The document outlines the goals and process of a project to digitize and provide online access to audio recordings from the archives of the Quest Club of Fort Wayne, a local lecture society. The project involved setting up a digitization station, creating metadata standards, digitizing the cassette tapes to an archival format, and making the collection available online through a content management system. Key lessons learned included the importance of project management and planning for sustainability beyond the initial project.

1. Navigating the WAVES AUDIO

2. Photo from “History of the Quest Club”, SW McGill, 1948 ME Kay Gregg kgregg@acpl.info

3. TAPE ARCHIVE

7. Idealistic about: Collection Development Archives and Records Management Digital Libraries Public Library Management Cataloging

8. INTERNSHIP

9. WHAT I DID WHAT I LEARNED PRESENTATION

10. Photo from “History of the Quest Club”, SW McGill, 1948 MY PROJECT

13. HOUSED IN THE BASEMENT

14. GOALS 1. Set up a digitization station to process cassette tape resources in the Genealogy Center.

15. GOALS 2. Create a metadata template to attach information to each record.

16. GOALS 3. Identify archival standards for digital audio.

17. GOALS 4. Create a public collection using the library's content management system, contentDM.

18. GOALS 5. Author training materials for Genealogy Center staff and volunteers.

19. http://vimeo.com/32169623

20. GOAL 1 DIGITIZATION STATION

21. HARDWARE LAPTOP WITH SOUNDCARD FAST-ish PROCESSOR BIG INTERNAL HARDRIVE

22. Intel Core 2 Duo 2GHz CPU 3GB RAM 250GB HDD

23. HARDWARE TASCAM PortaStudio 2 track NICE HEAD PHONES QUIET ROOM

25. HARDWARE 2 2 TB EXTERNAL DRIVES

27. SOFTWARE Audacity

28. SOFTWARE contentDM

29. SOFTWARE Adobe Acrobat Pro

30. SOFTWARE EXCEL

31. GOAL 2 INFO STANDARDS

32. METADATA

33. METADATA

34. METADATA Put some thought to your naming convention

35. Never underestimate the power of a check list

36. GOAL 3 DIGITIZATION STANDARDS

37. George Massenburg says: 96 kHz, 24 bit, linear PCM files are the minimum standard for digital audio preservation file.

38. The International Association for Sound and Video Archives standards 96 kHz, 24 bits.

39. GOAL 4 GIVE IT TO USERS

41. MAKE IT A BIG DEAL BLOG ABOUT IT PARTNER WITH SCHOOL PROGRAMS LINK IT TO LOCAL EVENTS INCENTIVISE USE…SRP

42. WHAT I LEARNED

43. Associate Director, IT and Production Ann Arbor District Library ELI NEIBERGER http://vimeo.com/32169538

44. POLICY COLLECTION DEVELOPMENT DIGITAL ACQUISTION

45. ASSESMENT Subject Age Uniqueness Quality Quantity

46. Item is not unique Item is outside your acquisition policy Item is unrelated to any existing collection Item is jacked up* * More on preservation later

47. Photo from “History of the Quest Club”, SW McGill, 1948 Support from the Creators Club Still Exists Unique Content Great Condition

48. Dario Robleto 2002"At War With the Entropy of Nature / Ghosts Don't Always Want to Come Back"

49. DIGITIZATION ≠ PRESERVATION Know this… Establish whether and when original materials can be disposed of with confidence. Capturing Analog Sound for Digital Preservation: Report of a Roundtable Discussion of Best Practices for Transferring Analog Discs and Tapes

50. DIGITIZATION ≠ PRESERVATION Know this… Establish a redundancy protocol for a given digital archive and for the migration of the digital archive media as well as the underlying digital archive technology Capturing Analog Sound for Digital Preservation: Report of a Roundtable Discussion of Best Practices for Transferring Analog Discs and Tapes

51. DIGITIZATION ≠ PRESERVATION Verify effectiveness of the integrity of the migration protocols including background archive soft error checking. Capturing Analog Sound for Digital Preservation: Report of a Roundtable Discussion of Best Practices for Transferring Analog Discs and Tapes

52. THEN WHY BOTHER?

53. DIGITAL PRESERVATION Protects the information, even when the original format degrades

54. DIGITAL CONVERSION Gets the information out to users- portable and easily shared

55. DIGITIZATION ≠ PRESERVATION BIG LOSSLESS OPEN SOURCE (preferably)

56. DIGITIZATION ≠ PRESERVATION . WAV

58. Tape Vault Library of Congress Says: Long-term Storage (Materials having permanent value) Storage areas should be kept at a constant 45 to 50° F or colder (do not store magnetic tapes below 46° F as it may cause lubrication separation from the tape binder) and 20 to 30% RH for magnetic tapes (open reel and cassette) and 45 to 50% RH for all others. Widely fluctuating temperature or RH severely shortens the life span of all recordings. Environmental conditions shall not fluctuate more that ±5° F or ±5% RH over a 24 hour period. Store in dark areas except when being accessed, being sure to keep recordings away from UV sources (unshielded fluorescent tubes and sunlight.)

59. Tape Vault Library of Congress Says: Don’t refrigerate Don’t let humidity fluctuate Don’t expose to UV rays, even fluorescents Additionally… Store in cases upright on end

61. Problems encountered Limited resources for hardware Limited testing outside the facility Difficulty accessing CMS from wireless network Bad timing for CONTENTdm upgrade So much stuff, so little time

62. Lessons learned Project management You can't always get what you want. Empire building Importance of tracking and documenting

63. Lessons learned Think beyond the PROJECT to the PROGRAM

66. Convert Digitize audio from cassette tape to downloadable MP3. Time estimate: 1.5 hours per speech approximate number of speeches in archive = 570 Time to digitize cassette archive = 855 hours Skill level: technical

68. Convert Digitize image scans into readable text files for download Time estimate: .25 hour per document Approximate number of speeches in archive = 1396 Time to digitize paper archive = 349 hours Skill level: clerical

72. Software Recommendations “ I’m Broke and can’t afford fancy CMSs” “ My IT Department already hates me” “ Greenstone/Drupal/contentDM is beyond me”

75. Important Resources: Organizational Bair, Sheila, Myung-Ja Han, and Jason Lee. (2010). Creating Metadata Best Practices for CONTENTdm Users. In Proceedings of the International Conference on Dublin Core and Metadata Applications : DC-2010, Pittsburgh, Pennsylvania, October 20-22, 2010, 74-78. Campbell, Dermot, Edward Jones, and Martin Glavin. “Audio quality assessment techniques—A review, and recent developments.” Signal Processing 89.8 (2009):1489-1500. Academic Search Premier . EBSCO. Web. 21 Mar. 2011. Council on Library and Information Resources, and Library of Congress (2006). Capturing Analog Sound for Digital Preservation: Report of a Roundtable Discussion of Best Practices for Transferring Analog Discs and Tapes . Washington, DC: Council on Library and Information Resources and Library of Congress. Miller, Mary Helen. "The Spoken Word, Searchable for Scholarship." Chronicle of Higher Education 56.37 (2010): A13. Professional Development Collection . EBSCO. Web. 10 Mar. 2011. Notess, Greg R. "Searching Beyond Text: Issues with Multimedia Searching." Online 24.5 (2000): 61. Professional Development Collection . EBSCO. Web. 12 Mar. 2011. Weig, E., Terry, K. & Lybarger, K (2007). Large scale digitization of oral history: A case study . D-Lib Magazine 13.