Presented at ShareFEST Conference
Philadelphia, PA
April 9, 2010
Details: http://sp.meetdux.com/archive/2010/04/11/sharefest-sharepoint-life-sciences.aspx
UWB Technology for Enhanced Indoor and Outdoor Positioning in Physiological M...
SharePoint as an Enterprise Platform
1. Don’t Curb Their Enthusiasm
Navigating from Local Applications to
SharePoint as an Enterprise Platform
Dux Raymond Sy, PMP
Managing Partner
1
2. Presentation Objectives
In this presentation, you will learn the essential components of
successfully delivering SharePoint as an enterprise platform
In addition, you'll learn key techniques in:
Gaining executive buy-in for SharePoint projects
Proper planning and appropriately managing expectations
Engaging the business for better adoption
Defining organizational SharePoint readiness
Iterative release of SharePoint solutions
Twitter: @meetdux #sharefest 2
3. Dux Raymond Sy, PMP
Managing Partner, Innovative-e
Author, “SharePoint for Project Management” by O’Reilly Media
Course Author, Learning Tree International
For more information, connect with Dux
E-Mail: dux.sy@innovative-e.com
Twitter: twitter.com/meetdux
LinkedIn: meetdux.com/li
Blog: meetdux.com
Twitter: @meetdux #sharefest 3
4. Agenda
Can’t We Just Focus on the Technology?
Raising Executive Awareness is Necessary
Collaboratively Engineer a Solution
Assess Organizational Readiness
Iterative Release of SharePoint Solutions
Questions and Answers
Twitter: @meetdux #sharefest 4
5. What a Concept
“Technology provides no benefits of its own; it is the application of
technology to business opportunities that produces ROI. ”
—Robert McDowell,
In Search of Business Value
Twitter: @meetdux #sharefest 5
8. Agenda
Can’t We Just Focus on the Technology?
Raising Executive Awareness is Necessary
Collaboratively Engineer a Solution
Assess Organizational Readiness
Iterative Release of SharePoint Solutions
Questions and Answers
Twitter: @meetdux #sharefest 8
9. Executive SharePoint Ignorance is Not Bliss
Isn’t SharePoint about empowering End Users?
Who’s paying the bills?
Execs ordered SharePoint to be deployed
Do they REALLY understand the value of SharePoint to the organization?
Is the budget realistic?
As the enlightened ones, it’s our responsibility to raise executive awareness
about SharePoint
Read “5 Reasons Why Executive SharePoint Ignorance is Not Bliss”
http://go.meetdux.com/393b
Twitter: @meetdux #sharefest 9
10. It’s All About the Benjamins
Executives are primarily interested on how SharePoint can affect an
organization’s bottom line
Tip: Look for existing inefficiencies, measure it and prove how SharePoint can
be a lifesaver
Inefficiencies of meeting collaboration
Business process automation
Single platform vs multiple tools
How much is the investment?
Twitter: @meetdux #sharefest 10
11. Agenda
Can’t We Just Focus on the Technology?
Raising Executive Awareness is Necessary
Collaboratively Engineer a Solution
Assess Organizational Readiness
Iterative Release of SharePoint Solutions
Questions and Answers
Twitter: @meetdux #sharefest 11
12. Educate and Engage the Business
SharePoint is more than just a glorified network share
Stress that SharePoint is a platform
Tip: Address their pain points
Provide high-level technology overview
Discuss business challenges
Map it to a SharePoint Solution
Twitter: @meetdux #sharefest 12
13. Typical SharePoint Solutions
Enterprise-wide Solutions
Corporate Intranet
Content Management
Specific Solutions
Employee Onboarding System for Human Resources
Conference Room Scheduling System for Facilities
Project Management Information System for PMs
Clinical Trial
System Integration
Custom Application Development
Twitter: @meetdux #sharefest 13
14. Example: FDA Part 11 Compliant Document Management
Twitter: @meetdux #sharefest 14
16. Agenda
Can’t We Just Focus on the Technology?
Raising Executive Awareness is Necessary
Collaboratively Engineer a Solution
Assess Organizational Readiness
Iterative Release of SharePoint Solutions
Questions and Answers
Twitter: @meetdux #sharefest 16
17. Keep Priorities in Order
You can’t do it all!
What business need should you solve first?
What are common features that can be deployed?
Project scope must be limited and specific
What’s important? Time? Budget? Functionality?
Tip: Involve decision makers in planning and prioritization
Read “How to Prioritize Business Needs When Implementing SharePoint”
http://go.meetdux.com/sbyv
Twitter: @meetdux #sharefest 17
18. IT Can You Handle This?
Implementation
Do you have the relevant skillsets to plan, engage with the business, deploy
SharePoint?
Are key processes for release management, disaster recovery, auditing in place?
Support and Maintenance
What does the support structure look like?
Resources available for maintaining related technologies?
Future Releases
Twitter: @meetdux #sharefest 18
19. Change Management Strategy
Collaboration culture
Governance plan
Business
Technology
Adoption plan
Training
Process
Technology
Self-help
Feedback
Twitter: @meetdux #sharefest 19
20. Reality Check
What’s the biggest bang for your buck?
Feel free to download this SharePoint Assessment schedule:
http://go.meetdux.com/nceb
Twitter: @meetdux #sharefest 20
21. Agenda
Can’t We Just Focus on the Technology?
Raising Executive Awareness is Necessary
Collaboratively Engineer a Solution
Assess Organizational Readiness
Iterative Release of SharePoint Solutions
Questions and Answers
Twitter: @meetdux #sharefest 21
22. Do You Have a SharePoint Roadmap?
A SharePoint roadmap can help organizations
Quantify the budget, resources and effectiveness of SharePoint
Allows priorities to be set
Specifies what solutions are going to be deployed
Iterative releases can provide immediate visibility
Lower risk compared to big bang approach
Tip: Successful delivery of high profile solution gets you brownie points
Quick wins are essential for better buy-in and adoption
Twitter: @meetdux #sharefest 22
23. Example: SharePoint Release Schedule
Phase 1: Proof of concept or Pilot
Phase 2: Replace intranet and file shares to improve collaboration
Phase 3: Deploy value point solutions for HR, Operations and Finance
Phase 4: Train users to build their own SharePoint solutions
Phase 5: Integrate CRM and third party reporting platform
See how EasyJet iteratively deployed SharePoint: http://bit.ly/74XwKH
Twitter: @meetdux #sharefest 23
25. Agenda
Can’t We Just Focus on the Technology?
Raising Executive Awareness is Necessary
Collaboratively Engineer a Solution
Assess Organizational Readiness
Iterative Release of SharePoint Solutions
Questions and Answers
Twitter: @meetdux #sharefest 25
26. Questions?
E-Mail: dux.sy@innovative-e.com
LinkedIn: meetdux.com/li
Blog: meetdux.com
Twitter: meetdux
How did you like the presentation? http://meetdux.com/feedback/
Twitter: @meetdux #sharefest 26
27. SharePoint Starts the Fire
Emails, Paper trail, Post-it notes and Snail mail
Deadlines, Going nuts, Training costs and Budget cuts
Collaborate, Meeting date, Working in the office late
Weekends, Holidays, Family feels the brunt
SharePoint starts the fire, Users collaborating, Enterprise is changing
SharePoint, Got me praise, Corner office, Big fat raise,
Sharing, In the cloud, Something called BPOS.
CIO blown away, Learned about the cloud today,
New job is great, what else, can I say?
SharePoint starts the fire, Users collaborating, Enterprise is changing
SharePoint starts the fire, Microsoft has got it, Can’t wait to have it
Thanks to the SharePoint Community! More Lyrics at: http://bit.ly/bprb9m
Twitter: @meetdux #sharefest 27