Girl Scout Troop 2702 Cookie Training for parents/guardians/responsible adults for the 2014 annual cookie sale. All rights reserved. Contact Lindsay Foster regarding use of this training for your Troop or organization.

1. Everything You Wanted to
Know But Were Afraid to Ask

2. Troop 2702 Cookie Chairs
Rachelle Whiteman / Lindsay Foster
817-929-2388 / 817-475-7467
Text messaging during business hours only. Messages will be returned AFTER business
hours. (8-3 for Lindsay; 8-6 for Rachelle)

3. Troop 2702 Cookie Chairs
Contact the Troop Cookie Chairs with ANY questions regarding the
cookie sale.
Signing an M-3 receipt or a Cookie Sales Permission Slip commits the
signee to paying for ANY and ALL cookies which are checked out to
that individual.
Do NOT sign an M-3 for any other individual. Cookie Chairs (or their
representatives) will not accept an M-3 signed on “behalf” of another
individual.
In other words, if you sign for the cookies, the
cookie credit AND responsibility is YOUR
Scout’s… not someone else’s!

4. What Cookies Do We Sell?

5. VARIETIES 2014

6. NAME CHANGE?
Sometimes you are asked for a cookie you don’t recognize. As there are
two bakers who provide Girl Scout Cookies, you might hear these names
(which are the trademarked names of Little Brownie Baker – NOT our
cookie supplier).
Little Brownie Baker
ABC Baker
(The other Girl Scout cookie supplier)
(GS-TOP Supplier)
Do Si Dos
Peanut Butter Sandwiches
Tag Alongs
Peanut Butter Patties
Samoas
Caramel deLites
Trefoils
Shortbread

7. How Do I Get My Scout’s
Cookies? (aka Pick Up)

8. PICKING UP COOKIES
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Cookies NOW!
(aka “Zoo” Cookies)
Pick up 12 cases of cookies
at the FW Zoo on one of two
days - January 10th or 11th
You are responsible for the
12 cases of cookies (144
boxes)
There will NOT be a Troop
table top. You are welcome
to set up a table top and sell
your cookies on your own.
Cookies NOW! Money and/or
cookies due in by Saturday,
January 20th
Troop Cookie Cupboard
 Pick up cookies at the Troop
distribution date (the week
of January 15-19, 2014)
based on the Cookie Depot
distribution.
 You are responsible for any
cookies picked up.
 Unsold cookies due in by
February 13th or you
purchase them for your
Scout.
 All money is due in by
February 23rd
 Additional cookies available
upon turn in of $ or return of
boxes.

9. Cookies NOW!
12 Cases as listed below; NO exchanges, substitutions, or deletions.
All money or cookies MUST be exchanged, returned or paid to Troop by Jan 19th.
Cookies NOW! Cookies
3 Thin Mints
2 Caramel DeLites
2 Peanut Butter Patties
1 Peanut Butter Sandwiches
1 Lemonades
1 Shortbread
1 Thanks A Lots
1 Cranberry Citrus Crisps

10. YIKES! My Cookies Aren’t
Selling! What Do I Do?
(aka Exchanging or Returning)

11. EXCHANGING COOKIES

Go to our Troop’s website (http://gstroop2702.webs.com)
or Facebook Group

Email Subject Line or Facebook Post should read:
WANTED (Cookie Type) (# of boxes)
 EXCHANGE (Cookie Type) (# of boxes)
 RETURN (Cookie Type) (# of boxes)

Please EXCHANGE cookies that are not selling for
ones you need to fill orders BEFORE you ask for
additional cookie orders from the cupboard.
 Please RETURN cookies that are not selling to the
Troop cookie cupboard.


12. How Much?
(aka Money Matters)

13. COST/MONEY


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$4.00 per box
12 boxes per case so a case is $48.00
Cash, check, or major credit card is accepted as payment.
We MUST have a current driver’s license and current contact
phone number on each check accepted.
Checks are payable to Girl Scouts.
The Troop will have four (4) credit card scanners. If you wish to
purchase a credit card scanner see Rachelle or Lindsay.
Turn in money OFTEN.
Parents are responsible for any cookies which they check out.

14. M-3 Slips – DO
Remember!
M-3 slips are YOUR receipt and proof:
 That you checked OUT money
 That you turned IN money
 That you checked OUT cookies
 That you turned IN cookies
 That you checked OUT/IN credit card scanner
Save your M-3s!

15. M-3 Slips – DON’T
Remember!
M-3 slips are NOT processed at:
 Troop
meetings (These are the girls’ times to meet – not to
conduct individual or group financial business transactions.)
 Table
Tops (These are the girls’ times to conduct their
collective business. Do NOT mix individual transactions and
group transactions; this causes balance sheet issues.)

16. Why Is My Scout Doing This?
(aka Purpose & Recognition)

17. PURPOSE
Entrepreneurship skills
Leadership skills
Financial awareness and budgeting
skills
All Scouts earn recognition toward
their financial literacy badges.

18. How May My Scout Sell
Cookies?

19. WAYS TO SELL
Table Top (Direct to Customer) Sales
Take Order (Cookie Order Form) Sales
Cold Calling Sales
Phone Sales
Internet Sales (Note: Using the internet order system does NOT process an
order for your Scout. Orders placed on the website are forwarded to the phone
bank and should be followed up by a Scout. At this time, we cannot process an
order via the internet.)
Door to Door Sales (Note: Scouts should NEVER be allowed to sell door to
door alone. Please accompany your Scout(s) or send her with a buddy to sell
cookies.)

20. NEW Tool This Year
NEW! COCOmobile
FREE mobile app
designed for girls—
Set
and track Cookie Sale
goals
Take and manage orders
Track recognitions earned and
Track order payment and
delivery status with their Apple®
iPhone®, iPad®, or iPod
touch®.

21. Where Are Scouts Permitted To
Sell?

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Girl Scouts may only sell cookies in the counties in the
Fort Worth Area of Girl Scouts of Texas Oklahoma
Plains. Those counties include: Hill, Hood, Johnson,
Parker, Somervell and Tarrant. This is true for both
door-to-door sales and booth sales.
Workplace sales are allowed IF a parent/guardian’s
primary workplace is located outside these
boundaries.
Booth sales are NOT allowed outside of your area.

22. Table Top Sales Information

23. Remember the Girl Scout Law
I will do my best to be
honest and fair,
friendly and helpful,
considerate and caring,
courageous and strong, and
responsible for what I say and do,
and to
respect myself and others,
respect authority,
use resources wisely,
make the world a better place, and
be a sister to every Girl Scout.
When selling cookies, we expect that
members and representatives of
Troop 2702 will honor the Law in
ALL ways.

24. TABLE TOP SALES 1
Cookies NOW! (January 10-11,
2014) offers Scouts the opportunity
to get cookies in hand one week
earlier than those waiting for a Troop
Depot pick up and thereby get a
head start. Individual Scouts may
arrange their own direct to customer
sales following their Cookies NOW!
pick up.

25. TABLE TOP SALES 2
Table Top Sales are organized by the Troop
Table Top Sales require a minimum of two (2)
Scouts to be held.
If there are not two (2) Scouts registered at least
72 hours prior to the table top, it will be
cancelled.
Any registered Scout may check out cookies
from the cupboard to cover a cancelled table top
and host an individual sale. All cookies checked
out will be the responsibility of the Scout and will
be included in her individual cookie count.

26. TABLE TOP SALES 3
Table Top Sales are posted on the Troop’s
Facebook events calendar due to previous“raiding”
of our Troop calendar.
Troop leadership may add additional dates. All
Table Top Sales sign ups are first come/first
reserved. Please check the Troop Facebook page
about the most up-to-date times & locations.
Scouts who make initial contact for a Table Top will
be given FIRST PRIORITY and CHOICE for time
slot. (In other words, if you bring the contact to
Troop leadership, you earn the right to choose your
time slot.)

27. TABLE TOP SALES 4
Cookie/money discrepancies will be the
responsibility of the Scout(s) and her parent or
guardian. The Troop does not cover
cookie/money discrepancies.
There will be NO cookie sign outs or returns at
Table Tops. (Nothing that requires an M-3 will
occur at a Table Top sale!)
Scouts MUST be accompanied by a parent or
guardian AT ALL TIMES. (If you leave the table
top, your Scout leaves with you.)
Siblings are not allowed at Table Top sales. Please
make alternate child care arrangements.

28. TABLE TOP SALES 1st SHIFT
First shift Scouts & parents/responsible adults will
be responsible for:
Picking up the money bag, table top inventory, and
supplies the NIGHT BEFORE the scheduled table top AT
A SCHEDULED TIME.
Arriving at the table top location at least five minutes prior
to scheduled start time to set up.
Notifying location management, if necessary, of Troop
2702’s arrival. (Check Facebook Events calendar for
details regarding management notification.)

29. TABLE TOP SALES LAST SHIFT
Final shift Scouts & parents/responsible adults will
be responsible for:
Returning the money bag, table top inventory (closing),
and supplies within one hour or at the scheduled
Close/Counting Appointment of the table top
completion.
Notifying location management, if necessary, of Troop
2702’s departure. (Check Facebook Events calendar for
details regarding management notification.)
Counting all table top funds with Troop leadership before
they will be excused.
Checking in all inventory with Troop leadership before
they will be excused.

30. TABLE TOP SALES - SHIFT CHANGE
At change of shift, inventory count MUST be taken
and recorded.
Any shift with a discrepancy will be the shift held
responsible for the discrepancy.
Do not count money at shift change – COUNT
INVENTORY!

31. Table Top Tips

32. TABLE TOP SALES TIPS
Successful table top (direct to customer)
sales include:
Scouts who have eaten before they arrive or who have a light
snack to eat during the table top
Scouts who are well rested and ready to promote cookie
sales
Scouts who have used the restroom or bathroom facilities
prior to starting their shift

33. TABLE TOP SALES TIPS 2
Successful table top (direct to customer)
sales include:
Scouts who are dressed appropriately for the weather
conditions (hats, mittens, layers of clothing, double socks,
boots or other weather appropriate footwear, windbreaker,
rain gear, etc.)
Scouts who are energetic and enthusiastic Note: Scouts who
are not actively participating in cookie sales will be asked to leave
and will be replaced by other Scouts. Our previous years’ sales
tracking proves that Scouts who are sitting DO NOT sell cookies…
this lowers your Scout’s opportunities to earn Cookie Bucks and
Troop trip participation.

34. TABLE TOP SALES TIPS 3
Successful table top (direct to customer) sales
include: (continued…)
Tracking cookie sales as they occur. Attempting to match
money with cookies or “back counting” throws off the cookie
to money count.
Breaking down case boxes and save them if that flavor’s
case is emptied. These are used to cross check total sales.
Please do not throw away empty cases.
Separating cookie money and Troop to Troop donations. All
“keep the change” requests should be placed in the Troop to
Troop donations can. Any donation or “tip” is not for the
individual Scout – it is a Troop to Troop donation! Put all T2T
in the Ziploc marked bag at the end of the shift.

35. What Else Haven’t I Asked?
(aka Other Important Information)

36. WHAT’S for SALE?
ONLY COOKIES!
Do not sell props or decorations
Do not sell posters
Do not sell signage or banners
Do not sell your Scout
SELL COOKIES ONLY!

37. WHICH LOCATION?
Troop Cupboard



Turn in money
Exchange cookies
Get more cookies
At Table Top

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Sell cookies
Collect money
Collect T2T donations

38. STORAGE
Store cookies where they aren’t exposed
to:
High heat (NO garages or cars!)
Direct sunlight
Dampness (use cardboard under cookies if stored on
concrete)
Potential water exposure – heavy rain, freezing pipes
Strong odors – moth balls, cedar chips, gasoline
Ants – it won’t take them long to find the cookies
Dogs and young siblings who love cookies!

39. TROOP CUPBOARDS
For respecting the Troop Leadership’s time
with their families
For understanding that the Troop Leadership
also has Scouts who are participating in
cookie sales
For calling ahead to make sure that the
Troop cupboard is available
For making and keeping an appointment to
pick up cookies from the Troop cupboard
For calling to let the Troop cupboard know if
you are running late or will not make your
appointment

40. TIMELINE
Jan. 10-11 – Zoo pick up/Cookies NOW!
Week of Jan. 13th – General troop cookie pick up
Jan. 20th – 100% money and/or cookies due for any
Cookies NOW!
Jan. 25th – 50% of money due in for additional
cookies
Feb. 10th – 75% of money due in for additional
cookies. Return UNSOLD cookies no later than
Thursday, Feb. 14th to Troop for disbursement.
Feb. 24– 100% of money and/or cookies due in.
Sale ends FEBRUARY 23, 2014

41. Individual Recognitions
Troop 2702 has opted OUT of individual
prize recognitions for 2013.
60 boxes
Theme patch
Brownies through Ambassadors
who sell 1200 packages or more
will be invited to celebrate her
success with an overnight trip to
San Antonio. The girls will have
a fun-filled trip exploring the San
Antonio Zoo, one of the nation’s
top 10 zoos with special program
activities. Girls will earn a “Roars
and Snores” patch while
participating in animal related
activities, meeting animal
ambassadors and touring the
zoo after hours. We will spend
the night at the zoo. The Diva
Trip will be May 3 and 4, 2014.

42. Cookie Bucks
Using Cookie Bucks for GS-TOP’s
Resident and Day/Twilight Camp
Packages
Days of Resident
Camp
125
1 day
250
2 days
375
3 days
500
4 days OR
1 session of
day/twilight camp
625
5 days
750
6 days
1625
13 days

43. Cookie Bucks continued…
Using Cookie Bucks for GS-TOP’s Resident and Day/Twilight Camp*
*All summer program activities have not been finalized. Please check the
Summer Guide for final Cookie Bucks for summer activities.
Cookie Bucks are valid from April to September.
Girls who have at least 115 packages remaining after applying toward
Resident, Day/Twilight Camp, and High Adventure Trips fees may
convert them to Cookie Bucks (see chart) to use in GS-TOP Shops or
for activities.

44. MORE QUESTIONS?
Images in this presentation are courtesy of Scout Mom’s Scribbles

45. Thank you and
good luck on your
2014 Cookie
Sales!

46. VERIFICATION
SUBJECT: 2014 Cookie Presentation (Scout’s Name)
NOTICE: By viewing this presentation and signing (or sending electronic
verification), the viewer agrees:
 That he/she has read and understands the information presented in
this presentation.
 That he/she is responsible for all information contained within this
presentation.
 That he/she agrees to abide by Troop 2702 cookie sales policies and
procedures.
 That he/she will bring any complaint, concern, or issue to the Cookie
Chair(s) and NOT to another Troop 2702 parent/guardian or other
individual not associated with Troop 2702.
Signature of viewer:
For purposes of this presentation, an email acknowledging the above will constitute an electronic signature.