2. Collaboration:
In order for our business to be successful we have compiled highly
intelligent individuals dedicated to success. Currently our business is
operating via online collaboration.With a blend of different devices
we are looking for the latest technology in group collaboration.The
most important factors to this equation are as followed:
• Easily executed file sharing in real time
• That all of our employees have the same version of the product
therefore eliminating cross-platform errors
• Immediate feedback via notifications
• Free collaboration options at our current budget
3. Plan Moving Forward
In order for future growth we will need to execute flawlessly and
eliminate confusion across the company.With an ever advancing
economy our technology needs to be up to date.The current market
leaders for our collaboration consist of many different applications.
E-mail, instant messaging, and text messaging lack the depth of
productivity we desire.The following our the market leaders we
chose to test:
• Skype (Instant Messaging &Video Collaboration)
• Dropbox (File Sharing)
• Yammer (Social Networking)
• Zoho (Project Management)
• Google Docs (Web Based Office Suite)
4. Skype is a collaboration service that allows you to chat in various platform, regardless
of what part of the world you are living in. Skype is available on your mobile
phone, computer, and smartTV. Skype collaboration is done through individual
conferences or group conferences.You can also call, send text messages, and instant
messages.
Pros:
• Offers phone call services, voicemail
service, call waiting texting, and IM
• Easily download the application via
the SkypeWebsite or app store
through mobile phone or SmartTV
• Skype is a voice-over-internet service
Cons:
• Skype requires an active internet
connection and webcam
• The call and connection quality on the
free introductory version have subpar
quality at times
• It lacks key features needed for
business including call return and call
blocking
Skype
5. Dropbox is a service that lets you share pictures, videos, and any other type of
document with all your personal devices. Dropbox allows anyone you choose to share
with and all you need to start sharing is an email.
Pros:
• Able to share documents with as
many people as you would like
• Easily accessible on a computer or
mobile phone
• Automatic notification that let you
know when documents are updated
or moved
Cons:
• There is only a limited amount of free
space provided, if you desire more, you
have to purchase more storage
• You don’t have the ability to set read-
only users
• Anyone that is already sharing is able
to invite others to access the
document, which causes privacy issues
Dropbox
6. Yammer is seen as the business version ofTwitter. Employees can share
photos, files, ideas, and comment back with opinions to other employees.With this
social media app, employees are able to discuss topics without the need to be in the
office or face to face.This app is efficient, affordable, useful, time saving, and a great
organizational tool.
Pros:
• Companies have the discretion to
set accessibility functions to their
employees
• Company e-mail is the only
necessary information to join
• Yammer employs "hash tags", with
hash tagging, employees are able to
jump directly to a group discussion or
a specific project
Cons:
• Vast amount of notifications may lead
to employees being unproductive
• It is a confined community and doesn’t
encourage networking to outside
communities, a main proponent of
social networking
• If you are involved in multipleYammer
Groups there is no way to post content
collectively, it must e done individually
Yammer
7. The Zoho Project ManagementTool is a project management tool designed for
increased collaboration among groups. Zoho is a multi platform available on any
computer or mobile device.
Pros:
• Zoho has status
updates, notifications, group
chatting, and forums to help
communicate with fellow partners
with ease
• Program has task tracker, task assign
with prioritize and duration of task, to
truly maximize efficiency.
• Allows unlimited participation on
projects and is absolutely free to use
with any valid email address
Cons:
• The free trial limits you to one project at a
time with a maximum of 10MB storage
• Zoho lacks audio video conferencing
which make it impossible to talk with
audio
• AlthoughZoho has it benefits, in order
for you to use this on a corporate
business scale you most likely would
have to upgrade to comply with the
scale of your business
Zoho Project Management
8. Google Docs is web based office suite allowing users to create, view, and edit
documents through online collaboration.
Pros:
• Extraordinary accessibility to view and
edit a variety of documents at any
given time
• Great for businesses who do extensive
amounts of traveling
• There is only one version so you do not
have to worry about the format as you
do on applications like Microsoft
Office
• Google Docs is extremely easy to learn
if you have any experience with other
word processing programs
Cons:
• Internet access is required to edit the
program
• Weak display program and falls
drastically short of competitors such as
Microsoft Power Point
• Many have concerns over the privacy
of critical documents over a Google
server
Google Docs
9. Main Business CollaborationTool: Google
Docs
• For our business to maximize its full potential we need to
collaborate as efficiently as possible
• Most important reasons Google Docs has been chosen are its
version control is the same universally and we will not need to
adjust any formats moving forward
• Real time editing and collaboration is necessary for us as we do not
have an office to communicate directly, we need direct
collaboration in which we will have no time to waste
• With a variety of different devices used throughout our business its
prevalent Google Docs is an internet based service which all we will
need is to login to our account for immediate access.
![SFSU ISYS 363- FALL
2013- SECTION [01]-
COYOTE GROUP](https://image.slidesharecdn.com/isys363coyotegroup-131010230857-phpapp01/85/sfsu-isys-363-fall-2013-section-01-coyote-group-1-320.jpg?cb=1381446569)
