Contenu connexe Similaire à Knowledge is Power Similaire à Knowledge is Power (20) Plus de ITSM Academy, Inc. Plus de ITSM Academy, Inc. (20) Knowledge is Power 1. Knowledge is Power
Moving D t t Wi d Using
M i Data to Wisdom U i a
Service Knowledge Management System
© ITSM Academy
2. About ITSM Academy
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Welcome!
3. Agenda
Basic Knowledge Management concepts
The Service Knowledge Management System
First steps towards sustainable Knowledge
Management
Social media and Knowledge Management
Thanks for joining us today.
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© ITSM Academy 3
5. What is Knowledge Management?
Knowledge Management (KM) ensures the right information is
delivered to the right place or person at the right time to enable
an informed decision
Well-managed knowledge can
W ll dk l d
Increase a service provider’s efficiency
Improve service quality and customer satisfaction
I i li d if i
Reduce the cost of service provision
© ITSM Academy 5
6. Why is Knowledge So Hard to Manage?
knowl·edge: acquaintance or familiarity gained by sight,
experience,
experience or report ~ source: dictionary com
dictionary.com
We have lots of data but less information or knowledge
We are not sure which knowledge is valuable
“Tribal knowledge” and experience is difficult to document
Pockets of data reside in many sources and tools
Databases can be too linear for meaningful queries
Controlling accuracy and currency is challenging
Proprietary knowledge = job security?
© ITSM Academy 6
7. Knowledge Types (DIKW)
Data Wisdom (Why?)
Discrete facts Applies knowledge and puts
Captured in databases it in context
Information Provides strong common sense
(Who, Wh
(Wh What, Wh Wh ?)
When, Where?) judgment
Provides context to data
Stored in documents,
reports, email, multimedia
il l i di
Knowledge (How?)
Includes experiences, ideas,
insights, values
Facilitates decision making
© ITSM Academy 7
8. KM Relies on Systems Thinking
Knowledge
g
Information
Data
A system
Relates things to work together towards a common goal
Is usually built from a set of tools and databases
Forms a virtual repository
Provides a big picture view
© ITSM Academy 8
9. What is a Service Knowledge Management
System (SKMS)?
A set of tools and databases that are used to manage
knowledge and information. The SKMS includes the
Configuration Management System, as well as other tools
and databases. The SKMS stores, manages, updates and
CMDBs
presents all information that an IT Service Provider needs to
manage the full Lifecycle of IT Services.
g y
Source: Official ITIL® v3 Glossary SKMS
CMS
CMDBs
© ITSM Academy 9
10. Related Elements Within a SKMS
Service Management Systems and Tools
Configuration Management Databases
Configuration Management System
SKMS
Incident, Problem, Change and Release
data
CMDB Human Resource or People data
CMS Availability Management Information
y g
System
Capacity Management Information System
Known Error Database
Service Portfolio
Supplier and Contracts Database
© ITSM Academy 10
11. Service Knowledge Management System
T l and databases used to manage knowledge and
Tools d d t b dt k l d d
information; includes the CMS and other tools and
databases (e.g., AMIS, CMIS, SCD, Known Error Database)
Decisions
D ii
Configuration Management System
Tools and databases used to manage configuration
data and related information (e.g., incidents, problems,
known errors, changes, releases and people)
Configuration Management Database(s)
Database(s) used to store configuration records
throughout their lifecycle. Configuration records store
attributes of CIs and relationships with other CIs
Data is gathered within CMDB(s), feeds through the CMS into the
SKMS and supports the informed decision-making process.
© ITSM Academy 11
12. The SKMS Has Several Layers
IT Quality Services Asset and
Presentation Governance Management Configuration
Layer
Portal Learning and Service Desk Self Service
(views)
Training and Support
Search, Browse, Store, Retrieve, Update, Publish, Subscribe, Collaborate
Knowledge Monitoring
Query and Reporting Performance Management Modeling
Processing Analysis Scorecards
Layer
Service Business
Information AMIS CMIS KEDB SCD Partner Info
Portfolio Influences
Integration
Layer Service Knowledge
Management Database
Data Integration Layer – Configuration Management System
Data Document and
File Stores HR
sources
CMDB1 CRM
and Tools Access
CMDB2
DB Supply Chain
Event
Unstructured Structured CMDBs Enterprise
Management Applications
© ITSM Academy 12
14. Let’s Start with the Basics
Do You Know?
What k
Wh knowledge is necessary?
l d i ?
Who will use the knowledge? How?
What conditions need to be monitored?
What data is available and where it is
stored? What tools are being used?
What is the cost of capturing and
maintaining data?
For information to be What policies, legislation, standards or
valuable, it must be
, requirements apply?
meaningful and
manageable Are there any intellectual property or
copyright issues?
© ITSM Academy 14
15. Service Transition is the Knowledge Gateway
SKMS
Service Design Service Transition
• Configuration baselines • Testing and acceptance
Service Operation
• User documentation
• Service Design Package • Known Errors
• Tech documentation
• CMDB/CMS updates • Build documentation
• Training
• Knowledge Mgmt
• Incidents, P bl
I id t Problems, KEKEs
© ITSM Academy 15
16. Knowledge Management Activities
• Assign roles and • Make available to
responsibilities other functions and
• Determine KM lifecycle stages
methods, policies,
procedures,
tools,
tools metrics KM Knowledge
K l d
Strategy Transfer
Using the Data &
SKMS Information
Management
g
• Share the SKMS • Determine data
among IT, partners requirements
users and customers • Define architecture
and procedures
© ITSM Academy 16
17. Leverage Social Networking
Leverage social networking Social networking may
techniques such as
t h i h Capture intuitive knowledge
Wikis that does not “fit” into field
Twitter Be less intimidating or
Blogs restrictive than a database
format
Intranets
Be used to front-end or
Videos supplement the SKMS
presentation layer
Encourage staff and supplier
participation
Social networking must be filtered and controlled. Many organizations are
g y g
replicating social networking capabilities internally to capture knowledge.
© ITSM Academy 17
18. Tips for Getting Started
Pilot with a project for a new or changed service
Build from the top (presentation layer) down
Avoid terms that are too technical or difficult to understand
A i clear roles and responsibilities
Assign l l d ibiliti
Have controls for contributing and verifying knowledge
Interview staff, users and partners for “tribal knowledge
tribal knowledge”
Build a friendly front-end (portal, wiki, query tool)
You do not have to consolidate tools unless it makes sense
Knowledge is only valuable if it is easy to retrieve
© ITSM Academy 18
21. Visible OPS
Certified Process
From Help Desk to Design Engineer (CPDE) ITIL SOA
Service Desk
ITIL PPO
Defining Your
Service Catalog ITIL RCV
ITIL Service Strategy ITIL Managing Across ITIL OSA
the Lifecycle (MALC)
ITIL Service Design
Service Transition
ITIL Service Transition Overview
ITIL Service Operation
Service Operation
ITIL Continual Overview
Service Improvement
ITSM Roles ITIL
and Responsibilities Foundation
ISO/IEC 20000
Apollo 13 Simulation Foundation
MOF
Foundation
ITIL Executive Briefing
Customer Service
ITSM Excellence
ITIL O
Overview
i
Leadership
Building Blocks of
Process Design
ISO/IEC 20000 Overview
Solid colored boxes represent accredited certification courses.
Grey boxes represent non-certification courses including workshops and simulations.
22. IT Service Management Professional
(ITSMP) Diplomas
ITSM Academy is Licensed by the
Commission for Independent
Education, Florida Department of
Education, offering occupational
ITSMP® Diplomas.
On our website, this symbol
indicates courses which accrue clock
hours toward a Diploma as:
Change Manager
Support Manager
Service Level Manager
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23. ITIL Qualification Scheme (1)
Master
Certified Process
ISO/IEC 20000 ITIL Design Engineer (CPDE)
Foundation
Expert Complementary Course
Complementary Course 1.5 credits
1 credit 5 credits
Managing A
M i Across th Lif
the Lifecycle
l
3 credits each 4 credits each
CSI Service Offerings and Agreement (SOA)
SO
ST
SD Release, Control and Validation (RCV)
SS
Planning, Protection and Optimization (PPO)
Operational Support and Analysis (OSA)
Lifecycle Stream Capability Stream
© ITSM Academy 2008
2 credits
V3 Foundation
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