Ensure superior results from your company’s Project Office using the experience of someone who has more than 100 PMOs implemented in the world.

1. PROJECTS OFFICES
ASSESSMENT,
OPTIMIZATION AND
RESTRUCTING
CONSULTING

2. CONSULTING
ABOUT
Ensure superior results from your company’s Project
Office using the experience of someone who has
more than 100 PMOs implemented in the world.
Take advantages of the Macrosolutions’ services. Improve and
ensure the results of the project office in your company. With
internationally recognized expertise, the Macrosolutions is the
market leader, with over 100 projects offices implemented in
several countries and now manage more than US$ 18 billion in
investments.
Optimize tools, planning and communication processes to ensure
your company’s increased maturity on projects and consequently
the best results.
© Macrosolutions SA. All rights reserved. 2/9

3. CONSULTING
KEY ISSUES
ADDRESSED
»»Projects Management Office dealing with results below
expectations
»»Low teams’ performance
»»Improvisations increase
»»PMO’s Loss of support and recognition as a legitimate
information and best project’s practices source
»»Constant PMO by-pass to project teams and stakeholders
»»Loss of the executive support
»»Projects poor performance in terms of time and costs
»»Risk imminent perception with no control planning
© Macrosolutions SA. All rights reserved. 3/9

4. CONSULTING
SCOPE OF
WORK
✓✓Company’s current maturity assessment and project
management gaps analysis
✓✓Mathematical modeling of Return on Investment (ROI)
considering the tangible and intangible benefits of the
project structure. (Based on the technical paper developed
by Ricardo Vargas)
✓✓Sponsors and key stakeholders’ buy-in/involvement
✓✓Process model assessment and restructuring
✓✓Definition of the documents templates
✓✓Establishment of the executive reports based on the
Management by Exception PRINCE2 ‘s principle
✓✓Gaps Assessment and analysis of the team to be allocated in
the project office
✓✓Successful case structuring
✓✓Rollout and assisted operation
✓✓Coaching
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5. CONSULTING
FACT SHEET
DESCRIPTION
Approximate period required for completion of the
ESTIMATED DURATION OF THE WORK
consultancy work
3 months.
Level of complexity of work to be performed either
WORK COMPLEXITY
by Macrosolutions or by the client. Involves internal
Medium. cultural, technical and technological challenges of the
project to be implemented.
Minimum team the client must provide for the work.
CLIENT’S TEAM (MINIMUM REQUIRED)
The workload of the client’s team depends on the
Existing PMO Team. structure of the visits and the work to be performed.
It is estimated that the client’s team engages at least
80 to 100 hours / month for the project (individually).
Determines the percentage of participation of the two
CLIENT’S TEAM ALLOCATION X
teams on the project. For example, allocating a 25%
MACROSOLUTIONS TEAM ALLOCATION / 75% indicates that 25% of the project work will be
25% Client’s Team. performed by the client’s team while 75% of the work
75% Macrosolutions’ Team. will be conducted by Macrosolutions.
Estimated number of monthly visits of the team
PROJECT ESTIMATED NUMBER OF VISITS
Macrosolutions at the client’s installations for
4 visits. diagnostic, process validation, meetings, delivery of
results and other work.
Minimum level of project management maturity that
MATURITY LEVEL (MINIMUM REQUIRED)
the organization needs to have to accomplish the work.
Medium. In more complex jobs the required minimum maturity
is a factor determining the success of the work of
Macrosolutions.
Highlights the work’s comprehensiveness within the
ORGANIZATIONAL LEVEL OF COVERAGE
organization.
Corporate:
Departmental: Some types of Macrosolutions’ consulting services can
Project: be specific and located in the project or department
while other works will involve/impact the various
sectors of the organization.
Languages in which the work of Macrosolutions are
LANGUAGE(S)
developed.
Portuguese, English, Spanish.
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6. CONSULTING
SUPPORTED
STANDARDS AND
METHODOLOGIES
Project management standards and methodologies discussed
and addressed in this consulting service.
Project Management Institute (PMI) UK Office of Government Commerce (OGC)
PMBOK Guide PRINCE2 (Projects in Controlled Environments)
PMI Practice Standard for Estimating MSP (Managing Successful Programmes) *
PMI Practice Standard for Earned Value Management — M_O_R (Management of Risks) —
PMI Practice Standard for Configuration P3M3 (Portfolio, Programme, and Project
Management * Management Maturity Model)
—
PMI Practice Standard for Risk Management P3O (Portfolio, Programme and Project Offices) —
PMI Practice Standard for Work Breakdown Structure MoP (Management of Portfolios) —
PMI Practice Standard for Scheduling MoV (Management of Value) —
PMI Standard for Portfolio Management —
Scrum Alliance
PMI Standard for Program Management —
Scrum Methodology
PMI Project Manager Development Competency
Framework
International Project Management Association (IPMA)
Organizational Project Management Maturity Model
(OPM3®) ICB® IPMA Competence Baseline
* Optional
© Macrosolutions SA. All rights reserved. 6/9

7. CONSULTING
AREAS: APPROACH
COMPREHENSIVENESS
AREA COMPREHENSIVENESS DESCRIPTION
Integration Includes the processes required to ensure that the various elements of the project
are properly coordinated.
Scope Includes the processes required to ensure that the project includes all the work
required, and only the work required, to complete the project successfully.
Time Includes the processes required to ensure timely completion of the project.
Cost Optional Includes the processes required to ensure that the project is completed within the
approved budget.
Quality Includes the processes required to ensure that the project will satisfy the needs for
which it was undertaken.
Human Resource Includes the processes required to make the most effective use of the people
involved with the project.
Communications Includes the processes required to ensure timely and appropriate generation,
collection, dissemination, storage, and ultimate disposition of project information.
Risk Systematic process of identifying, analyzing, and responding to project risks.
It includes maximizing the probability and consequences of positive events
and minimizing the probability and consequences of adverse events to project
objectives.
Procurement Optional Includes the processes required to acquire goods and services from outside the
performing organization to attain project scope.
EHS Optional Involves processes related to work safety, health and environment, including specific
regulations.
Strategic Involves the processes which link projects with corporate strategy through the
Planning indicators of the Balanced Scorecard's goals.
© Macrosolutions SA. All rights reserved. 7/9

8. CONSULTING
13 REASONS
WHY YOUR COMPANY SHOULD
CHOOSE MACROSOLUTIONS
Clients and Projects History Internationally Recognized Experience
Macrosolutions structured models and Macrosolutions was the first Brazilian
processes that support now more than organization to be accredited by PMI in
US$18 billion. their Registered Consultant Program,
one of the most comprehensive and
Return on Investment Calculated rigorous accreditation programs in
Mathematically project and portfolio management
Mathematical model based on statistical consulting.
processes and simulators which
allows the determination of return on Worldwide Operations
investment for the consultancy work. Macrosolutions has already done work
in 29 countries on all continents and in
Assessment of Future Results all stages of economic development.
To ensure the effectiveness of the work
and also the application, by the client, Mission Critical
of the process and structure developed. The experience of Ricardo Vargas and
his team, makes Macrosolutions capable
Methodology and Work Plan of acting in various projects that are
All the work has detailed schedules, considered mission critical.
scope clearly defined, project risks
management mechanisms and other Ethics, Confidentiality and
best practices. Professionalism
Everything that we do for our clients
Knowledge Transfer and is considered to be confidential and is
Documentation thus treated with the highest level of
Each piece of information produced professional rigor and security.
is cataloged and structured to be
physically and digitally delivered to the Accessibility
client at the end of the project phases. Our clients have 24x7 access to the
team of consultants via telephone, email
Ricardo Vargas’ Methodology and video conferencing mechanisms.
All Macrosolutions work is based on This ensures immediate response to
the experience and the methodology requests and improves the chances of
created by Ricardo Vargas, one of project success.
the most influential experts in project
management in the world. Simulations and Mathematical Models
One of the most important service that
Excellent Team of Consultantss Macrosolutions provides is the use of
The team of consultants Macrosolutions mathematical models and simulations,
gathers a select group of professionals which are developed and customized
with exceptional skills and proven for our clients.
international experience.
© Macrosolutions SA. All rights reserved. 8/9

9. CONSULTING
FURTHER
INFORMATION
For further information about this consulting service, please
contact:
Phone: +55 31 3024-3003
Fax: +55 31 3024-3005
e-mail: info@macrosolutions.com.br
© Macrosolutions SA. All rights reserved. 9/9