Dux Raymond Sy gave a presentation on using SharePoint as a platform for Government 2.0 initiatives. He discussed three case studies: 1) Virginia Beach City Public Schools used SharePoint to provide a student portal for file storage and class sites. 2) The DOD/VA Interagency Program Office used SharePoint for project management and reporting across multiple agencies. 3) The Washington DC Department of Transportation used SharePoint with Microsoft Project to provide public reporting on construction projects. The case studies demonstrated how SharePoint can enable transparency, collaboration and information sharing for government organizations.
2. TEMPLATE NOTES
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4. SESSION OBJECTIVES
• Learn how SharePoint is being leveraged as Government 2.0
solutions for citizen empowerment, project transparency, inter-
government agency collaboration and public reporting
• In addition, you will learn how SharePoint is being leveraged by
• VA Beach Public School System
• DOD/VA Interagency Program Office
• Washington DC Department of Transportation
Twitter: @meetdux #nzspc
5. MEET DUX
• Managing Partner, Innovative-e
• Microsoft SharePoint Server MVP
• Author, “SharePoint for Project Management” by O’Reilly Media
• For more information, connect with Dux
• E-Mail: dux.sy@innovative-e.com
• Twitter: twitter.com/meetdux
• LinkedIn: meetdux.com/li
• Blog: meetdux.com
Twitter: @meetdux #nzspc
6. SHAREPOINT AS A GOV 2.0 PLATFORM
• What is Gov 2.0?
• VA Beach City Public Schools Portal
• DOD/VA IPO Work Management Platform
• DDOT Project Reporting Platform
• Questions and Answers
7. GOVERNMENT AS A PLATFORM
• Gov 2.0 aims to make government more efficient, transparent, and
responsive to citizens
• Simplified Definition of Gov 2.0 http://bit.ly/cX12Ne
• Enhance and accelerate the exchange of information between
government and citizens
• Real-time communication
• Accountability reporting
• Collaborative technology is an enabler
• Social Media, Mashups, Web Services, Data Aggregation
Twitter: @meetdux #nzspc
9. WHY SHAREPOINT?
• Most government institutions are already leveraging Microsoft tools
• Integration and consistency with existing tools
• Low barrier to entry
• Adoption
• General public adoption to Microsoft tools
Twitter: @meetdux #nzspc
12. SHAREPOINT AS A GOV 2.0 PLATFORM
• What is Gov 2.0?
• VA Beach City Public Schools Portal
• DOD/VA IPO Work Management Platform
• DDOT Project Reporting Platform
• Questions and Answers
13. THE CHALLENGE (LATE 2005/EARLY 2006)
• Student shared network storage
• Shared folder on network
• All had rights to all documents
• Student work “missing”, changed, deleted
• Store and access homework
• USB Thumb Drive
Twitter: @meetdux #nzspc
14. WSS 2.0 SAVED THE DAY
• Secure online student and teacher storage
• Secure online class site
• Remote access
• Minimal modifications
• Class list
• Student list
• Site usage progress bar
• Resetting of passwords
• All account creation/management automated
Twitter: @meetdux #nzspc
23. SHAREPOINT AS A GOV 2.0 PLATFORM
• What is Gov 2.0?
• VA Beach City Public Schools Portal
• DOD/VA IPO Work Management Platform
• DDOT Project Reporting Platform
• Questions and Answers
24. WHO IS THE IPO?
• DoD/VA Interagency Program Office (IPO) acts as the single point of
accountability for DoD and VA in the rapid development and
implementation of electronic health record systems
• It was established by the National Defense Authorization Act (NDAA)
for FY2008 mandate
• Scope includes personnel
and benefits electronic data
sharing between DoD and VA
Twitter: @meetdux #nzspc
25. THE CHALLENGE
• The Virtual Lifetime Electronic Record (VLER) provide seamless
integration between DoD, VA, and Health Providers to make it a
seamless transition when personnel transfer from active duty to
veteran status
• Project artifacts must have one visible location
• Reporting must be multilevel with “Dashboard” type of data visualizations
• Decisions and reporting must be transparent and agreeable to all
government and industry participants
• The hosting platform is MOSS 2007 Standard and restricted to only out
of the box functionality with no access to Central Admin level
Twitter: @meetdux #nzspc
26. MOSS 2007
• Single version of the truth and provides traceability
• Reporting/Dashboard capable
• Quick, Organized, and Standardized Repository
• Flexibility to adjust to changing project phases, processes, and
reporting requirements
• No special software on the client workstations across entities
Twitter: @meetdux #nzspc
29. SHAREPOINT AS A GOV 2.0 PLATFORM
• What is Gov 2.0?
• VA Beach City Public Schools Portal
• DOD/VA IPO Work Management Platform
• DDOT Project Reporting Platform
• Questions and Answers
30. THE CHALLENGE
• DC Department of Transportation (DDOT) needed a publicly
accessible solution to provide detailed transparency and
accountability reporting to track DDOT construction projects
• Traditionally, projects were being
managed with various tools and
lacked standardized reporting
• E-mail
• Microsoft Excel
• Microsoft Project
• Word
Twitter: @meetdux #nzspc
31. MS PROJECT 2007 + WSS 3.0
• 3 months turnaround
• Improved efficiency and reduced costs through portfolio level
management of all projects
• Greater control over processes to closely monitor project budget and
schedule
• Improved data integrity and support
• Improved project management consistency and standardization
• Increased communication and transparency
Twitter: @meetdux #nzspc
33. SHAREPOINT AS A GOV 2.0 PLATFORM
• What is Gov 2.0?
• VA Beach City Public Schools Portal
• DDOT Project Reporting Platform
• DOD/VA IPO Work Management Platform
• Questions and Answers
34. QUESTIONS?
• E-Mail: dux.sy@innovative-e.com
• LinkedIn: meetdux.com/li
• Blog: meetdux.com
• Twitter: meetdux
How did you like the presentation?
http://meetdux.com/feedback/
Twitter: @meetdux #nzspc
35. THANK YOU!
Dux Raymond Sy, PMP
DELIVERING SHAREPOINT SUCCESS