Melbourne Office 365 User Group - February 2015

MELBOURNE OFFICE 365
USER GROUP
February 2015
Proudly Sponsored by

AGENDA
House-keeping
Announcements | Events | Keep up to date
Session 1: What’s new in Office 365
• What's new?
• Significant roadmap changes
• Coming soon…
Session 2: Office 365 in Australia
• Things to know about the new Office 365 DCs in Australia

WHO WE ARE
Joel Neff
Chris O’ConnerMichael Frank
Elaine
Van Bergen
David Ross
Aaron Dinnage
Nate Gropman

- Over 250 Members joined since October 2014
- Office 365 User Group merged with SharePoint User Group
- More sessions, more people, more pizza
- Multiple sessions per night
- Ways to reach us:
- Questions: QA@O365melb.onmicrosoft.com
- Presenters: iwanttopresent@O365melb.onmicrosoft.com
WE ARE GROWING

Office 2016
Second half of the calendar year
Windows 10 universal apps available in preview now!
Microsoft HoloLens
Holographic AR headset computer, runs Windows 10
Microsoft Surface Hub
84 inch, 100-point multi-touch, multi-pen, 4K Ultra HD,
smart whiteboard and Skype room system, runs Windows 10
Windows 10 for Raspberry Pi 2
Powering the Internet of Things
MICROSOFT ANNOUNCEMENTS SINCE NOVEMBER

Office 365 Summit - Sydney, March 30-31
http://aka.ms/SummitSydney
Microsoft Ignite - Chicago, May 4-8
http://ignite.microsoft.com/
Office 365 in Australia, Sydney & Melbourne
http://aka.ms/move
Office 365 Partner Training, Online - March 4, 11, 18
http://wrightnowlearning.biz/
UPCOMING EVENTS

 Roadmap:
 http://roadmap.office.com/
 Blogs:
 http://blogs.office.com/
 http://blog.azure.com/
 http://blog.kloud.com.au/
 Virtual Academy:
 http://www.microsoftvirtualacademy.com/
 Yammer:
 https://www.yammer.com/ITProNetwork/
 Known Issues:
 http://aka.ms/O365KnownIssues
 Developers:
 http://dev.office.com/build
 https://github.com/officedev/PnP
 Twitter:
 @Office365
HOW TO KEEP UP

Delve & Office Graph went Live
Office 365 Video went Live
Yammer Roadmap Merged into Office 365 Roadmap
"Waffle button“ – App Launcher & My Apps
Azure AD Reports
Administrative Units in Azure AD
Azure Active Directory Sync Password Write-Back
Azure Active Directory Application Proxy
MAPI over HTTP for Outlook 2013 and Exchange Online
Exchange Online Inbound DKIM & DMARC
Clutter in Outlook Online
Groups in Outlook Online
Simplified Login between Office 365 and Yammer
Skype for Business – Mobile App (Windows & Android)
Office Lens Business Card Mode – Windows Phone
SharePoint Online Partial File Upload Support
Updates to OneNote Class Notebook Creator
Office 365 Message Encryption Apps
Office 365 Compliance & Privacy Improvements
FastTrack Adoption Offer for 150+ Qualifying Seats
includes Lync Voice funding now
‘Garage Series’ relaunched as ‘Office Mechanics’
Office 365 Data Centres in Japan
Removed the need to Sign-In for Free and Trial
SharePoint Apps
Skype-to-Lync Video Calling
Office for Android Preview
Sway gets more features
Office Mix gets more features
Outlook App for iOS & Android
OneDrive for Business Sync for Mac (Beta)
New features for Power BI (Preview)
Updated Yammer app for iOS 8
New Yammer Embed Code
Office for Windows 10 Preview
Rolling out now:
Boards in Delve
Exchange Online Inline Attachment Preview
Exchange Online Weather Bar
In-Content apps for Office in Excel on iPad
OneDrive for Business on O365 ProPlus subscriptions
OneDrive for Business supports IRM document libraries
DLP in Office 365 to Protect Windows Classified Content
Office Client OAUTH Support (preview)
Office Online in Yammer.com
SharePoint DLP Policy Management
Partner Admin Center improvements
ExpressRoute to Azure in Australia
Yammer Customer Network merging to O365 Network
Significant roadmap changes:
SharePoint Online Public Web Sites Discontinued
Forms on SharePoint Lists Cancelled
WHAT’S NEW SINCE NOVEMBER?

Delve & Office Graph
Office 365 Video
App Launcher
Clutter in Outlook Online
Groups in Outlook Online
Will revisit as updates occur
Refer to Office 365 Roadmap for
more information
WE TALKED ABOUT THESE LAST YEAR …

Universal Windows 10 Apps
Designed for Touch
Suited to small form-factor
tablets
Preview Apps available now
for Windows 10 Tech Preview
Better with Office 365
OFFICE FOR WINDOWS 10 PREVIEW

Requires KitKat (Android 4.4.X)
Preview release, not final!
Tablets only in this release
Individual Apps for:
Word
PowerPoint
Excel
OneNote
Better with Office 365
Get them now from Google Play
OFFICE FOR ANDROID PREVIEW

Yes, it’s real!
Yes, it’s a Beta…
Get it now!
http://aka.ms/MacSyncBeta
ONEDRIVE FOR BUSINESS SYNC FOR MAC

Based on Acompli acquisition
“The best Gmail app for the
iPhone is now made by
Microsoft”
- Vlad Savov, The Verge
Available in iTunes and
Google Play app stores now
OUTLOOK APP FOR IOS & ANDROID

Purchase 150+ seats between September 1, 2014 and March 31, 2015
Valid for E1, E3, E4, or standalone product plans
Microsoft pay a partner to conduct any adoption activities that lead to at
least 15% of users consuming one of the following:
Exchange Online, SharePoint Online, Lync Online, Office 365 ProPlus, or Yammer
Microsoft pays $15 per seat for the first 1,000 seats, then $5 per seat
Maximum payout per customer is $60,000
Learn more at https://deploy.office.com/adoption-offer
FASTTRACK 2.0 ADOPTION OFFER UPDATE

Includes:
New HTML5 Dashboards
iPad App
Connectors to other SaaS services
New Visualizations
Live Connectivity to SSAS
Largest update to Power BI ever
Watch the video: https://www.youtube.com/watch?v=OzjpSl8ugeM
Learn more at www.PowerBI.com
NEW FEATURES FOR POWER BI

Alignment with Yammer being a component of Office 365
To be completed by the end of February
The YCN will then close permanently on Friday 27th March, 2015
Support for Yammer customers and access to the team will not end
Core content is being moved to the Office 365 network
Visit the YCN to learn more:
https://www.yammer.com/yammerycn/
YCN IS MERGING INTO 365 NETWORK

Improved Security
Removes OAuth 1.0 Support
Improved Features
Dynamic embedding code
ACTION:
You need to remove Web/App Parts and replace with Embed Code
Please Update ASAP to avoid service disruption
Learn more at http://aka.ms/EmbedYammer
NEW YAMMER EMBED CODE

OneDrive for Business can now synchronise IRM enabled content down
to a device.
Gives users access to sensitive content on-the-go, without compromising
on security and privacy.
IRM stands for “Information Rights Management” and is an encryption
and Digital Rights Management technology built into Office.
Learn more at http://aka.ms/OneDriveIRM
ONEDRIVE FOR BUSINESS SUPPORTS IRM

Curated content grouping
Helps train the Graph
Very Pintrest
We’ll revisit Delve in future
sessions
Expect to see more & more
innovation around Delve
Learn more:
http://aka.ms/DelveBoards
BOARDS IN DELVE

Enables SAML/P Authentication inside Office Client Applications
Enables 2FA/MFA in Office Client Applications
Customers must request access to the preview
Currently has limitations, so read the blog before signing on
Learn more at http://aka.ms/OfficeSAML
OFFICE CLIENT OAUTH SUPPORT

SharePoint Online Public Web Sites are Discontinued
Forms on SharePoint Lists has been Cancelled
SIGNIFICANT ROADMAP CHANGES

Will begin phasing out from the end of March 2015
Existing customers will get at least 2 years of support
i.e. You can continue to use this feature for at least 2 years from March 2015
Customers that are not using this feature will lose the option in April
Alternatives have been arranged, and deals are available with:
Wix.com
GoDaddy
SharePoint Server 2016 will support public facing web sites
Learn more at http://aka.ms/SPOPublicWeb
SHAREPOINT ONLINE PUBLIC WEB SITES

Dropped from the Office 365 Roadmap into “Cancelled”
SharePoint Server 2016 will include InfoPath Forms Services
Office 365 will include support for InfoPath until further notice
The InfoPath 2013 rich client application is the final version
“We are refining our plans in this space as part of a more
comprehensive set of forms investments.”
Learn more at http://aka.ms/InfoPathUpdate
FORMS ON SHAREPOINT LISTS

Workload Specific Admin Roles
MDM for OneDrive for Business
Exchange Online Outbound DKIM
User Activity Reports for SharePoint Online and OneDrive for Business
Office 365 MDM
Drive Shipping for Data Import
Removing the Deleted Items Retention Period in Exchange Online
External Collaborators in Yammer Conversations
Calendar Reminder Emails
New SharePoint Online Document Deletion Rules
eDiscovery Scale Improvement
More Mix and Sway features and integrations coming soon
SharePoint Hybrid Search Appliance
COMING SOON …

Subset of Intune for protecting data on Phones and Tablets
Ensure email and documents are synchronised only to managed devices
Perform selective remote wipe of Office 365 data
You get to use the Microsoft Office apps
Included in all paid Business, Enterprise, Education, and Government plans
Does not include all Intune features, for example:
Mobile Application Management
System Center integration
Deploy certificates, Wi-Fi, VPN, and email profiles on device enrolment
Learn more at http://aka.ms/Office365MDM
OFFICE 365 MOBILE DEVICE MANAGEMENT (MDM)

Avoid internet based migrations
Reduce the time to import large data sets
Send BitLocker encrypted hard disks to Microsoft
Data is imported directly into your Office 365 tenant
Initially available for email archives via PST files
Expect to see other workloads follow…
OFFICE 365 DRIVE SHIPPING

Office 365 datacenter expansion plans announced
Japan (launched 12/15/2014)
 http://blogs.office.com/2014/12/15/office-365-now-available-datacenters-japan/
 Australia (by end of March 2015)
 http://blogs.microsoft.com/blog/2014/12/08/microsoft-deliver-office-365-microsoft-dynamics-
crm-online-australian-datacenters-2/
 India (by end of 2015)
 http://www.microsoft.com/en-in/news/Press/2014/Sep14/MicrosoftAnnouncesCo.aspx
New datacenters in existing regions
 No future plans are announced
GOOD NEWS EVERYONE

MICROSOFT’S GLOBAL DATACENTER FOOTPRINT
1 million servers • 100+ Datacenters in over 40 countries • 1,500 network agreements • 50 Internet connections

1. Reduced latency and less packet loss
2. Data sovereignty
ADVANTAGES FOR AUSTRALIAN O365 CUSTOMERS

WHAT’S GOING TO HAPPEN
1. All existing tenants within Australia will be moved. Customers outside the service area will not be moved.
2. There is no change to functionality or user interface. Only a change in data location.
3. Microsoft is working hard to make this move easy. They will provide transparency on TechNet and predictability
with details in the Message Center.
4. There’s nothing you have to do, MS will take care of it.
- Email will continue to work during the move.
- SharePoint will be read-only for between a few minutes and a few hours outside normal working hours.
- Lync will continue to work.
5. MS cannot change your move date. Customers are grouped in batches of thousands and cannot be separated.
6. More details and FAQ at http://aka.ms/move

OPTIONS IF YOU NEED THEM
Do nothing, be migrated with Microsoft move program
There’s nothing to do, MS will take care of it. Email will continue to work during the move.
SharePoint will be read-only for between a few minutes and a few hours outside normal working hours.
MS cannot change your move date.
Apply for the early adopter program to be moved early
Runs March through August 2015.
Customers on the beta are fully supported but don’t necessarily get 6 weeks notice of their move.
We need to choose certain beta customers that meet certain attributes. Not all customers will be eligible.
You can request to not be moved and to stay in the Asia Pacific region
Your data will stay in Singapore and Hong Kong.
Request via Support more than 4 weeks before their scheduled move.
We can not move customers later who ask not to be moved.
1
2
3
Recommended Option

Service Features that work during cut-over Features that are unavailable during cut-over
Exchange Online
• Email access: users can read and
send email
• Email delivery
• Free busy notification
• Outlook can be used to send and
receive messages.
• Users will not have to stop and
restart Outlook.
• Mailbox and calendar delegation: While the delegate is temporarily in a different
datacenter region than the delegator, users won't be able to set up delegation or access
the delegator's mailbox.
• eDiscovery: eDiscovery can only act on users in one datacenter region.
• Unified Messaging prompts: Customized prompts are stored in a system mailbox, and if
the system mailbox is temporarily in a different datacenter region than the user, anyone
calling the user will hear the default prompts, instead of the user's customized
messages,
• Outlook Address Book: The offline address book typically synchronizes every 24 hours. It
may take longer to refresh.
• Public folders: If the public folder is temporarily in a different datacenter region than the
person trying to access it, they won't be able to access it.
Exchange Online
Protection(EOP)
• All
• If there is a problem with connectivity, the EOP part of the move will be delayed, and
you'll see a message in the Office 365 message center to update your network
configuration. For information on testing connectivity in advance, see Before your
datacenter move.
SharePoint Online
OneDrive for Business
Project Online
Office 365 Video
services
Office Online
• All sites and documents are
available read-only.
• No changes can be made to sites during the cut-over.
• Documents can't be updated and saved online. You'll need to save locally and post
online after cut-over.
• If you try to update or save a document online during the cut-over, you'll see an error
message stating We apologize for the inconvenience, but we've made OneDrive and
Sites read-only while we do some maintenance.
Lync Online
• Online meetings
• Free busy presence information
• Recently added contacts and meetings are not available during the cut-over. They
become available again as soon as the cut-over is complete.
CUT-OVER DETAILS

COMMUNICATION FROM MS
Title Purpose Also admin
email?
Date – Need Time zones
We are planning to move
you to new Office 365
datacenters
Tell all tenants that we plan to move about the process and point to TechNet
page and support for information
Y First message
We’re moving you to a
new datacenter
The move will occur in about 6 weeks. N Move T – 6 weeks with the
customers batch
Reminder: This is your
last chance to request not
to be moved
Only 1 day is remaining for you to ask to be not moved. Otherwise it will
proceed.
N Move T – 4 weeks
We received your request
to not be moved
The customer requested to not be moved and we’re letting all their admins
know.
N After a request is received not
to be moved
We have completed
testing and your move
date is proceeding as
planned
In preparation for the move we have transferred the customers data and have
done testing so that the move date is more certain.
N Move T – 1 week
Your datacenter move is
complete
Letting the customer know that their move was successful. N After the cutover part of the
move is completed
Your datacenter move has
been delayed
Letting the customer know that their move had a delay N After the cutover was not
successful

Australia New Customers Australia Migrated Customers
Exchange mailboxes Local Local
Delayed Local Local
Exchange Online Protection Local Local
Office Online Apps Delayed Delayed
SharePoint Online Sites Local Local
OneDrive for Business Local Local
SharePoint Public Sites Local Local
Existing running Workflow Instances Local Asia Pacific DCs
Office 365 Video Local Local
Project Online Local Local
Power BI Delayed Local
WHAT EXACTLY IS MOVING?

TENANT MOVE PROGRAM FOR
MS IS MOVING AUSTRALIA, NEW ZEALAND, FIJI CUSTOMERS TO THEIR LOCAL DATACENTERS
Early adopter program starts for
accepted customers
Target date is March 2015
Full scale moves start
Target date is September
2015
End is quality metrics driven
• Details about tenant move at http://aka.ms/move
• Customers can call and ask to never be moved from Asia Pacific up to 4 weeks before their scheduled move
• Customer notifications via the Office 365 Message Center
• Sign up to the early adopter program here http://connect.microsoft.com/office/Survey/Survey.aspx?SurveyID=17038
The early adopter program is about
• Streamlining automated
operations
• Customers in beta are fully
supported and SLA honored

 Watch for the message center notification 6 weeks prior to the cut over
 For Internet site filtering, check IP address exceptions. Updated Nov 27, 2014
 Trial tenant for temporary testing in the new datacenter. Cannot merge this
 Tell your users about the cutover window details
 Optionally sign up for the early adopter program
 Optionally ask to not be moved. Cannot ask for a new date. This can be done up to 4 weeks prior to
cut-over.
 Read the move FAQ http://aka.ms/move
Before the
move
During data
transfer
During cut
over
After the
move
 No action is required. Microsoft will copy the customers data to the new
datacenters
 Data is copied across Microsoft networks
 We will provide a message center post after this is complete and tested
 Final sync of changed data since data transfer
 Overnight or in a weekend and will take between minutes to hours for each
tenant.
 Exchange Online will work as expected. Specific actions will not work for users
in multiple resource forests. These actions will include Outlook Web App
calendar delegation, legal hold search, Unified Messaging prompts, Outlook
Address Book, Public Folders, Modern groups.
 SharePoint Online sites will be read only.
 Lync Online newly added contacts and meetings will be missing.
 A message center notice will indicate that the move is completed
 Call support if any problems

 New Office 365 datacenter regions
 Japan
 Australia (including New Zealand and Fiji)
 India
 Double check your FW rules
 MS are moving tenants
 Email will keep working during the move cut-over
 MS have detail and FAQs published on TechNet
http://aka.ms/move
 Early adopter program sign up:
http://connect.microsoft.com/office/Survey/Survey.aspx?SurveyID=17038
SUMMARY – QUESTIONS???

 Sponsors: Microsoft, Kloud, Nintex
 Next Meetup: March 25th @ Microsoft HQ
- Ways to reach us:
- Questions: QA@O365melb.onmicrosoft.com (Question will be discussed in the next Meetup)
- Presenters: iwanttopresent@O365melb.onmicrosoft.com
THANK YOU

Melbourne Office 365 User Group - February 2015

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