KMA Insights Feb'10 Webinar: SharePoint In The Cloud Or On-Premise?

SharePoint On Premise or In the Cloud?

SharePoint ‘On-Premise’ or ‘In the Cloud’?

KMA Insights Webinar Series
February 24, 2010

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Twitterhashtag#kmacloud2010
Twitter hashtag: Copyright 2010 © Knowledge Management Associates, LLC. All rights reserved.

Housekeeping Items

• Experiencing Issues?
– Change color of your seat to RED
• Questions for Speakers?
– Submit questions during webinar
• Twitter Discussion
– #kmacloud2010
• Feedback
– Webinar Feedback
– Next Steps/Moving Forward

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Agenda:
• The Cloud Computing Opportunity - KMA
– The business case for on-premise SharePoint vs hosted SharePoint

• The Capabilities of SharePoint Online - Microsoft
– Capabilities of SharePoint Online and functional comparison
between it and on-premise SharePoint
– Functional factors to consider such as enterprise search, LOB
integration, and more

• Migrating Content Strategies - Metalogix
– Tools and utilities for migrating between on-premise and in-cloud
– Case studies of migrations

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KMA

Photo credit: “Sweet Home Under White Clouds” http://www.flickr.com/photos/galego/3131005845/

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About the Speakers

Mike Gilronan

mgilronan [at]
KMA-llc[dot]net

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A Little History

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Cloud Computing -- Definitions

• Some general characteristics:
– On-demand
– Elastic
– Multi-tenant
– External data storage
– Use of the (public) internet

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Cloud Computing: Three Commonly Accepted Types

Software-as-a-service (SaaS)
Finished applications that customers rent and customize
Examples: SalesForce.com, SharePoint Online

Platform-as-a-service (PaaS)
Standardized developer and app platform that abstracts the infrastructure, OS, and
middleware to drive developer productivity
Examples: Azure Services Platform

Infrastructure-as-a-service (IaaS)
Standardized and virtualized infrastructure hardware, software, and services that can
operate any set of applications
Examples: Amazon’s Elastic Cloud Computing (EC2) Platform

Source: Forrester Research presentation to Mass Technology Leadership Council, 01-2010; wikipedia

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Cloud Computing Opportunities

• Cost savings
– Transparency and predictability
of costs
– Shift from CAPEX  OPEX
– Overall lower TCO
• Simplification of IT
• Change focus from the utility
to the business
• Economies of scale (not just
cost)
Photo credit: “Server Rack”
http://www.flickr.com/photos/jamisonjudd/2433102356/

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Cloud Computing Risks
• External data storage
– Control, service levels, legal
complications
• Multi-tenancy
– Segregation of data,
logging/monitoring limitations
• Use of public internet
– Lack of accountability/ownership
• Integration with internal
environment
Photo credit: “Caution – Work in Progress”
http://www.flickr.com/photos/roland/2882975902/

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Decision Points & Triggers

• Forrester: only about 20% of CIOs polled had cloud
computing initiative as a priority in CY2010
Source: October 30, 2009 “IT Buyers Prioritize Virtualization Over Cloud” Forrester report

• Triggers KMA is seeing:
– Hardware refresh
– Need to scale (size or geography)
– Extranet collaboration
– …Yours?

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Which Leads Us To…

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Power of Choice
Software-plus-Services

Deployment Choice
ON-PREMISES CLOUD SERVICES

Interoperable by Design

Seamless User
Experience

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Twitter hashtag: #kmamassprivacy Copyright 2010 © Knowledge Management Associates, LLC. All rights reserved.

Microsoft Online Services

• Enterprise class software delivered via subscription
services hosted by Microsoft and sold with partners

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Standard and Dedicated

• Single customer per architecture
• Multiple customers, one architecture • Businesses greater than 5,000 seats
• Customer needs rapid deployment • Optimize for 20,000+
• No seat limit • Customer needs most server features
• Cost efficiency a key focus

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Highly Secured Datacenters

Business Class Reliability and Security
Delivering highly secure, private, and reliable computing
experiences based on sound business practices

Filtering Routers
Key Features Firewalls
• Geo-redundant datacenters Intrusion Detection System
• N+1 architecture System Level Security
• 9 layers data security Application Authentication
• CyberTrust certified Application Level Counter-measures
• Secure access via SSL Virus Scanning
• ITIL/MOF operational practices Separate Data Networks
• 24x7x365 support Authentication to Data
• Backed by 99.9% uptime SLA

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SharePoint Capabilities
Power of Choice
User Subscription License (USL) gives access rights to SharePoint Online and
gives CAL rights to SharePoint Server on premises
SharePoint deployment choice by site collection

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SharePoint Capabilities Summary
Content Business Business Service Related
Portal Collaboration Search
Management Processes Intelligence Features
 RSS Content  Standard Site  Document Information • Search in a site  Forms libraries • Integrated  Multiple Site
Syndication templates Panel collection  Three state business Collections per
 Privacy & security  Wikis, Blogs, Team  Document Action Bar workflow intelligence customer
 Audience Targeting Site, Document Document Information  Custom non- dashboards  Manage Site
• People search
(by group only) Workspace, Blank Panel code workflows • Key performance Collection Features
• Business Data
 Site and document  Basic meeting  Retention and indicators and quota
Search
aggregation workspace Auditing policies • Business • Filter web parts  Microsoftonline.com
• Enterprise
 Site Manager  People and groups  Navigation controls Document • Integrated domain
content sources
 ActiveSync based lists  Content authoring and Workflow flexible  Separate host-
• Cross site-
Mobile Device  Calendars publishing Support spreadsheet header per site
collection
Support  Email Integration  Page Layouts (Approval, Collect publishing collection
search
 SharePoint sites and  Task Coordination  Site variations Feedback, Collect • Share manage  Authenticated
• Admin & Signatures,
Documents Roll up  Surveys  Slide Libraries and control access only
Management Disposition
web parts  Document  Document spreadsheets  Off-boarding of
• Indexing Approval, Group
 Client integration Collaboration Management Site • Web-based customer data
Controls Approval,
 Integration with  Issue Tracking Templates Translation
business  Security-trimmed
SharePoint designer  20 Site Admin Management intelligence using site list on
(except site backup Templates (of the 40  Document Workflow) excel services company home
and restore) fantastic forty) Management Site • Custom code • Data connection page
Templates workflows libraries
 Portal Site Templates • Social Networking • Content staging and • Browser based • Business Data • Vanity domains
 Audient Targeting Web part deployment forms Catalog • managed path
 Distribution Group • Real time presence • Standard Enterprise • Centralized • Business data information
 Create Audiences and communication and Publishing Site forms web parts architecture
 My Site Personal Site  Standard Meeting templates management and • Business data • tenant admin
 Site Directory Site Templates • Policies, auditing and control actions across site
 Colleagues and  Blank, Decision compliance • Design once • Report center collections
memberships web  Social, Multipage • Records Repository development
parts Meeting • Email content as model
 User Profiles import Workspace records • Form import
 Profile • Mail enabled lists • legal holds wizard
synchronization • 20 Server Admin • Integration with • Integrated
 Directory import Templates (of the Microsoft information deployment
• Windows Mobile fantastic 40) rights management model for no-
Device Support for IE (IRM) code forms
• Extranet Access • WYSIWIG Web Content • Compatibility
• Anonymous Access Editor Checker

Online & Server Server Only

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About the Speaker
John Liccione

GM Online Products, Metalogix International
Jliccione[at]metalogix[dot]net

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Metalogix Software

• ISV provider of award-winning productivity solutions
for Microsoft SharePoint, Exchange and BPOS.
 Migrate, manage, recover, and archive enterprise
content and support regulatory compliance
• Founded in 2001
• 2000+ customers
• Offices in: Boston, Dallas, Vancouver, Halifax,
London, Switzerland, Bratislava

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Metalogix BPOS Migration Products-Today
• Migration Manager for Exchange Public Folders New

• SharePoint Site Migration Manager
• Web Site Migration Manager
• File Share Migration Manager
• SharePoint Site Migration Manager for eRoom

Metalogix Migrates in 1 Hop With Metalogix SharePoint Extensions
Native SharePoint Web Services approved for BPOS-D by Microsoft
BPOS Standard BPOS Dedicated

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Recent Metalogix BPOS Migrations
 Over 100,000 pages of Lotus Notes
content migrated from ING and Aviva
to BPOS-D
 Metalogix Website Migration Manager

 Home Depot is migrating1.75 TB of
EMC/Documentum eRoom content
to BPOS–D
 SharePoint Migration Manager for eRoom

 CDW successfully migrated their on
premise SharePoint instance to BPOS-S
 SharePoint Site Migration Manager

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What’s Coming in 2010 From Metalogix

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Metalogix Resources & Contact Info
• Metalogix on the web: http://www.metalogix.net
• New White Paper on Migrating Exchange Public Folders to
SharePoint and SharePoint Online with Metalogix
http://www.metalogix.net/Products/Migration-Manager-for-
Exchange-Public-Folders/White-Papers/Migrating-Exchange-Public-
Folders-to-SharePoint-with-Metalogix-Migration-Manager-for-
Exchange-Public-Folders/
• Sales Inquires: sales[at]metalogix[dot]com
• Migration/Restore Product Support:
support[at]metalogix[dot]com
• Archiving Product Support: pamsupport[at]metalogix[dot]com
• Call us at: 1-877-450-8667

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What to Do Next

• Engage in Cloud Assessment
• Plan for SharePoint 2010 wave
• Read up! (resources)

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Resources
• Nicholas Carr’s 2005 Sloan Management Review Article: “The End of
Corporate Computing”:
http://sloanreview.mit.edu/the-magazine/articles/2005/spring/46313/the-end-
of-corporate-computing/
• Arpan Shah’s blog about SP Online in 2010 Wave:
http://blogs.msdn.com/arpans/archive/2010/01/12/sharepoint-online-in-the-
2010-wave.aspx
• Microsoft Online Services blog article about SharePoint IPD guide:
http://blogs.technet.com/msonline/archive/2009/06/11/sharepoint-online-ipd-
guide-published.aspx
• KPMG presentation
http://www.slideshare.net/eburon/kpmg-cloud-computing presentation-short-
version

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In Closing…
- Next Steps
- Questions & Answers
- Webinar Feedback
- March Webinar & Future Topics

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KMA Insights Feb'10 Webinar: SharePoint In The Cloud Or On-Premise?

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