What is Microsoft SharePoint?

1. WHAT IS SHAREPOINT?
SharePoint is a collaborative, web-based environment used to improve organizational
structure, content management and standardization.
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2. THE SHAREPOINT TOOLKIT
SharePoint provides a full set of flexible tools to create a multi-site (Site Collections)
infrastructure. Site Collections allow organizations, departments, colleagues; and teams
to create, manage and share data across Intranet or Extranet site – even with external
partners.
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3. CONTENT MANAGEMENT SYSTEMS COMPARISON
This is a list of the most commonly used Content Management Systems (CMS) available:
CMS
Supported
Entry
Delivery Type
Name Databases Pricing (Group/Enterprise)
OpenText Oracle, SQL Server, DB2 $100,000 Approx. ----
Oracle, SQL Server,
Sitefinity CMS MySQL
$500-$20,000 Approx. Group/Enterprise
Telligent SQL Server $30,000 Group
Community
SharePoint Server SQL Express, SQL *Free
No additional cost, bundled with Group/Enterprise
(MOSS) Server SQL Server Software
SharePoint
SQL Express, SQL *Free
No additional cost, bundled with Group/Enterprise
Foundation Server SQL Server Software
Individual CMS features, functionality, licensing and support will vary
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4. MICROSOFT OFFICE 365
Microsoft Office 365 is the cloud-version (SaaS-Software as a Service) of the legacy
SharePoint Server platform, bundled with additional Microsoft software applications and
file sharing.
Microsoft Office 365 is a cost effective method of collaboration and file sharing accessible
on PCs and most mobile devices.
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5. SHAREPOINT LOOK FEEL
At its core, SharePoint is a web-based portal, built on .NET technology. Its portals resemble commonly
used web-pages, with all of the familiar organizational Microsoft components - Folders documents
(in all formats).
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6. THE EVOLUTION OF THE WINDOWS CONCEPT
In 1985, Microsoft launched the most commonly known software platform known - Windows. Windows
immediately brought to view common and familiar physical objects - virtually.
1985 Present Beyond
Folders Documents Recycle Bin
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7. WINDOWS-TO-SHAREPOINT
SharePoint maintains many of the commonly used components from the Windows environment, as
active and fully customized (Dynamic) objects.
WINDOWS FOLDERS VS SHAREPOINT CONTAINERS
SharePoint Library Containers:
Dynamic objects used to collect,
organize, secure, manage and
distribute documents in a virtual
environment.
Windows Folders:
Static and relatively
more localized objects
in the Windows
environment
*Back-end activation
configuration of
security and
permissions features *Front-end activation
configuration of
security, permissions
and workflow features
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8. WINDOWS-TO-SHAREPOINT (CONT.)
SharePoint Library Containers may house nearly all Document formats (Microsoft Word, PowerPoint,
Excel, Adobe PDF, JPEG, TIFF, BIP, CAD, etc.). But, unlike Windows folders, SharePoint Libraries
Custom Lists maintains Version (Revision) history.
SHAREPOINT VERSION HISTORY
No
*Version History
Version History
Feature
v1
Feature v2
v3
Eliminate cryptic version-style
v4
notation within the document v5
File Name v6
v7
Additional formats may be implemented and configured v8
*Version History features enable
documents to be fully managed
through their lifecycle
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9. WINDOWS-TO-SHAREPOINT (CONT.)
MICROSOFT EXCEL VS CUSTOM LISTS
Microsoft Excel is SharePoint Custom Lists is a
the (static localized) browser-based, (dynamic
spreadsheets using a centralized) spreadsheet-style
grid of cells arranged feature much like Microsoft Excel.
in numbered rows
and letter-named
columns to organize Additional Features Usage:
data manipulations 1. Extends Excel's Pivot Table
features with PowerPivot.
like arithmetic and
2. Enables Business Intelligence
statistical, (report building) through SQL
engineering and Server Analysis Services.
financial operations. 3. Import existing Microsoft Excel
spreadsheets.
4. Enable reuse/import of existing
SQL data through SQL Server
*User managed
Report Services (SSRS).
Version History
5. Version History available
Data-Sharing
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10. SHAREPOINT DEVELOPMENT SITE
For additional examples from our continuing series
Scenario-Based Solutions
Please request access to our SharePoint Development site
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11. QUESTIONS ANSWERS
PLEASE DIRECT QUESTIONS TO:
TODD HEPBURN
SHAREPOINT GOVERNANCE ANALYST
EDITOR@KOLLECTIVPUB.COM
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