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GENERAL INSTRUCTIONS COMELEC ELECTION 2013 PHILIPPINES
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GENERAL INSTRUCTIONS COMELEC ELECTION 2013 PHILIPPINES

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GENERAL INSTRUCTIONS COMELEC ELECTION 2013 PHILIPPINES

GENERAL INSTRUCTIONS COMELEC ELECTION 2013 PHILIPPINES

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  • hi sir, can i please get a copy of this helpful guide.. thank you.. morales2013.muict@gmail.com
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  • hi sir, can i please get a copy of this file.. thank you.. morales2013.muict@gmail.com
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  • sir, isang magandang araw po...maari po ba akong makahingi ng kopya ng lahat ng ito...magandang bagay po ito para sa mga katulad namin na simpleng mamamayan...para mayroon kaming basehan sa mga nangyayari sa araw ng eleksiyon...pakisend na lang po sa e-mail add ko w_e_liton_621@yahoo.com.ph...maraming salamat po...
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  • Hi sir pls hand me a copy of this helpful manual : m a public school teacher. andres.bonifacio20@yahoo.com. Thanks in advance!!
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  • hi sir, can i please get a copy of this file.. thank you.. mmkuting@gmail.com
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  • 1. COMELEC-REGION VI TRAINING OF REGIONAL POOL OF TRAINERSFor the May 13, 2013 2nd AUTOMATED National And Local Elections February 25-27, 2013 Iloilo Grand Hotel, Iloilo City
  • 2. Days to go before the May 13, 2013 2nd AUTOMATED National & Local Elections3/14/2013 5:41:53 AM
  • 3. 3
  • 4. Automated election SCENARIOballot
  • 5. BEI COMPOSITIONALL PUBLIC SCHOOL TEACHERS TAKEN FROM A LIST SUBMITTED BY THEHIGHEST DEPARTMENT OF EDUCATION OFFICIAL WITHINCITY/MUNICIPALITY/SCHOOL DISTRICT, PREFERENCE TO TEACHERS: i. WITH PERMANENT APPOINTMENT ii. WHO SERVED IN THE 2007 NATIONAL AND LOCAL ELECTIONS When NOT POSSIBLE: private school teachers, civil service employees, or registered voters of known probity and competence may be appointedCHAIRMAN (must be a public school teacher) i. ONE (1) MEMBER OF THE BEI SHALL BE AN INFORMDEPARTMENT OF SCIENCE AND TECHNOLOGY (DOST). II. ELECTION OFFICER APPOINTS THE BEI MEMBERS.B i. ATION TECHNOLOGY-CAPABLE PERSON AS certified by the 5
  • 6. 1. GOOD MORAL CHARACTER ANDIRREPROACHABLE REPUTATION.2. REGISTERED VOTER OF THE CITY ORMUNICIPALITY.3. NEVER BEEN CONVICTED OF ANY ELECTIONOFFENSE OR ANY OTHER CRIME PUNISHABLE BYMORE THAN SIX (6) MONTHS OF IMPRISONMENT.4. HAS NO PENDING CASE AGAINST HIM FILED INCOMELEC/COURT FOR ANY ELECTION OFFENSE;AND5. ABLE TO SPEAK, READ AND WRITE ENGLISH ORTHE LOCAL DIALECT 6
  • 7. RELATIONSHIP WITHIN FOURTH CIVIL DEGREE OFCONSANGUINITY OR AFFINITY  BEI MEMBERS TO CANDIDATES  BEI MEMBERS AMONG THEMSELVES  SPOUSES OF BEI MEMBERS TO CANDIDATES BEI 7
  • 8. Get the nearest commonancestor 2nd Degree Grand Parent(s) 3rd Degree 1st Degree Parent(s) Uncle(s) Aunt(s) 1st Degree 1st Degree 2nd DegreeBrother/Sister 4th Degree First Cousin 2nd Degree BEI member 8
  • 9.  DISQUALIFIED BEI MEMBER SHALL IMMEDIATELY NOTIFY ELECTION OFFICER IN WRITING STATING THE REASON FOR DISQUALIFICATION. ELECTION OFFICER IMMEDIATELY APPOINTS SUBSTITUTE BASED ON RESERVE LIST OF TEACHERS RECOMMENDED BY DEPED. FAILURE TO NOTIFY DISQUALIFICATION IS AN ELECTION OFFENSE ! ! ! 9
  • 10. If at the time of the meeting of the board, any member isABSENT or a VACANCY exists- members present shall call upon the SUBSTITUTE from the roll of substitutes listed by the DepEd to perform the duties of absent member. If none is available, the members present shall appoint any NON-PARTISAN REGISTERED VOTER of the precinct not otherwise disqualified, to temporarily fill up said vacancy until the absent member appears or the vacancy is filled. In case there are only two members present, they shall act jointly. 10
  • 11. Member/s of BEI present may ORDER ARREST of absentmember when the member absented himself with theintention of obstructingperformance of duties of BEI. 11
  • 12. BEI members shall:1. ACCOMPLISH THE OATH OF OFFICE (A30) in three (3) copies2. AFFIX THEIR SIGNATURES and IMPRINTS of their right thumbs onthe OATH of Office before the Election Officer prior to theirassumption of office as BEI members.3. COPIES OF THE APPOINTMENT AND OATH (A30/A31) shall bedistributed as follows: i. FIRST COPY – retained by EO for his file. ii. SECOND COPY – retained by EO to be attached to the payroll for payment of honorarium of BEI. iii. THIRD COPY – issued to the chairman and members of BEI. 12
  • 13. Board shall enter/record in the MINUTES OFVOTING AND COUNTING OF VOTES (A11): ACT or REQUIRED DATA as they occur or becomeavailable during VOTING, COUNTING, CONSOLIDATING,and TRANSMISSION of votes.Copies of Minutes in sealed envelopes distributed asfollows FIRST COPY to the Election Officer, who shall transmit it to the ERSD in Manila SECOND COPY to be deposited inside the ballot box for valid ballots. 13
  • 14. 1. appointed/designated by the election officer, APPOINTED by BEI in case of absence on election day2. registered voters in the precinct/clustered precinct where they are assigned3. cannot participate in the deliberations of the BEI, nor vote in any issue or question before the BEI4. number depends on the clustered precincts as follows: 1 – 2 PRECINCT IN A CLUSTER 0 3 PRECINCT IN A CLUSTER 4 PRECINCT IN A CLUSTER 5 & UP PRECINCT IN A CLUSTER 14
  • 15. 1. Conduct the VOTING in the polling place.V 2. Administer the ELECTRONIC COUNTING of votes.E 3. 4. Print the ELECTION RETURNS TRANSMIT VOTES electronically through the PCOS, theE election results to the:  City/Municipal Board of Canvassers;T  Dominant majority party, dominant minority party, accredited citizens arm; andA  Central ServerM 5. ACT AS DEPUTIES of the Commission in the conduct of the elections;E 6. MAINTAIN ORDER within the polling place and its premises;P 7. ENFORCE OBEDIENCE to its lawful order andO PROHIBIT the use of camera and cellular phone with camera by the voters. 8. Perform such OTHER FUNCTIONS prescribed by the law or by the rules and regulations promulgated by 15 the Commission.
  • 16. I. BOARD MEETINGS shall be PUBLIC and in POLLING PLACE designated by the Commission.II. BOARD acts through the chairman and shall decide by MAJORITY VOTE without delay. 16
  • 17.  Avail of Local Absentee Voting privilege when not registered in the precinct where they are assigned. The voter can only vote for National and Local Elections up to Party-List Representatives Vote in their precinct provided their absence is less than 20 minutes. ONLY ONE BEI MEMBER AT A TIME! 17
  • 18. BEI MEMBERS SHALL NOT:1. ENGAGE IN ANY PARTISAN POLITICAL ACTIVITY;2. TAKE PART IN THE ELECTION, EXCEPT TO DISCHARGE THEIR DUTIES AND TO VOTE 18
  • 19. BEI CHAIRMAN AND MEMBERS  HONORARIA OF THREE THOUSAND PESOS  (P 3,000.00) PER MEMBER.  FIVE HUNDRED PESOS (P 500.00) PER MEMBER FOR THE TESTING AND SEALING OF MACHINES.  FIVE HUNDRED PESOS (P 500.00) PER MEMBER AS ONE-TIME TRANSPORTATION ALLOWANCE.  SERVICE CREDITS FOR 3 DAYS OF SERVICE (MAY 12, 13, 14, 2013) 19
  • 20. PUBLIC SCHOOLS TEACHERS, PRINCIPALS ORSUPERVISORS AS SUPERVISORS FOR TENCLUSTERED PRECINCTS OR FRACTION THEREOF.  HONORARIA OF THREE THOUSAND PESOS (P 3,000.00) PER PERSON.  SERVICE CREDITS FOR 3 DAYS OF SERVICE (MAY 12, 13, 14, 2013)SUPPORT STAFF  HONORARIA OF ONE THOUSAND FIVE HUNDRED PESOS (P1,500.00) PER PERSON.  SERVICE CREDITS FOR 3 DAYS OF SERVICE (MAY 12, 13, 14, 2013)  P 1,500.00 PER PERSON.
  • 21. Other Benefits:  The Comelec shall allocate the amount of THIRTY MILLION PESOS (P 30,000,000.00) for election- related death or injuries that may be sustained by DepEd employees in the performance of election duties. Provided that in case of death while in the performance of election duties, the heirs of the deceased official/employee shall be given the amount of TWO HUNDRED THOUSAND PESOS (P 200,000.00)
  • 22.  THERE SHALL BE AT LEAST ONE (1) DEPED SUPERVISOR OFFICIAL WITH ONE (1) SUPPORT STAFF FOR EVERY POLLING PLACE.  IN CASE OF POLLING PLACE CENTERS WITH MORE THAN TEN (10) CLUSTERED PRECINCTS , AN ADDITIONAL DEPED SUPERVISOR IFFICIAL WITH ONE (1) SUPPORT STAFF SHALL BE CONSTITUDED, AS FOLLOWS:NO. OF NO. OF DepEd NO. OF SUPPORTCLUSTERED SUPERVISOR OFFICIAL STAFFPRECINCTS 1 TO 10 1 1 11 TO 20 2 2 21 TO 30AND SO FORTH using 3 3 THE SAME RATIO.
  • 23. WHO ARE ENTITLED TO TWO WATCHERS IN EVERY POLLING PLACE?1. EACH INDEPENDENT CANDIDATE.2. REGISTERED POLITICAL PARTY OR COALITION OF POLITICAL PARTIES DULY REGISTERED WITH THE COMMISSION FIELDING CANDIDATES IN THE ELECTION.3. DULY ACCREDITED CITIZEN’S ARM. THE TWO WATCHERS SHALL SERVE ALTERNATELY, IN EVERY POLLING PLACE.
  • 24.  CANDIDATES FOR SENATOR, BOARD MEMBER AND COUNCILORS OF SAME TICKET/ SLATE SHALL COLLECTIVELY BE ENTITLED TO ONE WATCHER. If, BECAUSE OF LIMITED SPACE, all watchers cannot be accommodated in the polling place, preference shall be given to the watchers of:  the dominant majority party  dominant minority party  citizen’s arm.
  • 25. Other civil, professional,business, service, youthand any other similar BUSINESSorganizations shall beentitled to COLLECTIVELYappoint ONE WATCHER in PROFESSIONAL YOUTHevery polling place, upon WATCHERprior authority of theCommission. SERVICE CIVIL
  • 26. 1. REGISTERED VOTER of the city or municipality comprising the precinct where he is assigned.2. Of GOOD REPUTATION.3. Has not been CONVICTED BY FINAL JUDGMENT of any election offense or any crime.4. Knows how to READ and WRITE Filipino, English or a local dialect.5. Not related with FOURTH CIVIL DEGREE OF CONSANGUINITY OR AFFINITY to the BEIs in the polling place where he seeks appointment as watcher.
  • 27. NOT LATER THAN APRIL 28, 2013,independent candidates, registered parties,organizations or coalitions authorized by theCommission shall SUBMIT to the ElectionOfficers concerned:  names and signatures of their representatives authorized to appoint watchers in the city or municipality.
  • 28. 1. Deliver their appointments to BEI chairman upon entering the polling place.  The chairman shall RECORD the names in the minutes with a notation under their signatures that watcher is not disqualified.2. Not to speak to the BEI or a voter, or among themselves, which will disturb the proceedings of the BEI.3. IF AVAILABE, affix their signatures and thumb marks in the ERs, in the case of watchers representing:  Dominant majority party  Dominant minority party  Citizen’s arm
  • 29. 1. WITNESS and INFORM themselves of the proceedings of the BEI.2. TAKE NOTE of what they may see or hear. NOTE:3. TAKE PHOTOGRAPHS of the : CANNOT take  proceedings and incidents, if photographs of any, during the voting and ballots in possession counting of votes of voters.  generated election returns  ballot boxes
  • 30.  File a protest against any irregularity or violation of law which they believe may have been committed by:  the BEI  any BEI member or  any person Obtain from the BEI a certificate as to the filing of such protest and the resolution thereof
  • 31.  BEIs shall get the forms, documents and supplies early in the morning of election day.  EXCEPT IN CASE OF EARLY DELIVERY as authorized by COMELEC City/Municipal Treasurers shall distribute the specific forms, documents and supplies per precinct/ clustered precincts. 31
  • 32. SUPPLIES AND MATERIALS FOR TESTING AND SEALINGELECTION FORMS A6 – TS Test Ballots 10 Pieces A9 – TS Manual Election Returns 1 Piece Minute of Testing and A11 2 Pieces Sealing; Voting and Counting A12 - C Paper Seal for PCOS Box 1 PieceENVELOPES For Counted Test Ballots, ERs A17 – TS 1 Piece and other reports Envelope for Minutes of Testing and Sealing; Voting 2 Pieces and Counting
  • 33. A. FROM CITY/MUNICIPAL TREASURER CEF NO. FORMS AND SUPPLIES RATE OF DISTRIBUTIONELECTION FORMS Certificate of Receipt of Official Ballots, Other Forms and 1 A14 A3 Poster Indicating the clustered precincts’ number 3 Pieces Piece A6 Supplies by BEI Official Ballots 1 1 pc. per voter A27 A11 Official Receipt of Election Returns Minutes of Voting and Counting of Votes 1 30 Pieces Set of 2 copies A12 Paper seals 75 PiecesENVELOPES FOR VOTING AND COUNTING For Rejected, Half of torn Unused Official Ballots, Other Half of A15 3 Pieces Torn Unused Official Ballots A17 For Election Returns 30 PiecesOTHER ENVELOPES For Back-up Memory Card, Initialization Report, Audit Log, and A18-A 6 Pieces Precinct Statistical Report OTHER FORMS A19 For Key of Ballot Box 3 Pieces A30/A31 Temporary Appointment of Chairman/Poll Clerk/ Third Member/ Support Staff 10 Pieces A35 Certificate of Challengers or Protest and Decision of the BEI 10 Pieces A39 Oath of Voter Challenge for Illegal Acts 10 Pieces A40 Oath of Identification of Challenged Voter 10 Pieces SUPPLIES Seal Locking Security Seal for Printer Cover and Memory Card Ports 2 Pieces Bond Paper (long) 20 Pieces Ballot Secrecy Folder 12 Pieces Pcs. Per Precinct Thumbprint Taker 1 in a cluster Plastic Seal for the Ballot Box 5 Pieces Bottles Per Indelible Stain Ink 5 Precinct in a cluster Pcs. Per Precinct Instruction to Voters 1 in a cluster Ball pens 4
  • 34. B. FROM THE ELECTION OFFICER 1. Two (2) copies of the Precinct Computerized Voters List (PCVL), a. One (1) copy for posting outside the polling place b. The other copy for use by the BEI during the voting 2. One (1) copy of the Election Day Computerized Voters List (EDCVL)
  • 35. 3. Copies of APPOINTMENT and OATH of Office of the BEI and Support (A5 and A5-A)4. PCVL and EDCVL should all be DULY CERTIFIED by the Election Registration Board.
  • 36. DUTIES OF THE BEI UPON RECEIPT OF THE FORMS ANDSUPPLIES1. CHECK the different election forms, documents and supplies and the quantity actually received.2. . SIGN a Certificate of Receipt (A14) in three copies.3. PLACE the official ballots in a corrugated box provided by the Commission.4. DELIVER the original copy to the City/ Municipal Treasurer.
  • 37. Temporary Appointmentof Chairman/PollClerk/Member (Annex“A”)
  • 38. Certificate of Challengeor Protest and Decision ofthe BEI (Annex “B”)
  • 39. Oath of Voters Challengedfor Illegal Acts(Annex “C”)
  • 40. Oath to Identify AChallenged Voter(Annex “D”)
  • 41. MAY 13, 2013Sun Mon Tues Wed Thu Fri Sat 1 2 3 4 5 6 7 8 9 10 11 12 13 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 28 29 30 31
  • 42. 7:00 am until 7:00 pmVoting after 7:00 pm allowed: if there are voters within thirty (30) meters in front of the polling place who have not yet cast their votes,
  • 43. The poll clerk shall, without delay,prepare a two (2) COMPLETE LISTCONTAINING VOTERS’ NAMESconsecutively listed. A listed voter who is not present will be called (3) times, after which, will no longer be allowed to vote. List of Voters shall be submitted to the EO.
  • 44. Voters shall cast their votes in thePOLLING PLACE DESIGNATED by theCommission. The poster Indicating theclustered Precinct Number (A3) shall beprominently posted near or on the door ofthe polling place. 44
  • 45. VOTERS’ QUEUING MANAGEMENT Especially in highly urbanized cities 1. What measure/s did you adopt in 2010 to manage Queuing problems? Using your handouts as guide, write down your crowd management for 2013.
  • 46. ALL REGISTERED VOTERS whose namesappear in the EDCVL unless their names aremanually croosed-out because --1. The voter has transferred to anotherdistrict/city/municipality; or2. The voter has died.  EDCVL (Election day Computerized Voters List); Supplemental PCVL, if any  PCVL (Posted/ Precincts Computerized Voters List); Supplemental PCVL, if any
  • 47. Any voter or watcher may challenge any personoffering to vote for: Not being REGISTERED. Using the NAME OF ANOTHER. Suffering from an EXISTING DISQUALIFICATION.Upon receipt of challenge, BEI shall requirechallenged voter to present proof of: Registration Identity Qualification
  • 48. BEI SHALL IDENTIFY the voter in the EDCVL,through his/her: Photograph fingerprint or specimen signaturesIn the absence of the above-mentioned proof ofidentity: any BEI member may identify under OATH of a voter and such act shall be reflected in the Minutes.
  • 49. A VOTER or WATCHER may challenge any personoffering to vote on the ground that he: 1. Received or expects to receive, paid, offered or promised to pay, contributed, offered or promised to CONTRIBUTE MONEY or ANYTHING OF VALUE as consideration for his vote or for the vote of another; or 2. Made or received a promise to INFLUENCE THE GIVING OR WITHHOLDING of any such vote; or 3. Made a BET or is interested directly or indirectly in a bet that depends upon the results of the election. 49
  • 50. To be able to vote,challenged voter shall TAKE ANOATH before the BEI that hehas not committed any of theacts alleged in the challenge. If voter REFUSES to take an oath, the challenge shall be sustained and the voter shall not be allowed to vote. 50
  • 51. BEI shall record in theMinutes: All CHALLENGES and OATHS taken in connection therewith. DECISION of BEI in each case 51
  • 52. 1. Voters shall vote in the ORDER OF THEIR ARRIVAL inthe polling place.2. No watcher shall ENTER THE PLACE RESERVED for thevoters and the BEI, nor MINGLE AND TALK with thevoters.3. Persons CARRYING FIREARMS OR DEADLY WEAPONSshall not enter the polling place, except those expresslyauthorized by the Commission. 4. There shall be NO CROWDING OF VOTERS and DISORDERLY BEHAVIOR inside the polling place.5. The ballot box shall REMAIN LOCKED duringvoting. 52
  • 53. 1. Members of the BEI and SUPPORT STAFF.2. Watchers who shall stay only in the SPACE RESERVED for them.3. REPRESENTATIVES of the Commission.4. TECHNICAL SUPPORT STAFF assigned inthe voting center duly designated by theCommission.5. Voters CASTING their votes.6. Voters WAITING TO CAST their votes.7. OTHER persons who may be specifically authorized by the Commission. 53
  • 54. 1. Officers or Members of the AFP.2. Officers or Members of the PNP.3. PEACE OFFICERS or ARMED or UNARMED PERSONS belong to an extra-legal police agency, special forces, strike forces, or civilian armed forces geographical units.4. BARANGAY TANODS or member of barangay self-defense units.5. Members of Barangay self-defense units, agencies, bureaus, offices or government-owned or controlled corporations.6. Members of privately-owned SECURITY AGENCY. 54
  • 55. The Board, BY MAJORITY VOTE, orderthe detail of policemen or peaceofficers for: 1.PROTECTION of the BEI’s and thePCOS Machine. 2.PROTECTION of electiondocuments and paraphernalia. 3.Maintenance of PEACE ANDORDER.Note: They must be in properuniform and shall stay outside nearenough to be easily called by theboard. 55
  • 56. UNLAWFUL CONDUCTS WHILE VOTING1. BRING the ballot, secrecy folder and pencil outside of the polling place.2. SPEAK with another voter or watcher.3. PREPARE his ballot without using the secrecy folder or EXHIBIT its contents.4. FILL his ballot accompanied by another, except illiterate or disabled person.5. ERASE any printing from the ballot ,or PUT any distinguishing mark thereon.6. USE MEANS of making a copy of the contents of the ballot, or OTHER SCHEME to identify his vote, including the use of digital cameras, cellular phones or similar gadgets7. INTENTIONALLY TEAR or DEFACE the ballot8. DISRUPT the normal operation of the PCOS. 56
  • 57. PREPARATION OF BALLOTS FOR ILLITERATE AND PERSON WITH DISABILITY/DISABLED VOTERSAssistance in the Preparation of Ballot A voter is not allowed to vote as illiterate or disable UNLESS SUCH FACT IS INDICATED in the EDCVL or VRR or when HIS DISABILITY IS APPARENT. The ASSISTOR shall prepare the ballot in the presence of the illiterate or disabled person. The assistor shall bind himself in writing and under oath to FILL THE BALLOT STRICTLY in accordance with the instructions of the voter and NOT TO REVEAL THE CONTENTS thereof, by affixing the signature in the appropriate space in the Minutes. 57
  • 58. PREPARATION OF BALLOTS FOR ILLITERATE AND PERSON WITH DISABILITY/DISABLED VOTERSAssistance in Using the PCOS A person who is UNABLE TO FEED HIS BALLOT into the PCOS may be assisted by a member of the Board. The assistor shall ensure that the contents of the ballot are NOT DISPLAYED DURING THE FEEDING of the same into the PCOS. 58
  • 59. PREPARATION OF BALLOTS FOR ILLITERATE AND PERSON WITH DISABILITY/DISABLED VOTERSIn both cases, the poll clerk shall: First VERIFY from the illiterate or disabled person whether he had authorized the assistor to help him to cast his voteThe Assistor can ONLY ASSIST THREE (3) Illiterate or disabledvoters, except the member of the BEI.Assistor must be of legal age and: a relative within the FOURTH CIVIL DEGREE of consanguinity or affinity; any PERSON OF HIS CONFIDENCE who belongs to the same household; or a MEMBER of the BEI. 59
  • 60. PREPARATION OF BALLOTS FOR ILLITERATE AND PERSON WITH DISABILITY/DISABLED VOTERSWHEN FEASIBLE, All polling places of theprecincts where there are persons withdisability/disabled voters shall be located at theground floor of the voting centers. For thispurpose, the Election Officer shall coordinatewith the proper school or building officials. 60
  • 61. PREMATURE ANNOUNCEMENT OF VOTINGDuring voting, no member of the BEI shall makeANY ANNOUCEMENT as to: Whether a certain registered voter has already voted or not As to how many have already voted As to how many so far have failed to vote Any other fact tending to show or showing the state of the polls Any statement at any time, except as witness before a court or body as to how many persons voted
  • 62. ARTICLE VI SECTION 44
  • 63. PRELIMINARIES OF VOTING• SEC. 44 Preliminaries to the voting. – The BEI shall:a) Meet at the polling place at six o’clock in the morning of Election Day;b) Ensure that the PCOS box and the ballot box are inside the polling place;
  • 64. PRELIMINARIES OF VOTINGc) Set-up or arrange the polling place in accordance with, whenever practicable, the Lay-out of Polling Place provided in Annex “E”;d) Post one (1) copy of the PCVL of each precinct in the cluster, near or at the door of the polling place, preferably the pages/sheets are spread out to give free access to voters who are checking their names in the list, if there is space;
  • 65. PRELIMINARIES OF VOTINGe) For precinct/clustered precinct with persons with disability (PWD)/ detainee voters (DV) and with established special polling places for PWDs/DVs, the BEI of the said regular polling places shall, using the EDCVL – PWD and/or EDCVL-DV:1) Annotate the PWDs’/DVs’ names in the EDCVL with “PWD/DV”2) Affix his initial beside the annotation
  • 66. PRELIMINARIES OF VOTING 3) Enter in the Minutes the number of PWD/DV and the fact that their names were annotated with “PWD/DV” 4) In the presence of the SBEI-PWD/DV support staff, segregate the ballots allocated for the PWD/DV, and insert the same in a folder;
  • 67. PRELIMINARIES OF VOTING 5) Place the folder inside an envelope, close the envelope and seal the envelope using a paper seal. The envelope and paper seal shall be provided by the SBEI- PWD/SBEI-DV support staff 6) Affix their initials on the paper seal; and 7) Turn over the envelope containing the PWD/DV ballots to the SBEI-PWD/SBEI- DV support staff, as the case may be
  • 68. PRELIMINARIES OF VOTINGf) Show to the watchers and the public present that the: 1) PCOS box is sealed; 2) Ballot box is empty and thereafter, locked with four (4) plastic seals; 3) Package of official ballots is duly sealed, and thereafter break the seal.g) Remove the paper seal of the PCOS box;h) Open the PCOS box;
  • 69. PRELIMINARIES OF VOTING i) Check whether the following are inside the PCOS box: 1)Checklist contents of the box; 2)PCOS machine; 3)Power cord of the PCOS; 4)One (1) envelope containing spare iButton; 5)Thirteen (13) rolls of official thermal paper;
  • 70. PRELIMINARIES OF VOTING6)Three (3) copies security PINS of the BEI;7)One (1) copy PIN for re-zeroing which shall remain in the PCOS box;8)Modem/BGAN, if any; and9)Two (2) copies of the Minutes.There shall be at least one (1) Modem in every polling center, or one (1) BGAN in every polling center without local telecommunication signal.
  • 71. PRELIMINARIES OF VOTING i) Retrieve the Minutes from the PCOS box, and: 1) Check if the serial number of the paper seal used in the PCOS box is the same as the serial number recorded in the Minutes; 2) Enter in the Minutes the number of ballots as indicated in the package of the ballots; and the fact that the PCOS box, and the package of ballots were shown to the public with the seals intact.
  • 72. PRELIMINARIES OF VOTINGj) Retrieve the security PIN from the PCOS box and distribute the same among themselves. The RE- ZERO Pin shall be retained inside the PCOS box. If there is a need to use the RE-ZERO Pin on Election Day, inform the Technical Support Personnel, the reason for the need, and enter such fact in the Minutes;k)Retrieve the PCOS from its box;
  • 73. PRELIMINARIES OF VOTINGl) Show to the public that the printer cover of the PCOS and the slots labeled POLL WORKER and ADMINISTRATOR containing the main memory card and back –up memory card, respectively, are sealed;m) Place the PCOS properly on top of the ballot box;
  • 74. PRELIMINARIES OF VOTINGn) Break the plastic fixed length seal of the printer cover of the PCOS;o) Open the printer cover and the Chairman shall take out the iButton security key;p) Ensure that the roll of the official thermal is properly installed;q) Close the printer cover;
  • 75. PRELIMINARIES OF VOTINGr) Connect the power adaptor to the PCOS AC power port (20VAC) and plug the other end to the electrical outlet. There shall be no passage between PCOS and its power outlet. A perimeter must be maintained on the sides and at the back of the PCOS, if space permits/is available.s) Connect the battery to the PCOS DC power port (12 VDC). If there is no power, press with a ballpoint pen the RESET button located at the top of the PCOS AC power port.
  • 76. PRELIMINARIES OF VOTINGt) Wait until the PCOS displays the message “BEI AUTHENTCATION PLEASE INSERT SECURITY KEY FOR AUTHENTICATION”. The Chairman shall: 1) Place the iButton Security key on top of the iButton Security key receptacle and apply slight pressure thereon. A message “PLEASE ENTER SECURITY PIN” will be displayed in the screen. 2) Enter the Security PIN 3) Wait until the message “BEI SECURITY KEY VERIFIED” appears on the PCOS screen. A message “IS THIS THE CORRECT TIME?”, with “YES/NO” options appearing on the screen.
  • 77. PRELIMINARIES OF VOTING4) Select “YES” if the date and time is correct, and enter such fact in the Minutes.5) Select “NO” if the date and time is incorrect. The screen will display “SET YEAR”. Press “+++” if the year displayed is less than 2013 or press “---” if year is more than 2013, then press enter. The PCOS will then display the “SET MONTH” then “SET DAY” then “SET DATE,HOUR,MINUTE”. Just press either “+++” to increase or “---” to decrease the month, day, hour and minute then press “ENTER”. After correction of the date and time has been effected, enter such fact in the Minutes.
  • 78. PRELIMINARIES OF VOTING6) Wait until the MAIN MENU is displayed.u. The certified IT-capable member of the BEI shall perform the following procedures:1) Select “OPEN VOTING” from the main menu. The PCOS shall then: i. Ask the PIN of the poll clerk who will then enter his PIN, and press ENTER; ii. Ask for the second PIN from the third member who will then enter his PIN , and press ENTER; iii. Display a message “PIN ACCEPTED”; iv. Display two (2) options: “INITIALIZE VOTE COUNTERS” and “PREVIOUS SCREEN”. v. Press the “INITIALIZE VOTE COUNTERS” options of the PCOS.
  • 79. PRELIMINARIES OF VOTINGThe PCOS shall:1) Display the message “INITIALIZING VOTE COUNTERS (ENSURING THAT VOTE COUNTERS ARE ZERO) PLEASE WAIT…”;2) Display the message “RESULTS HAVE BEEN ZEROED”;3) Automatically print Initializing Report showing zero (0) vote for each candidate including the geographic information (province, city/municipality, barangay, voting center and individual precinct in the cluster);
  • 80. PRELIMINARIES OF VOTING 4) After printing the Initialization Report, the PCOS will display the message, “WOULD YOU LIKE TO PRINT MORE COPIES OF THE ZERO TAPE?”, with “YES and NO” options. Press “NO”. The PCOS will display the message “PLEASE INSERT BALLOT”. Now, the PCOS is ready to accept ballots.w) Detach the Initialization Report, affix their signatures to thereon including those of the representatives of the political parties, candidates or citizens arms present; andx) The Chairman shall then place the Report inside the envelope (CEF No. A18-A) for submission to the EO after the voting.
  • 81. PRELIMINARIES OF VOTINGc) Set-up or arrange the polling place in accordance with, whenever practicable, the Lay-out of Polling Place provided in Annex “E”;d) Post one (1) copy of the PCVL of each precinct in the cluster, near or at the door of the polling place, preferably the pages/sheets are spread out to give free access to voters who are checking their names in the list, if there is space;
  • 82. PRELIMINARIES OF VOTINGPROCEDURE:1. The voter will LOOK FORHIS NAME in the PCVLposted near the door of thevoting center andDETERMINE HIS PRECINCTNUMBER and SEQUENCENUMBER. 82
  • 83. PRELIMINARIES OF VOTING PROCEDURE: 2. The voter willBEI APPROACH THE BEI OR THE SUPPORT STAFF OR IN-CHARGE OF THE PRECINCT. BEI BEI 83
  • 84. 3. The voter willGIVE HIS SEQUENCENUMBER IN THEPCVL, NAME ANDADDRESS and otherdata concerning hisperson. 84
  • 85. 4. The BEI or thesupport staff shallVERIFY IF THE NAMEOF THE VOTER IS INTHE EDCVL. 85
  • 86. 6. In the absence of proof of identity, a MEMBEROF THE BEI or a REGISTERED VOTER of theprecinct/cluster precinct may identify under oatha voter, and such act shall be reflected in theMinutes.7. If the BEI or support staff is satisfied with hisidentity, the name of the voter shall beDISTINCTLY ANNOUNCED in a tone loud enoughto be heard throughout the polling place.8. OTHERWISE, the voter shall be directed toLEAVE the polling place after informing him thereason thereof. 86
  • 87. 9. If the voter is not challenged, or having beenchallenged, the QUESTION HAS BEEN DECIDED IN HISFAVOR, the voter shall be directed to the chairman ofthe BEI.10. Before giving the ballot to the voter, the chairmanof the BEI shall CHECK IF ANY OF THE FINGERNAILS ofthe voter has already been stained with indelible ink.11. If stained, it shall be a CONCLUSIVE PRESUMPTIONTHAT HE HAS CAST HIS VOTE. As such, the voter shallbe directed to leave the polling place after informinghim the reason thereof 87
  • 88. 12. This FACT, INCLUDING THE NAME and PRECINCT ofthe voter, shall be recorded by the Poll Clerk in theMinutes .13. After verifying that no fingernail has been stained,the voter shall AFFIX HIS SIGNATURE in the EDCVL;14. The Chairman shall AUTHENTICATE THE BALLOT BYAFFIXING HIS SIGNATURE at the designated space atthe front thereof. The failure to authenticate a ballot shall NOT INVALIDATE THE BALLOT but shall constitute an ELECTION OFFENSE. 88
  • 89. 14. Instruct the voter on HOW TO FILL-UP THE BALLOTPROPERLY.15. Insert the ballot in the secrecy folder in such aMANNER THAT ITS FACE IS COVERED, except theportion where his signature in the ballot appears, andgive the ballot to the voter. ONLY THE CHAIRMAN shall issue the official ballots, and NOT MORE THAN ONE (1) BALLOT shall be issued at one time.16.Require the voter to AFFIX HIS SIGNATURE on theproper space in the EDCVL. 89
  • 90. VOTING shall be conducted in the followingmanner:1. The voter shall FILL HIS BALLOT BY FULLYSHADING THE OVAL besides the names of thecandidates of his choice, using the secrecy folderand marking pen.2.The voter shall then APPROACH THE PCOS,INSERT HIS BALLOT in the ballot entry slot andwait until the ballot is dropped into the ballotbox.3. The BEI shall MONITOR the PCOS screen tomake sure that the ballot was successfullyaccepted. 90
  • 91. 4. Thereafter, the voter SHALL RETURN the ballotsecrecy folder and marking pen to the chairman.5. The chairman shall APPLY INDELIBLE INK atthe base and extending to the cuticle of the rightforefinger nail of the voter, or any other nail ifthere be no forefinger nail.6. The voter shall then LEAVE THE POLLINGPLACE. 91
  • 92. 1. Voter will LOOK FOR HIS NAME in thePCVL posted near the door of the votingcenter and DETERMINE HIS PRECINCT ANDSEQUENCE NUMBER.2. Voter will APPROACH THE BEI OR THE SUPPORT STAFF OR IN-CHARGE OF THE PRECINCT.3. The voter will GIVE HIS SEQUENCE NUMBER IN THE PCVL,NAME AND ADDRESS and other data concerning his person. 92
  • 93. 4. The BEI or the support staff shall VERIFY IF THE NAME OF THE VOTER IS IN THE EDCVL.5. Issue a CERTIFICATION to the voter , stating that he is a registered voter of the precinct but there are NO MORE AVAILABLE BALLOTS FOR USE.6. RECORD such facts in the Minutes7. Request the Third Member to ACCOMPANY the voter to the NEXT PRECINT belonging to the same councilor district, where he shall cast his vote. 93
  • 94. The CHAIRMAN OF THE PRECINT where the voter is directed to vote shall: Require the voter CERTIFICATION issued by the Chairman of his precinct. Record the following NAME of the Voter PRECINCT NUMBER Fact that a CERTIFICATION that there are no available ballots Write the name of the voter in the EDCVL OPPOSITE HIS NAME HIS PRECINCT NUMBER Before issuing the ballot, observe Step a) to f) of section 34 and provision of Section 35. 94
  • 95. Ballots may be rejected by the PCOS during scanning.There are THREE TYPES OF MESSAGES if the ballot isrejected.a. “AMBIGUOUS MARK” Let the voter REVIEW HIS BALLOT and ENSURE that the ovals opposite the names of candidate/party voted for are FULLY SHADED. Let the voter RE-FEED the ballotb. “MISREAD BALLOT” Let the voter RE_FEED the ballot in FOUR DIFERENT ORIENTATIONS. 95
  • 96. c. “ invalid ballot” VERIFY if the ballot belongs to the precinct, If the ballot BELONGS TO ANOTHER PRECINCT, the voter shall RETURN the ballot to the Chairman who shall: Mark the back of the ballot as REJECTED All members of BEI shall SIGN at the back there of and place inside the envelope for rejected ballots. 96
  • 97. d. In all cases, if the PCOS rejects a ballot, the voter shall return theballot to the chairman who shall: 1. Distinctly mark the back thereof as REJECTED; 2. Require all members of the BEI to sign at the backthereof; and 3. Place the rejected ballot inside the Envelope for RejectedBallots (A15)e. No replacement ballot shall be issued to a voter whose ballot isrejected by the PCOS;f. Any party objecting to the rejection of the ballot shall reduce hisobjection in writing, which the BEI shall attach to and note in theMinutes.
  • 98. PROCEDURE:1. In the event of a rejected ballot, the votershall be ALLOWED TO RE-INSERT THE BALLOT.2. If the PCOS still rejects the ballot, the votershall RETURN THE BALLOT TO THE CHAIRMAN,who shall DISTINCTLY MARK the back thereof as “REJECTED.” Require ALL MEMBERS OF THE BEI TO SIGN AT THE BACK THEREOF, and place inside the envelope (A15) and seal with a serially numbered paper seal.
  • 99. PROCEDURE:The Chairman, in the presence of BEI shall1. RECORD in the MINUTES the QUANTITY OFUNUSED BALLOTS.2. CUT the unused ballots in half LENGTHWISE.3. PLACE ½ of UNUSED BALLOTS in the envelope(A15), and submit to the EO for safekeeping.4. PLACE THE OTHER HALF in another envelope(A15), and deposit it inside the compartment of theballot box for valid ballots.NOTE: One person is entitled to oneballot.
  • 100. PROCEDURE:1. The CHAIRMAN shall: ANNOUNCE THE TOTAL NUMBER OF VOTES received by each candidate; and STATE THEIR CORRESPONDING OFFICES.2. The POLL CLERK shall ANNOUNCE THE POSTING OF A COPY of the 2nd copy of the ER for national and local positions within the polling place.
  • 101. PROCEDURE:3. The CHAIRMAN shall: DETACH THE POSTED PRINTED COPY on the wall. Keep the copy in his custody to be produced upon request by any voter for: IMAGE or DATA CAPTURING or for ANY LAWFUL PURPOSE as may be ordered by competent authority.
  • 102. The PCOS machine shall generate the 3 following report:1. 22 COPIES OF ERs.2. STATISTICAL REPORT.3. AUDIT LOG REPORT• The Statistical Report and Audit Log Report shall be placed in the envelope (A18-A) where the Initialization Report was placed.• The BEI shall NOT STOP or POSTPONE the counting until it has been completed, unless otherwise ordered by the Commission.
  • 103. PCOS ERRORS:1. In case the PCOS fails to count vote ortransmit/print the results, the Operator SHALLANNOUNCE THE ERROR AND UNDERTAKE THENECESSARY CORRECTIVE MEASURES.2. If Operator CANNOT CORRECT the error, heshall CALL THE TECHNICAL SUPPORT PERSONNELassigned to the Voting Center for Assistance.• The procedure shall be noted in the Minutes.
  • 104. PROCEDURE:1. The BEI shall SIGN AND AFFIX THEIR THUMB MARKS in the ERs.2. The BEI shall INVIDUALLY FOLD THE FIRST EIGHT (8) COPIES of ERs.3. SEAL each of them with SERIALLY NUMBERED PAPER SEALS, place in the envelope (A17), and seal the envelopes.
  • 105. For the national position:4. The ERs for SENATORS AND PARTY-LIST SYSTEM shallbe distributed to the following: City or Municipal Board of Canvassers; Commission; Citizens arm authorized by Comelec to conduct an unofficial count, PPCRV; Dominant majority party as determined by Comelec; Dominant minority party as determined by Comelec; Ballot Box; Provincial Board of Canvassers
  • 106. For the national position:One (1) to be posted conspicuously on a wall withinthe premises of the polling place or counter center.Ten (10) accredited major national parties inaccordance with a voluntary agreement amongthem, excluding the dominant majority and minorityparties. If no agreement is reached, Comelec shall decide.Two (2) accredited major local parties in accordancewith a voluntary agreement among them. If no agreement is reached, Comelec shall decide.
  • 107. For the national position:5. The ERs for LOCAL OFFICIALS AND CONGRESSMAN shall bedistributed to the following: City or Municipal Board of Canvassers; Commission; Provincial Board of Canvassers; Citizen’s arm authorized by Comelec to conduct unofficial count; Dominant majority party as determined by Comelec; Dominant minority party as determined by Comelec;
  • 108. For the national position: Four (4) NATIONAL broadcast or print media entities as determined by Comelec. Two (2) LOCAL broadcast or print media entities as determined by Comelec. Four (4) major citizens’ arm and non-partisan organizations enlisted by Comelec One copy shall be posted at the polling place or counting center.
  • 109. For the national position: One copy shall be posted at the polling place or counting center; Ballot Box; Ten (10) accredited major national parties in accordance with a voluntary agreement among them, excluding the dominant majority and minority parties. If no agreement is reached, Comelec shall decide.
  • 110. For the national position:Two (2) accredited major local parties in accordance with avoluntary agreement among them. If no agreement is reached, Comelec shall decide.Five (5) NATIONAL broadcast or print media entities as determinedby Comelec.Two (2) LOCAL broadcast or print media entities as determined byComelec.Four (4) major citizens’ arm and non-partisan organizations enlistedby Comelec
  • 111. PROCEDURE:1. After printing ALL REPORTS and TRANSMISSION OFPRECINCT RESULTS to all destinations, the PCOS shallautomatically display the main menu.2. The operator shall press the SHUTDOWN OPTION.b. The PCOS shall AUTOMATICALLY SHUTDOWN.
  • 112. PROCEDURE:After counting and announcement of results, the BEI shall performthe following:1. PLACE INSIDE THE BALLOT BOX the sealed envelopes containingthe following: Copy of Printed ER; Copy of the Minutes of Voting and Counting of Votes; Half of torn unused ballots; and Rejected Ballots.2. CLOSE THE BALLOT BOX, lock it with the following: five (5) self-locking yellow plastics seals with serial ;
  • 113. PROCEDURE:4. TURN-OVER THE PCOS to the support technician in the votingcenter:5. DELIVER THE BALLOT BOX, accompanied by watchers, to the cityor municipal treasurer. The treasurer shall provide the necessary personnel and facilities to receive the ballot boxes and the expenses shall be shouldered by the city or municipality. If the delivered ballot box is not sealed, the treasurer shall lock it and shall include such fact in his report to the Comelec.
  • 114. PROCEDURE:6. Deliver to the Election Officer the followingCOMELEC DOCUMENTS AND SUPPLIES: Book of Voters; EDCVL PCVL; Three (3) envelopes Envelope (A11) containing the copy of the Minutes intended for the Comelec; Envelope (A15) containing the other half of torn unused official ballots;
  • 115. PROCEDURE: List of Voters allowed to vote, after 7:00 pm of May 13 2013; Envelope containing the Main Memory card, Initialization Report, Precinct Audit Log Report and Precinct Statistics Report; Envelopes containing copies of ERs intended for PBOC, and Comelec; and Other papers and documents.
  • 116. PRESERVATION OF THE LIST OF VOTERS The Election Officer shall keep the EDCVL andPCVL in a safe place until such time that theCommission gives instructions on theirdisposition.
  • 117. “LET US NEVER FORGET THATGOVERNMENT IS OURSELVES AND NOT AN ALLIEN POWER OVER US. THEULTIMATE RULERS OF OUR DEMOCRACYARE NOT A PRESIDENT AND SENATORSAND CONGRESSMEN AND GOVERNMENT OFFICIALS BUT THE VOTERS OF THE VOTERS OF THIS COUNTRY” FRANKLIN D. ROOSEVELT
  • 118. Thank You &GOD BLESS!