1. •Unit 1
• PowerPoint Basics
• Trusty Toolbars
• Handy Help
• Techie Terms
• Cool for School

2. Finding the toolbars
The toolbars contain graphically illustrated buttons that you
click to perform specific tasks in a program. PowerPoint
has four main toolbars, which can help you create your
presentations quickly and easily.
The Standard Toolbar is located at the top of the
PowerPoint window, below the menu bar. It has buttons for
common tasks such as saving, printing, checking spelling,
and inserting charts and tables.

3. The Formatting Toolbar is located just below the standard
toolbar. Most of its buttons are for formatting text. Use
these buttons to change the font type or size, make text
bold or italic, indent text, and insert bullets.

5. The Drawing Toolbar is located at the bottom of the
PowerPoint window. It has tools for drawing shapes, adding
lines and curves, and inserting text boxes and WordArt. It
also has buttons for manipulating and formatting the
objects you draw.

6. Moving the toolbars to new locations
All PowerPoint toolbars can be moved or docked to any side of the
PowerPoint window. As well, docked toolbars,
including the Standard Toolbar, the Formatting Toolbar, and
the Drawing Toolbar, can be converted to floating toolbars.
A move handle on the left or top of the toolbar indicates that
the toolbar is docked. A title bar indicates the toolbar is
floating.
1. Click the move handle on a docked
toolbar, or click the title bar on a floating
toolbar.
Here's how to move one of the toolbars to a
new location:
2. Holding down the mouse button, drag
the toolbar to the new location.

7. Docking a toolbar
Try docking a toolbar to the top of the PowerPoint window.
This will give you more working area on your PowerPoint
window.
1. Click the title bar on the
toolbar.
If you see move handles on the toolbar, you
know it is successfully docked.
2. Drag the toolbar upwards,
until the toolbar outline snaps
into place along the edge of the
program window.

8. Adding and removing toolbars
PowerPoint has several other toolbars to help you
accomplish your tasks.
The Picture Toolbar has several buttons that are
useful when you work with images. There are buttons
for Contrast, Brightness, and Cropping. This toolbar
will automatically appear when you insert clip art or
pictures.

9. The Animation Effects Toolbar has buttons for working with
animations, and the Web Toolbar helps you create
presentations on the Internet. There's also a Reviewing
Toolbar, a WordArt Toolbar, and a Control Toolbox Toolbar.
When you're a more advanced user, you may wish to add
some of these toolbars to your PowerPoint window. Let's say
you want to add the Animation Effects toolbar. Here's what
you do:
1. Click the View menu, and then
point to Toolbars.
2. In the submenu, click the
check box next to animations
effects. An animation effects
toolbar appears in the
PowerPoint window.

10. Removing a toolbar
PowerPoint lets you remove toolbars you don't need. Try
removing the Animation Effects toolbar you just activated.
1. Click the View menu, and then point to Toolbar.
The check mark disappears and the Animation Effects toolbar
is removed from your PowerPoint window.
2. In the submenu, click the check box next to Animation
Effects to deselect it.

11. Activating and using the Office Assistant
The Office Assistant is an animated help system that
answers your questions, and offers tips and helpful
suggestions as you work. The standard Office
Assistant character is Mr. Clipit an animated paperclip,
but you can change the Office Assistant's character at
any time.
To activate the Office Assistant, click the Office
Assistant button on the Standard Toolbar.

12. Or click the Help menu, then click Microsoft PowerPoint
Help.
The Office Assistant appears, ready to assist you. Once the
Office Assistant is activated, it “observes” your work and
offers tips or suggestions. A yellow bulb above the Office
Assistant indicates that it has a tip.

13. You can ask the Office Assistant to help you perform tasks
in PowerPoint. Lets say you want to find out how to insert a
graphic. Here's what you do:
1. Click the Office Assistant. A
callout appears, asking you what
you want to do.

14. You can ask the Office Assistant to help you perform tasks
in PowerPoint. Lets say you want to find out how to insert a
graphic. Here's what you do:
2. Type in your request. For
example, type "insert a graphic". A
list of related help topics will
appear.

15. You can ask the Office Assistant to help you perform tasks
in PowerPoint. Lets say you want to find out how to insert a
graphic. Here's what you do:
3. Select a help topic from the list.
(Click See More for more options.)
The help topic is displayed.

17. Using PowerPoint vocabulary
Here are some terms in PowerPoint 97 that are
useful to know.
Slide: An individual screen in a slide show.
Presentation File: The file you save to disk that
contains all the slides, speaker’s notes, handouts, etc.
that make up your presentation.
Object: Any element that appears on a PowerPoint
slide, such as clip art, text, drawings, chart, sounds,
and video clips. You can refer to a clip art object, a
text object, a title object, a drawing object, etc.

18. Slide Show: A series of slides displayed in
sequence. A slide show can be controlled manually
or automatically.
Transition: A special effect used to introduce a
slide during a slide show. For example, you can fade
in from black, or dissolve from one slide to another.
Click here to see a demonstration of transitions.

19. Unit 1
Obviously you're a teacher with a pioneering spirit.
So, no doubt, you'll want to teach your students how
to create multimedia presentations using PowerPoint.
Before you get your students all excited about funky
animations and nifty sound effects, you'll have to
equip them with a few PowerPoint essentials.
First and foremost, you have to talk the talk.
Introduce your students to PowerPoint vocabulary by
doing a live demonstration of all the different terms
you will be using. Explain the difference between a
slide and an object. Show how a transition is a part of
a slide show. And just to make sure everyone is on
the same wavelength, follow-up your demonstration
with a worksheet.

20. PowerPoint comes with many toolbars-fifteen of them, to
be exact. Don't worry about introducing your students to
all of them. Concentrate on the four main toolbars that
appear when you first open the program.
You might want to consider introducing the toolbars one
at a time. To start, you can hide all of the toolbars. When
your students need to format text or add graphics, show
them how to add the appropriate toolbar and teach them
the function of each button.
The toolbar-by-toolbar approach sounds radical, but what
better way to prevent your students from clicking every
button in sight. Teaching PowerPoint one toolbar at a time
also keeps your students focused and gives you a nice,
systematic way of introducing the program's features and
functions.

21. Before you introduce the Office Assistant to your
students, consider whether it will be beneficial to them.
Will your students be able to read and comprehend the
words in Office Assistant? Can they navigate through the
Help files without your assistance? Do you have enough
class time to let students explore this feature? Will your
students become as addicted to animating with the Office
Assistant as you are?
Note: If you haven't discovered this yet, hold your mouse over the Office
Assistant and click your "right" mouse button. Choose Animate from the pop-
up menu and be prepared for a surprise.
Take the Quick Quiz to
test your knowledge!

22. Unit 1: PowerPoint Basics

23. 1. You know a toolbar is successfully docked
when…
a. it moves to the side of the page.
b. it turns a different color.
b. a loud whistling sound comes from your
computer speakers.
c. move handles appears on it.
Click the correct answer

24. A toolbar is successfully
docked when move
handles appear on it.

25. 2. Which of the following is NOT a
PowerPoint object?
b. drawing
c. text
d. Chart
e. None of these
a. font
Click the correct answer

26. Drawings, text, and charts are all PowerPoint
objects; fonts are the style of text.

27. 3. Microsoft’s Animated assistant is…
a. only available at Microsoft.com
a. is available on the PowerPoint Tools menu.
b. all of these
b. can offer tips and helpful suggestions as you work.
Click the correct answer

28. The Office Assistant can offer tips
and helpful suggestions as you
work.

29. 4. Which of the following is not a PowerPoint
toolbar?
a. WordArt
b. Animation Effects
c. Web
d. Control Box
e. All of these are PowerPoint toolbars.
Click the correct answer

30. WordArt, Animation Effects, Web,
and Control Toolbox are all
PowerPoint toolbars.

31. 5. Based on this tutorial, which of the following is a good
suggestion when introducing PowerPoint to students?
b. Show them all of the toolbars before beginning.
c. Always show them the Office Assistant.
d. All of these.
a. Start by introducing them to terms and vocabulary.
Click the correct answer

32. You should begin by introducing them to terms and
vocabulary. Starting with all of the toolbars and
introducing the Office Assistant is not always a good
idea.

33. Return to beginning
You have successfully completed the Quick Quiz!