Microsoft PowerPoint is a presentation program developed by Microsoft as part of the Microsoft Office suite. It was launched in 1990 and runs on Windows and Mac operating systems. PowerPoint 2007 introduced new features like better sharing capabilities, digital signatures, and a new user interface. PowerPoint is a multimedia tool that can be used for projects, reports, tutorials, and presentations in learning and business. It has tools for creating and displaying slides with text, images, video, and audio. Effective PowerPoint presentations are concise, visually engaging, well-organized, and technically well-executed during the live presentation.
2. What is Microsoft Power Point?
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Microsoft PowerPoint is the name of a proprietary
commercial presentation program developed by
Microsoft. It was officially launched on May 22, 1990 as a
part of the Microsoft Office suite, and runs on Microsoft
Windows and Apple's Mac OS X operating system. The
current versions are Microsoft Office PowerPoint 2010
for Windows and Microsoft Office PowerPoint 2011 for
Mac.
3. Introduction to Microsoft Power Point 2007
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WHAT”S NEW ON MICROSOFT POWERPOINT 2007 ?
Better Sharing Capabilities Save as PDF
Digital Signature Document Inspector
New user Interface
Live Preview
XML Compatibility
Themes
Enhanced Special Effects
Create a Custom Layout
SmartArt
Presenter View
Print Preview
4. Power Point
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PowerPoint is a multimedia tool that reaches students
with different learning styles. Students learn visual
literacy by communicating in this medium. They can
also use audio to get a message across.
Furthermore, the program has the capability of
including video and easily links to the Internet.
PowerPoint is versatile and has as many uses. Projects
that teachers have done in the past using this program
are: tutorials, lesson reviews, running
presentations, reports, autobiographies, interactive
quizzes and spelling sentences.
5. Parts of PowerPoint
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Parts of the PowerPoint screen:
• Title bar - displays the document name
• Menu bar - click on a menu option to see a list of commands
• Standard toolbar - frequently used menu options
• Formatting toolbar - displays formatting commands
• Placeholder - click or double-click to add an element to a slide
• Outline view button - displays document in outline form
• Slide view button - displays slides one at a time
• Slide Sorter view button - displays all slides in a single screen
• Slide show button - displays slide show
• Drawing toolbar - displays drawing tools
• Status bar - shows the current page number and position of the
insertion point in the document
• Office Assistant - quick help when you need it
6. Power Point Uses and Importance
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PowerPoint Presentations are a way of attracting
audience towards your views and arguments. It is one of
the most helping factors behind success of every
meeting. There are various uses of power point
presentations, some of them are integrated. The most
popular uses of power point presentations are in modern
days learning, corporate training sessions, business and
marketing meetings, and sales gatherings.
7. Power Point Uses and Importance
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Used as Learning Solutions
Used in Corporate Training Sessions
Used in Marketing Strategy
8. Guidelines for an effective presentation session:
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• Your presentation should be to the point and focusing over
actual purpose.
• There should be a professional look deciding your
organizations identity.
• You need to practice properly before delivering a
presentation in any seminars.
• There should be less text, and maximum possible graphics
in presentations.
• Take care of your time, users positive responses, and their
ease, don't make people bored with longer duration
presentations.
• There should be uniform colors and font appearance
throughout the presentation to avoid in-convenience.
9. Top 10 benefits of PowerPoint
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Bring more energy and visual impact to your
presentations.
Work with others without having to wait your turn.
Add a personalized video experience.
Imagine just-in-time show and tell.
Access your presentations from more locations and on
more devices.
10. Top 10 benefits of PowerPoint
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Create high-quality presentations with stunning
graphics.
Captivate your audience with new transitions and
improved animations.
Organize and print your slides more effectively.
Get things done faster.
Work on multiple presentations and multiple
monitors.
11. Best Practices in Presenting with PowerPoint
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Think about goals and purpose of handouts
Minimize the number of slides
Don't parrot PowerPoint
Hold up your end
Time your talk
Give it a rest
Make it interactive
Mix up the media
Hide your pointer
Rehearse before presenting
12. Know Your Moves
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In addition to being a smooth presenter, you’ll need to make sure you
know the basic keyboarding techniques for technically moving through
your presentation.
Go to the next slide
• Click the mouse
• Press spacebar or enter
• Click the forward arrow
• Right-click, and on the shortcut menu, click next
Go to the previous slide
• Press backspace
• Click the back arrow
• Right-click, and on the shortcut menu, click previous
13. Know Your Moves
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Go to a specific slide
• Type the slide number, and then press return
• Right-click, point to go on the shortcut menu, then
point to by title and click the slide you want.
See previously viewed slide
• Right-click, point to go on the shortcut menu, and then
click Previously Viewed
14. Know Your Moves
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Temporarily black out the screen during a presentation
• Press the B key - This turns the audience's monitor black
To resume the slide show
• Press the B key again to return to the current slide
• Press any of the keys listed above to move to the next screen
• Press any of the keys listed above to return to the screen
previously displayed
15. Graphic Design Issues
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Use contrasting colors
Use readable fonts
Limit text per slide
Use bright background colors
Use simple muted background images
Avoid excessive motions
Eschew cutesy sounds
16. Technical Issues
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Power Point File size
Don’t work off of a Floppy Disc
Images- compress outside Power Point
Audio- embedded or linked
Video- always linked
Using Power Point on Web
17. Ten Secrets For Using PowerPoint Effectively
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1. Start by creating an outline
The most important part of any presentation is
the content, not the graphical appeal. That is why
you should develop your presentation with the
content first, before deciding on the look
(colors, graphics, etc.) Create a good structure
for your presentation by reflecting on the goal
of the presentation, what your audience is
thinking right now, and what points you need to
make in order to move the audience from where
they are to where you want them to be.
18. Ten Secrets For Using PowerPoint Effectively
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2. Use Contrasting Colors
If you want your audience to be able to see
what you have on the slide, there needs to be
a lot of contrast between the text color and
the background color.
3. Use a big enough font
When deciding what font size to use in your
presentation, make sure it is big enough so that the
audience can read it
19. Ten Secrets For Using PowerPoint Effectively
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4. Stop the moving text
When text comes on the screen, we want the
audience to read the text, then focus back on
the presenter to hear the message.
5. Turn the pointer off
During a presentation, it is very annoying to
have the pointer (the little arrow) come on
the screen while the presenter is speaking. It
causes movement on the screen and draws the
audience attention from the presenter to the
screen.
20. Ten Secrets For Using PowerPoint Effectively
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6. Use visuals instead of text slides
Instead of using slides that only contain text,
use visuals such as graphs, diagrams, photos
and media clips to engage the audience.
7. Have Slides at the End of Your Presentation
The last slide you speak to should not be the
last slide in your presentation file.
21. Ten Secrets For Using PowerPoint Effectively
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8. Be able to Jump to Any Slide
PowerPoint has a feature that allows you to be able to
move quickly and seamlessly to any slide in your
presentation. To do so, you need to know the slide numbers.
9. Blank the screen
10. Draw on the screen during a presentation
Sometimes it can be valuable to be able to draw
on the screen during your presentation to
illustrate a particular point or item.
Source: wikipedia