

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Rockymountain Wilderness Survival Library: Information Organization Project

  • 1. Jason Moore Spring 2012 SLIS 5200 TXWI-A Draft 4 Rockymountain Wilderness Survival Library: Information Organization System 1. Project description 1.1. Collection and information objects This collection, the Rockymountain Wilderness Survival Library, is housed in the Philmont Training Center at the Philmont Scout Ranch in Cimarron, New Mexico. The collection consists of 1200 non-fiction books of the following types: general wilderness survival guides, field guides, regional historical accounts, handbooks, and atlases. The subject coverage in this collection is broad and includes, but is not limited to, Northern New Mexican geography, Native American history and culture, regional plant and animal identification, orienteering, cooking and food preparation, outdoor sporting, hiking, and camping. This collection is used as a supplement to official Boy Scouts of America publications for use by troop leaders and camp counselors. For this reason, items are borrowed primarily in relation to official camp programs and activities. Materials are purchased through limited grant funds and collection growth relies solely on donations from Boy Scouts of America members and alumni. 1.2. Users' demographics and knowledge This collection is strictly limited to use by visiting Boy Scout troop leaders and Philmont camp counselors. These two user groups can be considered together demographically as consisting primarily of educated middle-class males of generally high socio-economic status, ranging between eighteen and forty-five years of age. Most of these users should have similar cultural backgrounds and can be considered to be comfortable with a moderately complex information retrieval system. In order to best understand the various decisions that factor into the way in which this system is designed, the users’ level of knowledge of the four following types should be considered: general, domain, system, and information seeking. These knowledge types represent what users bring along with them before their interaction what a system and must be recognized and accounted for in a system's design in order to accomplish the best possible user experience. General knowledge is defined as knowledge related to a user’s intellectual capabilities, their life experiences, and their attitudes and inclinations. Users of this system can be considered to have a high level of general knowledge because of their relatively strong educational backgrounds as well as their generally high socio-economic status. Domain knowledge can be defined as the users’ over-all level of knowledge of the subject material of the collection. This system’s users can be considered to possess a high level of domain knowledge related to the subjects covered by this collection. Since all users of this collection serve in a roll of general authority and expertise, their level of understanding of these subject areas should be well above novice. System knowledge can be defined as a broad understanding of the structures, architectures, and technical aspects information systems. Users of this system have a mostly moderate level of knowledge in this area. A large majority of them are comfortable with high-level computing tasks such as word processing, general internet use, as well as navigation and configuration of an operating system’s basic graphical user interface. There are some users with a lower-than-moderate understanding of systems, but it can be safely assumed that these
  • 2. users are capable of receiving assistance from more technically proficient colleagues. Information seeking knowledge can be defined as a user’s ability to search for, retrieve, and use information. Most users of this system have a low to moderate level of information seeking knowledge. While many of these users are familiar with searching for information online, only a small sub section of them have any experience with concepts such as Boolean operators, regular expressions, or classification systems. Because of these factors, a relatively simple system that relies heavily on the user's domain knowledge is most appropriate. 1.3. Users' problems and questions When interacting with the system, users look for material that is related to specific activities and programs that take place at the camp but are not sufficiently covered by material in official Boy Scouts of America publications. Because of this, many of the questions that users have are subject oriented, but users often request items from specific publishers and authors, especially in the case of field guides and historical texts. A random sampling of questions asked by users of this system is as follows: User question 1: I am looking for a couple of books on general orienteering skills, preferably illustrated and including supplemental materials such as a map and possibly a protractor. I would like to use them in order to prepare for a map and compass activity with my scouts. Can you help me find some that I can check out? Object attributes: Subject, Type, Illustrations, Supplemental Materials, Related Activity Desired precision: High Desired recall: Moderate User question 2: I was at a meeting the other day and I heard someone mention some books about the history of Native Americans in this region, I think I heard the name Veronica Tiller mentioned as an author, I think one of them was called Tiller’s Guide to Indian Country. I’d like to find some other books by her, but if you don’t have any, I’d like to check out a few books on that subject anyway. Object attributes: Author, Title Subject, Type Desired precision: High Desired recall: Moderate User question 3: I’m looking for four or five field guides on poisonous plants and animals from this area. We’re planning a hike and I need something a little more specific than what is included in my Boy Scout Manual and relatively easy for the youngsters to understand. I’ve heard that Peterson Field Guides are really great. It would help if they were illustrated and small enough to carry on the trail. Object attributes: Subject, Type, Content Difficulty, Publisher, Dimensions, Related Activity, Illustrations Desired precision: Moderate Desired recall: High User question 4: I need to check out a handbook on basic shooting and archery skills. It’s for the beginner’s shooting and archery program, so I need it to be pretty basic. I’d like it to include pictures as well. Object attributes: Subject, Type, Content Difficulty, Related Activity, Illustrations Desired precision: Moderate Desired recall: Low As these questions suggest, attributes that are important to the users of this collection and that should be included in the system records are as follows: author, title, publisher, subject, type, content difficulty, illustrations, related activity, supplemental materials, and physical dimensions. It will be necessary to include the ISBN of every title so that lost materials can be more easily replace in the event that funding becomes available.
  • 3. 2. Representation of information objects 2.1. Entity level Each record-- or collection of fields taken from metadata elements-- in a database represents one entity, or part, of the collection. The totality of these records, when viewed together, is a representation of the collection as a whole. For this to occur adequately, it is important to first identify the entity level, or the portion of the collection of which a single record makes a description. This level of representation creates a relationship between the structure of the system and the information objects of which it is composed that can be standardized across the entire collection. Declaring what constitutes the entity level of a collection determines what each record represents. In the case of this collection, each record describes a single book. Since users never have a reason to specifically request any entity below this level-- such as a single chapter, or a single page-- it is appropriate to set the baseline of what constitutes an entity in the collection at the level of an individual bound monograph. 2.2. Metadata elements and semantics Each of the eleven attributes listed in section 1.3 translates to a single metadata element used to provide descriptions of the objects that are effective and useful to the user. The Title and Author of each book are included as elements due to their being the most easily identifiable attributes that are nearly unique to a specific work. Also included are the Subject and the Type of work represented by the objects which give insight into both their structure and intellectual content. Elements like Content Difficulty and Related Activity provide a connection between specific programs and activities at the camp and the intellectual content of the book. Other elements, such as Illustrations and Supplemental Materials, help to identify a work based on its potential use. Publisher, ISBN, and Classification are also included as elements, both for internal purposes, as well as for their potential to be used by patrons. For a detailed list of these metadata elements and semantics, see Appendix A. Beyond the task of simply providing a description of the objects that make up the collection, these metadata elements should support the four essential user tasks, or activities that are necessary for a user to perform when attempting to access an item from the collection: finding, identifying, selecting, and obtaining. Finding refers to generating results that respond to the query entered by a user. This task is potentially supported by any searchable field that can be applied to multiple items, but more often is supported by content-descriptive elements such as Subject and Type. This is because most users approach the collection with some idea of what type of content they are looking for. Identifying refers to the process of determining whether or not the objects described by the records are the same as the ones sought out by the user. This task is supported by the more unique elements such as Title, Author, and potentially, ISBN since they are less likely to be repeated elsewhere in the collection. Selecting refers to isolating specific results that respond to the user's particular information needs. This task is supported by content-related elements that are more specific than subject, such as Content Difficulty and Related Activity. This is because most of the users of this system are looking for items with relation to a specific program at the camp or that are at a certain difficulty level. Obtaining refers to the process of actually locating the physical object to be utilized by the patron. This task is mainly supported by the Classification element. 2.3. Record structure and specifications Since each of the elements represented in the metadata scheme can easily translate into exactly one field, the only additional fields in the record structure are RecordID, RecordDate, and Classification (See Appendix B) This amounts to a total of fourteen fields in the record structure for this database. There are specific database management reasons for including these additional fields. The RecordID field serves as
  • 4. the primary key for the database and functions as a way to uniquely identify each record in the system. This field has no use for the end user and instead supports database management work by allowing a cataloger or system administrator to pull up individual records by executing a simple query. The RecordDate field serves a similar purpose in that it is mostly administrative in nature. This field places a timestamp on each record which provides a context for catalogers and system administrators pertaining to when a record was created. This can support a number of administrative functions, from statistical reporting to quality control. The Classification field allows the system to provide a code for the book’s physical location in the collection. Technical specifications for the system are what controls how data is entered into the database as well as how it is organized and stored. There are four types of technical specifications for each field in the database record structure. These specifications are: Field Type, Indexing, Entry Validation, and Content Validation. The Field Type specification determines what kind of data is stored by the field. Every field, other than RecordID and RecordDate, is a text field that stores data as text. This means that the data entered into these fields is stored as text that has no numerical value. The RecordID field is of the field type “autonumber.” This field type is stored as an integer value that automatically advances as each new record is added to the system. The RecordDate field is of the field type “autodate” which stores a date value that retrieves the current date from the user’s system upon creation of a record. The Indexing specification determines the way in which each field is searched in the database. Indexing the fields allows the database’s search engine to determine what constitutes a direct match to a user’s query. The two types of indexing available for fields in this database are Word and Term indexing. Word indexing allows for each word in an input field to be indexed separately so that when a user performs a query, the words are considered on an individual basis, without being contextually related to the rest of the data stored in the field. Term indexing indexes each full input value for a field. When this is done, full input values—such as a single subject term that may be composed of multiple words-- must be matched exactly by a query in order to be returned as a result. The fields: Author, Title, Subject, Type, Related Activity, Supplements, Illustrations and Publisher, are indexed using both Term and Word indexing specifications. This is due to the type of information contained in the field and how it is input by catalogers. Each input value for these fields has the potential to contain more than one word and need to be found through non-specific querying on occasion. The remaining fields: RecordID, RecordDate, ISBN, Content Difficulty, and Physical Descriptions, are indexed using only the Word indexing specification. This is because these fields will always only contain a single unit of information rather than a string of words. Because of this, there is only one way for a user to search these fields. The Entry Validation specification determines the amount of content a cataloger must enter into a field and whether the value of the input is required to be unique to a single record. There are three possible states for this specification that can all be used simultaneously: Required, Single, and Unique. The Required state of entry validation necessitates that the field must have a value in order for the database record to be saved. This state ensures that important identifying fields such as Author, Title, Subject, and ISBN are always included in every record. It also forces the cataloger to provide information that is important to a majority of the collection's patrons such as Related Activity, Content Difficulty, and Physical Dimensions. The Single state of entry validation limits a field's ability to contain multiple values. This entry validation is used to ensure that a field that can have only one possible value does not contain multiple ones, which can be misleading to the user. Fields that require this validation are Title, ISBN, Type, Content Difficulty, Publisher, and Physical Dimensions. The third state of entry validation is Unique. This state makes it a requirement that no two records have the same value for the corresponding field. The only fields in this system that use this form of validation are RecordID and ISBN. These two fields are required to contain unique values for each record since they are referring to discrete objects. The RecordID field is the only place where the record itself is identified as unique in the database, and the ISBN number is the only piece of metadata that specifies a distinct book from the collection, since it is conceivably possible that two books can share the same title. The only fields in this database that do not
  • 5. require any form of entry validation are Supplements and Illustrations, since not every title will have the attributes described by these fields. The Content Validation specification allows input values to be checked against either a specified format or a list of predefined values-- rejecting any input that does not meet the specification. The former is known as a mask. It is used to fit data into a strictly defined format. It is applied to fields that require values to be a certain length or to be delimited in a specific way with specific characters. The only field in this database that uses the mask form of content validation is Physical Dimensions. This field is required to display the object's dimensions in a specific format, the mask for which is ##X##X##. There are several fields in this database that utilize controlled vocabularies that are defined by validation lists. These fields are Type, Related Activity, Content Difficulty, Supplements and Illustrations. These fields are able to be governed by controlled vocabularies due to the finite amount of values that can be accepted as input. For a detailed list of specifications, see Appendix B. 2.4. Record content and input rules The content of all fields is governed, to a certain extent, by input rules. These rules determine what is an acceptable way for the cataloger to input a record. The only fields in this database that are not governed by input rules are RecordID, RecordDate, Title, Subject and Publisher. Other than RecordID and RecordDate, two fields with automated input, these fields vary too much to be restricted by rules that do not allow for these differences. The rest of the fields are governed by rules in order to provide the user with the most coherent experience possible. For fields that only have a small number of available options, it is important to establish a controlled vocabulary in order to create a one to one connection when the user executes a query. The controlled vocabulary is established by creating a list of possible input values. If a user enters a value that is not on the list, the record cannot be saved in the system. Finding a chief source of information for each field is important because it ensures that the cataloger is not working in a void. The creation and maintenance of records is far more efficient when the cataloger can easily locate the necessary data when handling the object. The majority of fields in this database are sourced from the actual content of the book. This is somewhat problematic in a few cases where the value of a field must be determined using the cataloger's discretion and interpretation of the material. This is acceptable though due to the fact that all catalogers working on this system are required to have a high level of domain knowledge and some level of experience with the specific materials being cataloged. The catalogers of this particular questions are already staff members at the park and have more than a passing familiarity with the content of the potentially problematic fields. For a detailed list of input rules by field number, see Appendix C. 3. Access and authority control Due to the variant nature of many metadata elements, it is necessary to have some governance over the data input and searching of a database in order to achieve the highest level of collocation and recall. Establishing this governance is known as authority control. Authority control allows for all of the known variations of subject terms, author names and titles to be recognized as related to agreed-upon standard versions of the terms. There are two primary forms of authority control that come in to use in information systems: name authority control, and subject authority control. Name authority control is the form of authority work that deals specifically with the names of people and organizations. This usually encompasses authors, publishers, performers, artists and other figures involved in the creation of a work. Because these names are often referred to by many variant forms— abbreviations, initials, pseudonyms, etc. — a standardized name for each entity must be established. This standardized version is referred to as the authorized name. Authorized names are stored in a separate
  • 6. database, known as an authority file, which catalogers can consult in order to determine the proper name to place in the bibliographic record for a work. Within the authority file, authorized names are stored in records that contain a field for all known variant forms of the name. The bibliographic record is then linked to the authority record so that any author search carried out by an end user will automatically cross reference variant names in order to assure all relevant records are recalled. Subject authority control is the form of authority work that ensures that subject metadata contained in a database is collocated through the use of validation lists and subject authority files, or thesauri, which are structured syndetically—meaning that terms are cross-referenced to show their semantic relationships. This allows related terminology to be grouped together in a way that recognizes equivalency, hierarchy, and association. A thesaurus is used in this system to govern the input for the Subject field since it is more complex and has a higher probability to contain complicated semantic relationships than any other field. When subject authority control is used properly, the end user should be able to more easily recall relevant records without having previous knowledge of preferred terminology or their search term’s placement in a hierarchy. 4. Representation of information content 4.1. Subject access Metadata elements that are not related to the physical description of an information object but instead describe its intellectual content are known as subject representations. Since most end users are looking for materials based on the information they contain, subject is one of the most important access points for searching the collection. This is why it is necessary that subject access be handled well through authority control so that the end user does not have to use a process of trial and error when searching by subject before finding any relevant content. Fields that provide subject access in this system are Subject, Type, Related Activity, and Content Difficulty. There are several forms of subject authority control, a few of which are briefly mentioned in section three of this document. The most prevalent of these are controlled vocabularies, subject headings and terms, and classification. A controlled vocabulary assists in subject authority control in much the same way as a name authority file does in name authority control. It attempts to determine, from a wealth of variants, an authorized form of a subject term. This is achieved when the controlled vocabulary for a field is created with the domain, and the uses’ knowledge of it, under consideration. The system for this collection contains two systems for implementing controlled vocabularies for fields. As mentioned elsewhere in this document, one of these is a simple input validation list that forces catalogers to choose from a list of authorized terms rather than using natural language. This is implemented in a variety of subject fields. The other system is the thesaurus which is used to establish relationships between terms and their variants as well as synonyms and associated terms. Subject headings are also used to implement subject authority control. Subject headings are maintained in a subject authority file known as a subject headings list. These headings represent a broad domain that can include many narrower subject areas. For example, in this database, the subject heading “Recreation” includes the narrower subjects of “boating,” “archery,” “fishing,” and so on. The subject heading file, much like a thesaurus, will establish these relationships while defining the narrower terms as preferred rather than “recreation,” since that is included in the Related Activity field. Classification schemes are also used to promote collocation by physically organizing information objects by their subject metadata. This facilitates the actual retrieval of the object from the stacks by an end user who has identified it as a satisfactory response to their query. This is achieved by identifying a number of
  • 7. facets that are abbreviated and placed together to create a code that determines a material’s placement on a shelf. All of these models are achieved though subject analysis which is the act of analyzing the content of information objects in order to determine its concern. Subject analysis is performed through familiarization with content, extraction of terminology directly from the content, and translation of the extracted terms into terms that are validated by the controlled vocabulary and then utilizing input rules to ensure correct spelling , punctuation, format, etc. 4.2. Thesaurus structure A thesaurus is used for authority control on the Subject field in this system since it is not regulated by a validation list like the other content-derived fields like Type and Related Activity. This is because many of the subject terms used in this system are derived from natural language and the amount of subjects is too vast to be regulated by a simple list. The thesaurus is also necessary because the possible relationships between the subject terms are far more complex than those in other fields. The controlled vocabulary created by the thesaurus is a list of terms that are authorized for input with their relationship to terms that are semantically related to them and can be used as search terms by an end user. The related terms are not authorized for input but are still recognized as valid by the search engine through cross-referencing the thesaurus. This is achieved through the syndetic structure of the thesaurus where the semantic relationships between authorized and non-authorized terms are established. Three semantic relationships are recognized by the thesaurus: equivalency, hierarchy, and association. A non-authorized term is equivalent to an authorized term when they are synonyms or homonyms, or equal in meaning. Equivalency is expressed in the thesaurus with the statement “USE FOR.” For example, the authorized term “Recreation” should be used in place of the non-authorized term “Sports” since sport engaged in at the camp are more often referred to simply as recreational activities. A non-authorized term has a hierarchical relationship to an authorized term when it is either a domain of which the authorized term is a part or if it is part of a subdomain of an authorized term. For instance the term non-authorized term “Boating” is a broader term than the authorized term “Canoeing.” This is because canoeing is the only specific type of boating activity that is engaged in at the camp. The term “Boating” in this example would be notated in the thesaurus with BT for broader term in that it is a broader term than “Canoeing.” If the relationship were reversed, the term would be notated with NT for narrower term. Two authorized terms can be related as well in a way that is neither synonymous nor hierarchical. This is an associative relationship. These terms share some sort of characteristics but cannot be considered to mean exactly the same thing. A good example of an associative relationship between terms in this system is the two authorized terms “Safety” and “Emergency Preparation.” These terms clearly do not mean the same thing but are related in that they share many qualities. The thesaurus states that these two terms are related with the reciprocal RT or related term. The domain of the thesaurus, or what it covers, is the different wilderness survival related areas that are covered by the books in the collection such as camping, or botany. Since there are no specific limitations to these subjects, the scope is the same as the domain. The exhuastivity of the thesaurus, or how many different subject terms are provided, is low in that it only summarizes the main topics of each book rather than all sub-topics as well as topics of individual sub-units of each work. This is because users search the system looking for titles that cover mostly individual subjects rather than broad arrays of sub-topics. Use of the thesaurus allows for higher precision in subject searching as well as the possibility for higher recall.
  • 8. 4.3. Classification scheme Classification of physical materials allows for them to be grouped together on the shelf in such a way that maximizes collocation of the aspects of the material that are most important for browsing by users of a collection. If the materials in the collection are classified well, they will be placed in a way that will allow a user to discover more relevant material upon approaching the shelf to retrieve a specific item. It also allows the user to find the specific item within the collection rather than having to search through an unorganized array of items. This makes classification perhaps the single most important part of the organization system being implemented. There are two different types of classification schemes: hierarchical and faceted. Hierarchical schemes place materials in categories and sub-categories based on their subject material. These schemes, most predominant of which is the Library of Congress Classification scheme and the Dewey Decimal System, are best suited for large collections with a complex array of hierarchical subjects such as Chemistry which is a sub-category of Science. This would be represented in the classification scheme where the first part of the code would represent the highest hierarchical level, Science, followed by a portion that would represent the sub-category, Chemistry. The other type of scheme, faceted, uses portions of the code to determine specific aspects of the bibliographic metadata for the object that is not is not hierarchical. A faceted classification scheme that includes chemistry would not place it under Science because, perhaps, it is a scheme for a much less complex collection that is dedicated to the domain of science. This would render the higher level of classification unnecessary. The classification scheme for this collection is a faceted one that includes facets for Related Activity, Author, and Title. This scheme is used because most users look for material that is related to an activity at the camp so it would make sense that all materials related to each activity should be grouped together on the shelf. Since each title has the potential to be related to more than one activity, the first activity listed is considered the primary activity and will be used for this facet. Beyond that, users are comfortable with books being arranged alphabetically by author, so that concept is retained in the scheme. For the third facet, each title is arranged alphabetically by title. This represents a relatively simple classification scheme that works for the users of this collection. The facets are derived by using codes that are created by following relatively simple rules, the extent of which are detailed in Appendix E. The first facet, related activity, is derived from the first listed term in the Related Activity field of the bibliographic record. The code is then created by taking the first three letters of the first word. The second facet is derived from the author’s name and is generally taken from the first three letters of their last name. The last facet is taken from the Title field in the bibliographic record and uses the first three letters of the title, unless the title begins with a number, which is omitted. The facets are separated by hyphens. A unique number is appended to the end of the classification code to maintain each specific item’s individual status within the collection. This number is taken from the RecordID field in the bibliographic record and is preceded in the code by a colon. The following example code is derived from the book Be Expert at Map and Compass. The primary related activity for this book is orienteering classes so the first facet of the code is ORI. The author’s last name is Kjellstrom so the second facet is KJE and the title is outlined above, so the third facet is BEE, the final code looks like this: ORI-KJE-BEE: 2. 5. Name authority control Name authority control is the process used to standardize names of individuals and organizations during the design of an information system. The need for name authority control arises out of the problem that many authors as well as organizations responsible for the creation of information objects do not always
  • 9. go by the same exact name. This is because these entities sometimes abbreviate their names, have the spelling of their names changed through translation and misspelling, use titles before or after their proper names, change the word order of their names, work under pseudonyms or completely change their names altogether. This problem results in many authors and organizations being represented by many variant names. Because of this, both technical and end users of information systems are faced with the difficult challenge of figuring out which name to use when searching the system or when inputting records. Without any standardization in place to help with this, the recall of a search for an author's or organization's name may have significantly low recall, especially if the user is looking for a name that has a many variations. Name authority control in this system is accomplished through the creation of a separate database, called a name authority file that contains a single record for each individual or organization under its control. Both the Author field and the Publisher field in the main database are under control of the name authority file. Many of the materials in this system are authored by people who use titles, people with foreign names that have undergone translation, and names that have been abbreviated. Many users of the system will already attempt to search for author names in the correct order of entry but this is not true for every user, so the name authority file must include variant orders for names as well. Much of the material in this collection is not current, with publication dates that are decades old. The publishers of much of the material are small organizations that may not currently be active and if active may not be using the same name as the one printed in the material itself. This is why the name authority file covers the many possible variant names of the organizations responsible for publishing the material in this collection. Each record in the name authority file contains five fields: RecordID, RecordDate, AuthorizedName, VariantNames, and SourcesUsed. RecordID and RecordDate, much like in the main database for the system, are included for administrative purposes. AuthorizedName establishes the only form of the name to be used in the main database for the corresponding field. This ensures that the name is fully standardized since no other form can be used when the technical user is inputing records. VariantNames includes a list of all known variations of the author's name. What constitutes an actual variation to be placed in the file is determined by the rules outlined in Appendix F. SourcesUsed provides documentation of all sources referred to when both determining the authorized name as well as collecting and adding variant names. End users of the system may reference the name authority file when an author search either returns insufficient results or inaccurate results, in order to determine if they are using a variant and unauthorized form of the author's name. If a search of the name authority file reveals that this is the case, the user can resubmit their search of the main database using the authorized form of the author's name. This increases recall in situations where a search returns little to no results due to the use of an unauthorized name while reducing recall in situations where a search returns too many or inaccurate results of authors whose authorized name in the system matches an unauthorized name of a different author. The same is true in rare instances when a user searches the system by publisher rather than author. 6. System evaluation and development 6.1. Performance test Performance testing occurred in an office environment under direct observation. A subject was selected who fit the profile of a typical user of this system. After selection, the subject was given a preliminary interview to collect his demographic information as well as his knowledge of and comfort with information retrieval systems and library environments. The subject is a former boy scout in his early thirties. He comes from an upper middle-class background and considers himself fairly comfortable with information
  • 10. systems and seeking behaviors. His level of general knowledge is high due to his cultural background as well as his extensive education. His domain knowledge level is high due to his history with boy scouts and other subject areas related to the collection and his system knowledge is slightly above average. The user was given a briefing on the history of the collection as well as provided with general information about the camp and its programs. He was also provided access to the system's thesaurus as well as its name authority file. Some slight explanation was needed concerning the use of these tools as well as a brief introduction to the mechanics of the system's search form. After this, the user was given a print-out including the four user identified in section1.3 of this document. After the user performed searches to find materials corresponding to the questions listed, a brief spoken interview was conducted in order to assess the effectiveness of the system. User question 1: I am looking for a couple of books on general orienteering skills, preferably illustrated and including supplemental materials such as a map and possibly a protractor. I would like to use them in order to prepare for a map and compass activity with my scouts. Can you help me find some that I can check out? Object attributes: Subject, Type, Illustrations, Supplemental Materials, Related Activity Desired precision: High Desired recall: Moderate Probable precision: High Probable recall: Low Query formulation (n): First attempt- Field: Subject, Input: Orienteering AND Field: Supplemental Materials, Input: Maps, Instruments; Second Attempt- Field: Related Activity, Input: Orienteering Classes Analysis of results: The first search performed by the user only returned one result due to the fact that only one book in the system provides the type of supplemental materials asked for in the question. This a result of there only being records for ten items in the system. Taking this into consideration, the user decided he would like to search for books that fit the other criteria. Since the question references classes on orienteering, the user decided to search by the program in the system. This query returned two results. While this does not drastically increase the recall, it does show better performance. User question 2: I was at a meeting the other day and I heard someone mention some books about the history of Native Americans in this region, I think I heard the name Veronica Tiller mentioned as an author, I think one of them was called Tiller’s Guide to Indian Country. I’d like to find some other books by her, but if you don’t have any, I’d like to check out a few books on that subject anyway. Object attributes: Author, Title Subject, Type Desired precision: High Desired recall: Moderate Probable precision: High Probable recall: Low Query formulation (n): First Attempt- Field: Author, Input: Tiller, Veronica; Second Attempt- Field: Author, Input: Velarde, Veronica; Third Attempt- Field: Subject, Input: History Analysis of results: Since the user forgot to consult the name authority file before performing an author search, he used an unauthorized form of the author's name. Because of this, the system returned no results for his search. He then verified the authorized version of the author's name and got one result. The title in the system is not the same one in the question but since the one title cataloged still fit the requirements of the question it was considered an adequate result. The user then decided to attempt a subject search to find some similar titles. The subject search returned two results, one of which was the book that had been requested already. This may not have boosted the number of results to the desired level of recall but it was deemed acceptable by the user. User question 3: I’m looking for four or five field guides on poisonous plants and animals from this area. We’re planning a hike and I need something a little more specific than what is included in my Boy Scout
  • 11. Manual and relatively easy for the youngsters to understand. I’ve heard that Peterson Field Guides are really great. It would help if they were illustrated and small enough to carry on the trail. Object attributes: Subject, Type, Content Difficulty, Publisher, Dimensions, Related Activity, Illustrations Desired precision: Moderate Desired recall: High Probable precision: Moderate Probable recall: Low Query formulation (n): Field: Type, Input: Field Guide; Field: Content Difficulty, Input: Intermediate Analysis of results: The user's query only returned one result but it was exactly what he was looking for. However, it was decided upon further analysis that the Content Difficulty field could present problems for recall since the other field guide title in the system is labeled as Advanced difficulty but could have potentially been useful to the user. This title was not returned as a search result and would only have come back if that field were left out of the query or if the search were performed for titles that have an advanced content difficulty level. If this query were performed this way, the user would not be able to find titles that are listed as basic or intermediate. User question 4: I need to check out a handbook on basic shooting and archery skills. It’s for the beginner’s shooting and archery program, so I need it to be pretty basic. I’d like it to include pictures as well. Object attributes: Subject, Type, Content Difficulty, Related Activity, Illustrations Desired precision: Moderate Desired recall: Low Probable precision: Moderate Probable recall: Low Query formulation (n): Field: Subject, Input: Archery; Field: Related Activity, Input: Recreation Programs; Field: Content Difficulty, Input: basic; Field: Illustrations, Input: Color Photographs Analysis of results: The user's initial query returned only one result but since that is what is requested in the question, this was considered adequate. Furthermore, the result was a perfect match for the requested material. The only problem identified was in the ambiguity of the related activity field value “Recreation Programs.” This name is somewhat ambiguous and could potentially cause confusion for a user that is unaware that the archery and shooting classes are part of a broader category. However, this would be apparent to a user who is familiar with the structure of the camp. While the performance test served to identify a number of areas in need of improvement, it also highlighted some aspects of the system that worked well in helping the user to find and identify the proper materials to answer the provided user questions. Potential problems that were identified included issues with the Related Activities and Content Difficulty fields. The Related Activities field has values on its validation list that were potentially unclear or too broad for some searches. For instance, User question 4 requests material related to the archery program at the camp. This program is considered part of the broader recreational programs sector of related activities. While a user familiar with the camp's programs and how they are organized would know this, it would maximize usability of the system to provide a list of all specific programs. The Content Difficulty field proved to be especially problematic though since the nature of a title's difficulty level is highly subjective. This could lead a user to miss potentially adequate materials for their searches when they are searching based on this field. The test identified that both the name authority file and the thesaurus proved very beneficial to the user since some of the subject terms used in the system may not perfectly match a user's information seeking behaviors or their personal vocabulary regarding possible subject queries and because one of the questions uses an alternate form of one of the author names used in the system. They Type field worked well since many users of the system look for books by this criteria and the user knew to that searching by this field would help him to find the specific kind of material requested.
  • 12. The user reported that the overall use of the system was fairly easy but suggested that problems with the Content Difficulty field be addressed above all else. He thought that it was a potentially helpful feature but that it may be more useful to have it split into two fields where the user could rank them in importance. He suggested that the fields be labeled with something like “Content Difficulty First Choice” and “Content Difficulty Second Choice” so that if a user does not retrieve adequate results, they can broaden their search by adding the secondary difficulty level. He felt that the Related Activities field could be broadened to include other more specific programs for the sake of search-ability. He also suggested that a few more subject terms be added to the system for the sake of clarification. 6.2. Change and development Based on the results of performance testing, a number of potential changes to the system have been identified. It has been decided that the content-difficulty field will be split out into primary and secondary fields with the option of searching on only the primary field or searching on both. This gives the user the ability to broaden or narrow their search at will, allowing for the desired amount of recall in search results. The suggestion of broadening options for the Related Activities field was decided against due to the fact that it would unnecessarily complicate the classification scheme for the collection. If too many specific programs were identified, there would be entire sections of the collection that would have little to no materials available. Because of this, though, it was decided that the related activity, orienteering classes, was potentially too narrow but was kept since it does not easily fit under a broader program. It has also been noted that it may not be necessary to specify the specific types of illustrations present in a work. Users are not likely to search with that level of specificity. During the design process, it was noticed that it would not be possible to execute a query searching for a title that simply includes illustrations. The system requires the user to select a specific kind of illustration. This could have been avoided by splitting the Illustrations field into two separate fields, much like the proposed new Content Difficulty field. The user would then have the ability to use one field to request that illustrations be present and another field to specify the type of illustration, if this is an important detail. A minor problem was recognized in the masked format of the Physical Dimensions field. It is not possible, based on the way that input validation is set up, to use fractional values. This requires that the user round the value up in order for it to fit inside the input mask. It may be worth considering making a change in the validation for this field to allow for decimals. If this project had access to more flexible and dynamic software as well as the funds to hire competent developers and programmers, many other changes would have been considered. For instance, it would be useful to be able to integrate the thesaurus and the name authority file into the system to allow for automatic input validation. It would also be beneficial to have more leverage over design of the user interface, especially regarding the search form.
  • 13. Moore/ TXWI-A/pg.13 Appendix A. Metadata elements and semantics No. Element name Semantics 1 Title The work's proper name, as given on the title page 2 Author The creator of the work 3 Type The kind of work that is represented; such as field guide, handbook, atlas, etc. 4 Subject Topic or topics covered by the work 5 Content Difficulty Level of difficulty of the work's subject matter: basic, intermediate, or advanced 6 Illustrations Images printed in and as a part of the work 7 Supplemental Material Materials that are included with the work but are not bound with the volume 8 Related Activity Official camp program or activity that is related to the work in a significant way 9 Physical Dimensions Measurements, in inches, of the work's length, width, and depth 10 Publisher The entity responsible for the printing, binding, and distribution of the work 11 ISBN The International Standard Book Number 12 Classification The call number denoting the item’s physical location in the collection
  • 14. Moore/ TXWI-A/pg.14 Appendix B. Record structure and specifications 1. Record structure specifications No. Field name Field type Indexing Entry validation Content validation 1 RecordID Autonumber Term None None 2 RecordDate Autodate Term None None 3 Author Text Term, Word Required None 4 Title Text Term, Word Required, Single None 5 ISBN Text Word Required, Single None 6 Subject Text Term, Word Required None 7 Type Text Term, Word Single List box 8 Related Activity Text Term, Word Required List box 9 Content Difficulty Text Word Required, Single List box 10 Supplements Text Term, Word None List box 11 Illustrations Text Term, Word None List box 12 Publisher Text Term, Word Single None 13 Physical Dimensions Text Word Required, Single Mask 14 Classification Text Word Required, Single None 2. Textbase structure Textbase: C:Usersjason w mooreDocumentsSPRING 2012 5200 DB FILESjwm1 Created: 2/23/2012 2:43:50 AM Modified: 2/23/2012 2:43:50 AM Field Summary: 1. RecordID: Automatic Number(next avail=1, increm=1), Term 2. RecordDate: Automatic Date(Both Date and Time,When Created), Term 3. Author: Text, Term & Word Validation: required 4. Title: Text, Term & Word Validation: required, single-only 5. ISBN: Text, Word Validation: required, single-only 6. Subject: Text, Term & Word Validation: required 7. Type: Text, Term & Word Validation: required, valid-list 8. Related Activity: Text, Term & Word Validation: required, valid-list 9. Content Difficulty: Text, Word Validation: required, single-only, valid-list 10. Supplements: Text, Term & Word Validation: valid-list 11. Illustrations: Text, Term & Word Validation: valid-list 12. Publisher: Text, Term & Word Validation: single-only 13. Physical Dimensions: Text, Word Validation: required, single-only, mask ##X##X## 14. Classification: Text, Word Validation: required, single-only
  • 15. Moore/ TXWI-A/pg.15 Appendix C. Record content and input rules Field # 1 Field Name: RecordID Semantics: Unique identifying number for each record Chief Source of Information: System Input Rules: None Field # 2 Field Name: RecordDate Semantics: Timestamp of the date of record creation Chief Source of Information: System Input Rules: None Field # 3 Field Name: Author Semantics: Creator of the work Chief Source of Information: Title page of the book Input Rules: The author's name should be input in the following format: LastName, FirstName, MiddleInitial. If a text has multiple authors, only include the first one listed. Example: Kjellstron, Bjorn Field # 4 Field Name: Title Semantics: The proper name associated with the work Chief Source of Information: Title page of the book Input Rules: Use capitalization for all words in the title besides articles. Do not include leading articles in the title field. Subtitles should follow a colon and use the same capitalization rules. Example: Be expert with map and compass Field # 5 Field Name: ISBN Semantics: International Standard Book Number Chief Source of Information: Copyright page of book Input Rules: This field is always either a 10 or 13 digit number Example: 1446544133 or 978-1446544136 Field # 6 Field Name: Subject Semantics: Topic or Topics covered by the work Chief Source of Information: The content of the book Input Rules: First letter of each subject term should be capitalized. There is no limit to the amount of subject terms allowed in a record. Refer to the thesaurus in Appendix D for the list of authorized terms. Example: Orienteering Field # 7 Field Name: Type Semantics: The type of work Chief Source of Information: The content of the book Input Rules: Must be selected from the controlled vocabulary Example: Handbook Field # 8
  • 16. Moore/ TXWI-A/pg.16 Field Name: Related Activity Semantics: Corresponding camp program or activity Chief Source of Information: The content of the book Input Rules: Must be selected from the controlled vocabulary Example: Orienteering Classes Field # 9 Field Name: Content Difficulty Semantics: Level of difficulty of the work's subject matter Chief Source of Information: The content of the book Input Rules: Must be selected from the controlled vocabulary Example: Intermediate Field # 10 Field Name: Supplements Semantics: Materials that are included with the work but are not bound with the volume Chief Source of Information: The container Input Rules: Must be selected from the controlled vocabulary Example: Map, Compass Field # 11 Field Name: Illustrations Semantics: Images printed in, or as a part of, the work Chief Source of Information: The content of the book Input Rules: Must be selected from the controlled vocabulary Example: Diagrams Field # 12 Field Name: Publisher Semantics: The entity responsible for the printing, binding, and distribution of the work Chief Source of Information: The copyright page of the book Input Rules: Capitalize the publisher’s name. Do not include corporate marks or geographical information. Example: American Orienteering Service Field # 13 Field Name: Physical Dimensions Semantics: Measurements, in inches, of the work's length, width, and depth Chief Source of Information: The container Input Rules: Must be input in the following format: inchesXinchesXinches Example: 3X7X1 Field # 14 Field Name: Classification Semantics: Code for location of physical item in collection Chief source of information: Multiple, refer to Appendix E Input Rules: Refer to Appendix E Example: ORI-KJE-BEE:2
  • 17. Moore/ TXWI-A/pg.17 Appendix D. Sample thesaurus Archery BT Recreation Backpacking USE Hiking Biology BT Science Boating USE Canoeing Botany BT Science Camping BT Recreation RT Knot Tying Canoeing BT Recreation UF Boating RT Knot Tying Cooking USE Food Emergency Preparation NT First Aid RT Knot Tying RT Safety First Aid BT Emergency Preparation Food UF Cooking NT Recipes Geography BT Orienteering Guns USE Shooting Hiking BT Recreation NT Trails RT Knot Tying UF Backpacking History NT Native Americans NT Regional Knot Tying RT Canoeing RT Camping RT Hiking RT Emergency Preparation RT Survival Native Americans BT History Orienteering UF Orienteering RT Map and Compass BT Geography Orientation USE Orienteering Map and Compass RT Orientation Recreation NT Archery NT Canoeing NT Hiking NT Shooting Recipes BT Food Regional BT History Safety RT Emergency Preparation Science NT Botany NT Biology Shooting BT Recreation UF Guns Survival RT Wilderness RT Knot Tying Trails BT Hiking Wilderness RT Survival Key: BT = Broader Term NT = Narrower Term RT = Related Term UF = Use For
  • 18. Moore/ TXWI-A/pg.18 Appendix E. Classification scheme 1. Scheme Related Activity Author Title Emergency Preparation Classes - EME See Notation Rules See Notation Rules History and Culture Classes - HIS Orienteering Classes - ORI Recreational Programs - REC 2. Notation rules Facet name: Related Activity Chief source of information: Taken from the Related Activity field in the bibliographic record. This field is at the discretion of the cataloger and is based on the most prevalent subject terms for the title. Notation rules: Abbreviated form of the activity’s name. See the Scheme table above. Facet name: Author Chief source of information: The title page of the book provides the author’s name. Notation rules: Use the first three letters of the author’s last name. Facet name: Title Chief source of information: The title page, front cover, or copyright page of the work provides the title. Notation rules: Use the first three letters of the title excluding common stop-words like “the,” “and,” etc. 3. Rule for unique number The unique number is taken from the auto-numbered RecordID field in the bibliographic record. 4. Example Title: Be Expert with Map and Compass Author: Bjorn Kjellstrom RecordID: 2 Related Activity: Orienteering Classes Classification: ORI-KJE-BEE:2
  • 19. Moore/ TXWI-A/pg.19 Appendix F. Name authority file 1. Record structure specifications No. Field name Field type Indexing Entry validation 1 RecordID Autonumber Term -- 2 RecordDate Autodate Term -- 3 AuthorizedName text Term & Word Required, Single 4 VariantNames text Term & Word -- 5 SourcesUsed text Term & Word -- 2. Textbase structure (View Inmagic Tutorial for what goes here) Textbase: C:Usersjason w mooreDocumentsNameAutho Created: 5/2/2012 10:23:43 PM Modified: 5/2/2012 10:23:43 PM Field Summary: 1. RecordID: Automatic Number(next avail=6, increm=1), Term 2. RecordDate: Automatic Date(Both Date and Time,When Created), Term 3. AuthorizedName: Text, Term & Word Validation: required, single-only 4. VariantNames: Text, Term & Word 5. SourcesUsed: Text, Term & Word Log file enabled, showing 'RecordID' Leading articles: a an the Stop words: a an and by for from in of the to XML Match Fields: 1. RecordID Textbase Defaults: Default indexing mode: SHARED IMMEDIATE
  • 20. Moore/ TXWI-A/pg.20 Default sort order: <none> Textbase passwords: Master password = '' 0 Access passwords: No Silent password 3. Record content and input rules Field #. Field name: 3. AuthorizedName Semantics: The only form of an author's name authorized to be used in the system. Input rules: Use name that is most commonly cited. If it can be verified, use most recent form of name. Do not use pseudonyms or nicknames (Example: W.H. “Chip” Gross) Enter these forms of an author's name in the VariantNames Field. If an author's name has changed, use most recent name and place any previous forms of the name in the VariantNames field. Enter names with normal casing. Do not enter in all lowercase or all uppercase characters. Enter names in inverted order (Last name, First name Middle Initial.) Do not use titles. Credentials may be used if placed at the end of the name as it is entered. Example: Tiller, Veronica E. Velarde Field #. Field name: 4. VariantNames Semantics: All known variant forms of an author's name or alternative names used by the author in publication. Input rules: Variants can include: Alternate order (normal order as opposed to inverted order), Abbreviated forms of names, alternate spellings, pseudonyms, nicknames. Enter with same spelling as source. Use normal casing, not all lowercase or uppercase. Enter both orders for every name. Press F7 to create a new entry. Example: Veronica Tiller Field #. Field name: 5. SourcesUsed Semantics: Resource consulted to verify authorized name. Input rules: Use full title of resource, a comma, and year of access. Example: Library of Congress Name Authority File, 2012 4. Sample records RecordID 1 RecordDate 5/2/2012 22:47:30 AuthorizedName Tiller, Veronica E. Velarde VariantNames Velarde, Veronica E. ; Tiller, Veronica
  • 21. Moore/ TXWI-A/pg.21 ; Veronica Tiller ; Velarde, Veronica ; Veronica Velarde SourcesUsed Library of Congress Name Authority File, 2012 $ RecordID 2 RecordDate 5/2/2012 22:49:39 AuthorizedName Kjellstrom, Bjorn VariantNames Kjellstrom, Gosta Ambjorn ; Bjorn Kjellstrom ; Gosta Ambjorn Kjellstrom SourcesUsed Library of Congress Name Authority File, 2012 $ RecordID 3 RecordDate 5/2/2012 23:09:44 AuthorizedName Dalrymple, Byron VariantNames Byron William Dalrymple ; Byron W. Dalrymple ; Dalrymple, Byron W. ; Dalrymple, Byron William SourcesUsed Library of Congress Name Authority File, 2012 $ RecordID 4 RecordDate 5/2/2012 23:15:51 AuthorizedName Gross, W. H. VariantNames Gross, Chip
  • 22. Moore/ TXWI-A/pg.22 ; Chip Gross ; Gross, Warren ; Warren Gross ; W.H. "Chip" Gross ; Warren H. Gross ; Gross, Warren H. SourcesUsed Library of Congress Name Authority File, 2012 $ RecordID 5 RecordDate 5/2/2012 23:31:18 AuthorizedName Grubbs, Bruce VariantNames Bruce Grubbs ; Broce O. Grubbs ; Grubbs, Bruce O. SourcesUsed Library of Congress Name Authority File, 2012 $
  • 23. Moore/ TXWI-A/pg.23 Appendix G. Sample records RecordID 1 RecordDate 4/6/2012 1:32:39 Author Hall, Alan Title Wild Food Trail Guide ISBN 1439210691 Subject Biology ; Botany ; Camping ; Emergency Preparation ; Food ; Hiking ; Recipes ; Recreation ; Safety ; Science ; Survival ; Wilderness Type Field Guide 'Related Activity' Emergency Preperation Classes 'Content Difficulty' Advanced Illustrations B&W Drawings ; Diagrams Publisher Holt Rinehart Winston 'Physical Dimensions' 06X03X01
  • 24. Moore/ TXWI-A/pg.24 Classification EME-HAL-WIL:1 $ RecordID 2 RecordDate 4/6/2012 1:38:07 Author Kjellstrom, Bjorn Title Be Expert with Map and Compass ISBN 1446544133 Subject Camping ; Emergency Preparation ; Hiking ; Orienteering ; Map and Compass ; Recreation ; Safety ; Survival ; Wilderness Type Handbook 'Related Activity' Orienteering Classes 'Content Difficulty' Basic Supplements Maps ; Instruments Illustrations B&W Drawings ; Diagrams Publisher American Orienteering Service 'Physical Dimensions' 05X04X01
  • 25. Moore/ TXWI-A/pg.25 Classification ORI-KJE-BEE:2 $ RecordID 3 RecordDate 4/6/2012 1:43:19 Author Dalrymple, Byron Title Survival in the Outdoors ISBN 0525212906 Subject Biology ; Botany ; Emergency Preparation ; Food ; Hiking ; Orienteering ; Map and Compass ; Recreation ; Safety ; Science ; Survival ; Wilderness Type General Reference 'Related Activity' Emergency Preperation Classes ; Orienteering Classes 'Content Difficulty' Advanced Illustrations B&W Drawings ; Diagrams
  • 26. Moore/ TXWI-A/pg.26 Publisher Outdoor Life 'Physical Dimensions' 07X05X01 Classification EME-DAL-SUR:3 $ RecordID 4 RecordDate 4/6/2012 1:48:16 Author Gross, W.H. Title Young Beginner's Guide to Shooting and Archery: Tips for Gun and Bow ISBN 15823409X Subject Archery ; Emergency Preparation ; Recreaton ; Safety ; Shooting ; Survival Type Handbook 'Related Activity' Recreation Programs 'Content Difficulty' Basic Illustrations Color Photographs ; Diagrams Publisher Creative Publishing International 'Physical Dimensions' 08X06X01 Classification REC-GRO-YOU:4 $ RecordID 5
  • 27. Moore/ TXWI-A/pg.27 RecordDate 4/6/2012 1:53:24 Author Grubbs, Bruce Title Desert Hiking Tips: Expert Advice on Desert Hiking and Driving ISBN 9781560448181 Subject Emergency Preparation ; Geography ; Hiking ; Orienteering ; Map and Compass ; Recreation ; Safety ; Survival ; Trails ; Wilderness Type General Reference 'Related Activity' Recreation Programs 'Content Difficulty' Intermediate Publisher Falcon 'Physical Dimensions' 05X03X01 Classification REC-GRU-DES:5 $ RecordID 6 RecordDate 4/6/2012 1:57:18 Author Murphy, Lawrence Title Philmont: A History of New Mexico's Cimarron Country
  • 28. Moore/ TXWI-A/pg.28 ISBN 0826302440 Subject Biology ; Botany ; History ; Regional ; Science Type General Reference 'Related Activity' History and Culture Classes 'Content Difficulty' Intermediate Publisher University of New Mexico 'Physical Dimensions' 08X05X01 Classification HIS-MUR-PHI:6 $ RecordID 7 RecordDate 4/6/2012 2:03:54 Author DeLorme Title New Mexico Atlass & Gazetteer: Detailed Topographic Maps ISBN B000UFALQS Subject Camping ; Canoeing ; Emergency Preparation ; Geography ; Hiking ; Orienteering ; Map and Compass
  • 29. Moore/ TXWI-A/pg.29 ; Recreation ; Survival ; Trails ; Wilderness Type Atlas 'Related Activity' Orienteering Classes 'Content Difficulty' Advanced Publisher DeLorne 'Physical Dimensions' 11X15X01 Classification ORI-DEL-NEW:7 $ RecordID 8 RecordDate 4/6/2012 2:17:05 Author Foster, Steven Title Field Guide to Venomous Animals and Poisonous Plants ISBN 039593608X Subject Biology ; Botany ; Camping ; Emergency Preparation ; Hiking ; Safety ; Science ; Survival ; Recreation
  • 30. Moore/ TXWI-A/pg.30 ; Trails ; Wilderness Type Field Guide 'Related Activity' Emergency Preperation Classes 'Content Difficulty' Intermediate Illustrations Color Photographs ; Diagrams Publisher Houghton Mifflin Harcourt 'Physical Dimensions' 07X04X01 Classification EME-FOS-FIE:8 $ RecordID 9 RecordDate 4/6/2012 2:20:19 Author Velarde, Veronica Title Jicarilla Apache Tribe: A History ISBN 1885931034 Subject History ; Native Americans ; Regional Type General Reference 'Related Activity' History and Culture Classes 'Content Difficulty' Intermediate Publisher Bow Arrow Publishing 'Physical Dimensions' 09X06X01 Classification HIS-VEL-JIC:9
  • 31. Moore/ TXWI-A/pg.31 $ RecordID 10 RecordDate 4/6/2012 2:45:51 Author Budworth, Geoffrey Title What Knot? ISBN 0785822232 Subject Camping ; Canoeing ; Emergency Preparation ; First Aid ; Hiking ; Knot Tying ; Recreation ; Safety ; Survival ; Wilderness Type General Reference 'Related Activity' Emergency Preperation Classes 'Content Difficulty' Intermediate Illustrations Color Photographs ; Diagrams Publisher Chartwell Books 'Physical Dimensions' 08X09X01 Classification EME-BUD-WHA:10 $