Frit 7132 facilities plan assignment m. brock

Presented by: Melissa Brock
FRIT 7132
Fall 2010

Culturally diverse population of
approximately 480 students, grades Prek-4th
Sixty percent of the students fall in the
lower socioeconomic level (free/reduced
meals)
60+ staff and faculty members
Over half of the teachers hold a master’s
degree or higher

The media center provides 1. Encourage students to
curriculum support, become lifelong readers
research guidance, and by providing a variety of
enrichment through quality literature in the
literature appreciation, library.
and other learning 2. Encourage students to
experiences to the become lifelong learners
students, faculty, and by providing opportunity
staff. The Center fosters for students to locate
a positive environment information.
that encourages students
3. Collaborate with
to be lifelong readers and
teachers to provide
learners.
learning experiences
that enhance the
curriculum.

 One full-time media specialist
 Two paraprofessionals (pulled daily for
enrichment and classroom activities)
 Fixed schedule times for classes/ flexible
scheduling for independent student/ class
needs
 Over 20,000 items which include
books, audio/book kits, audio
recordings, video recordings, and teacher
resources

 The media center is located on the back
hallway of the school, but the hallway is
easily accessed by other parts of the building
through outside entrances (except in bad
weather).
 The gym and hallway bathrooms are located
on the same part of the hallway, so noise and
traffic is an issue for the media center
entrance.

The entrance is one
door for entering and
exiting the media
center. The passage is
narrow and congested
during class changes.
There is a small
“Media” sign that hangs
from the ceiling beside
the door, and visitors
often miss the
entrance.

The circulation desk is
closely located to the
main entrance. The
passageway to the check-
in area and from the
check-out area is very
narrow. Students are in
single-file and the area is
congested because of
students entering and
leaving the media center.
The view from the desk is
limited and blocked by
shelves.

The office has a large window The storage area is used for
that allows the SLMS to view curricular material storage as
the library, but it is not well as videos and AV
located near the circulation materials. It is crowded, yet
desk. organized.

The front seating area has four
square tables with chairs. The
tables are pushed together here.
There are child-size benches and an
angled table for writing/reading.
Only adult-size chairs are available.

The back seating area has two
large, rectangular tables and
adult-size chairs. The tables are
pushed together. There is a
small round table with two chairs
used mainly for the morning news
show. There is a TV and VCR/
DVD mounted to the wall for
group viewing. There is no drop-
down screen in the center.

There are four computers for student use in
the media center. They are used mainly for
AR testing. There are two printers at the
computer tables. There is a computer lab
with 20 computers in the front hallway for
larger groups.

The fiction section is divided by AR
levels, with lower levels on the shorter
bookshelves. There is space on the shelves
and the books are easy to browse. There are
two rolling carts where books are placed for
re-shelving. The taller bookshelves block the
view of the back of the center. Book displays
are also on the short shelves.

The non-fiction section is categorized by the Dewey Decimal
System. It is also coded with AR levels to encourage students to
read non-fiction for AR testing. There is space on the shelves
and the books are easy to browse.

The teacher resource
books are located on
the back wall near the
front seating area.

Resource books are located on
the shelves near the back wall
in the middle of the center. There is a small, but varied
Full collections of collection of audio books
encyclopedias and picture available. There is also a small
encyclopedias are available for collection of periodicals.
different learning levels.

At the middle of the
center, special
“favorite” collections
are organized. Book
series that are
frequently checked out
have been grouped
together to create
easier student searches.

The Good: (teachers & The Bad: (teachers)
students)
“Not big enough to gather
“Good teacher resources”
classes in”
“Nice selection of AR books
“Not enough computers”
and levels”
“Too close to the gym”
“Students can go
independently to check “The hallway and entrance is
out books” way too small and the
students get too
“ The librarian is very
congested”
helpful to teachers and
students” “Library has to be closed
due to lack of staff
present”
“Gets very crowded and loud
during class changes”

Teacher Survey via email Student survey via
“question and answer”

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Media center is located on main
 Media center is not centrally hall away from loud areas
located and near gym area
Entrance is double doors for ease
 Entrance is single door for of entering/exiting and has
entering and exiting and is noticeable large sign and décor
not noticed easily
Circulation desk is located
 Circulation desk is too close centrally, away from main
to entrance and does not entrance, and has full view of
allow view of entire center center


 The SLMS’ office is not The SLMS’ office is directly
located near the behind the circulation desk
circulation desk, but has and has large viewing window
large viewing window Curricular materials have been
 The storage room is too placed in teacher resource
crowded with curricular area shelves and are organized
materials for teachers by standards/ grade levels


 The seating areas The seating areas are adequate for
small and large groups of students.
are not adequate The tables and chairs are grouped
for group work and and sized appropriately for
students, with smaller tables and
consist only adult- chairs in easy fiction.
sized tables and The large group area tables are
chairs. height-adjustable for adult and
student use


 Thereare four There are twelve computers
in the computer area and
computers for laptops available in storage
students and cabinet for student work at
tables
teachers in the There is a computer located
center in the teacher resource area


 There are tall Centrally located
bookshelves that bookshelves are lower in
block the view of the
back of the center order to allow full view
from the circulation of all areas in media
desk center


 The teacher resource The teacher resource area
area is located on the is located away from
back wall near the student areas. There are
front seating area. adult-sized tables located
The student areas are
located around the in the area for planning
area. time.


A larger shelf for periodicals and newspapers
Small, private room for meetings with TV & DVD/VCR.
Special collections and audio books moved to fiction shelves. Tape/CD
players located at circulation desk for check-out.
Rug, chairs, and TV/VCR/DVD located in alcove for story time with younger
students.
Restroom is located in the media center.
Large screen TV, computer, and pull-down screen for presentations.

 There is a mix of tile and carpet in the original center. The new
center layout will have all carpet with padding to lower acoustic
problems of such a wide open space.
 The new center’s presentation area is away from windows.
Lighting will bright and cheerful with some natural lighting.
 Outlets will be safe and plentiful. Clocks will be located over
circulation desk, in computer area, and on back wall.
 The present media center has a television distribution system that
allows programming to be played from the media center
throughout the school through different channels. The morning
news show is an important part of this, so it will be continued in
the new center. The equipment will be housed in the storage
area. It can be locked and secured.
 ADA guidelines will be followed in layout of the new center and the
purchase of adaptive technologies.
 The hand-painted murals are a positive addition in the current
center’s environment. Input from teachers, students, and parents
will be taken, and new murals will be painted in and around the
center. Book displays will also be plentiful and theme-related.
 The original center’s barcode check-in/out system allows for some
independence once students are used to it. This will be continued
in the new center.

 Soft seating for younger students
Carpets for Kids® Reading Bean Bag Chairs
by the Book Carpets

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Student Policy: Teacher Policy:
Students in grades 1-4 may Each teacher and staff
have two books checked member has an individual
out. Kindergarten students barcode, and all materials
may have one book checked that leave the library must
out. Students will be given be checked out. Teachers
a barcode at the beginning will return materials
of the year which is promptly to provide
required for checking out opportunities for others to
materials. If the student use them. Teachers may
loses the barcode, a share materials at their
replacement barcode may grade level; however, the
be purchased for fifty person checking out the
cents. Books are checked materials is responsible for
out for two weeks. having them returned.

Elcan-King Elementary Student Handbook/Teacher
Handbook, August 2010

Allow the students with positive return history
to check out more books, but still give a limit
to students who have frequent losses.
Allow for the loss of one barcode before
charging for a new one. Do not give an
excuse as to why they are not visiting the
library!
Continue to hold teachers liable for materials,
but allow extra time to find materials. Send
out picture description and title of book to
the grade level of the teacher.

Library Overdue Notices will be sent periodically
to inform parents/staff of any missing library
books.
Damaged books that are returned are charged for
the amount of damage and students/ parents
must pay to replace or repair the book.
Lost books must be replaced and the student/
parent must send the amount of the cost of the
books as indicated by the notice sent to the
parent.
Report cards will be held if students have overdue
books, or if students owe fines for lost or
damaged books.

A media committee that will consist of the
School Library Media Specialist (chairman)
and teacher representatives from each grade
level, K-4 will be in place at the school level.
The media committee will make decisions
regarding materials, resources, technology,
book fairs, volunteer recognition, etc. They
will also carry out any system requirements
that need to be met.


 Overdue notices should only be sent to the
student’s homeroom teacher and parent.
Care should be taken with student records.
 Representative teachers should get input for
the media center changes/ choices from
fellow teachers on their grade level.
 All supportive staff members should be
included the media committee since it
affects their jobs.

According to the DCBOE Policy Handbook, the
“media programs will adhere to the following
guidelines:”
 Include “Information Access
Skills”, “Instructional
Equipment”, “Instructional
Media”, “Instructional Resources”, “Media
Center”, “Media Committee”, “Media
Services”, and “Unified Media Programs” in
each individual school media center.

Decatur County Board of Education Policy
Handbook, January 2000

The media specialist shall The teacher shall have the
have the responsibility: responsibility:
 to plan with the teacher  for planning, instructing,
 to link information and evaluating all units of
resources and study in which students
opportunities for students and the media specialists
to apply skills during are involved
instruction
 to provide opportunities
for the instructional staff
to acquire, develop, and
improve their information
access skills and those of
their students

Decatur County Board of Education Policy Handbook,
January 2000

 Equipment items should retain original shape and
appearance with use, are non-expendable,
perform a mechanical or technical function, and
normally have a life expectancy beyond two
years
 Equipment, media, and resources will be
reviewed annually by school personnel
 Media collections will be inventoried annually
 Worn or missing items are to be replaced
periodically
 Out-of-date or no longer useful materials are to
be withdrawn from the collection.
January 2000

1. Be courteous, but make The Media Committee will:
no commitments. 1. Read and examine the
2. Invite the complainant material.
to file objection with the 2. Check the general
National Council of acceptance of the
Teachers of English so a material (reviews).
formal complaint can be
made to committee. 3. Weigh its faults and
values against each
3. Temporarily withdraw other and form opinions
the material pending based on material as a
committee decision. whole, not parts.
4. Inform superintendent 4. Meet to discuss the
and principal of the material and prepare a
school. report on it.
5. Deliver copies of the
report to the
superintendent and the
principal of the school.
January 2000

 Each school media center shall be staffed according to Rule
No. 160-5-1-22 (at least one certified Media Specialist).
 A plan for flexible schedule access for students and teachers
in groups, or individuals, throughout the instructional day
(8:00-3:20).
 Accessibility is based on instructional need.
 Cooperative planning is performed by SLMS and teachers to
ensure use of media center resources/services and support
on-going classroom instruction.
 Compliance with copyright law is followed and current
copyright information is provided to staff.
 Quality instructional media is available in sufficient quantity
and diversity to support curricula, instructional
strategies, learning styles, and attainment of educational
goals/objectives (Unified Media Program).
 Organization and management of all school-
owned, instructional resources are maintained through the
media program.
 Use necessary community resources to provide effective
support to instruction.

School System Media Committee Responsibilities:
1. Recommend long and short range goals, budgeting
priorities and operation, utilization and accessibility
procedures for the media program.
2. Develop a multi-year plan that shall be based on the
extent of need reflected in school media plans, on
budget and service priorities of the system and
annual evaluation results for the system.
3. Develop and recommend procedures for: functioning
of system and school media committees; selecting
instructional resources locally; handling requests for
reconsideration of materials; considering gifts of
instructional resources; using non-school owned
materials; keeping collections organized and
updated; complying with copyright law; and
identifying education specifications for constructing
and renovating media centers.
January 2000

 The budget is based on FTE cost per student and
use of the QBE formula. The amount reserved
for the media center includes the media
specialist salary and funds for materials.
 Gift materials are to be judged by basic
selection standards, and are accepted or
reflected by these standards.
 Multiple items or outstanding and much in
demand media are to be purchased as needed.
 Sets of materials and materials acquired by
subscription are to be examined carefully, and to
be purchased only to fill a definite need.
 Book fairs and fundraisers are allowed for the
media center. Requests are submitted to the
superintendant.
January 2000

 Students and parents sign an “Electronic Network
User Agreement” document giving permission for
the child to use the internet at school. The
“Electronic Network Use Rules” document is sent
home for parents to keep. If rules are not
followed, the DCBOE states:
“Failure to abide by district policy and
administrative regulations governing use of the
district’s system may result in the suspension and
/or revocation of system access. Additionally,
student violations may result in discipline up to and
including expulsion. Staff violations may also result
in discipline up to and including dismissal. Fees,
fines, or other charges may also be imposed.
January 2000

Personally identifiable information will not be released
by the school system from an educational record with
out prior consent of the parent or eligible student
except under certain circumstances.
 Those who educate and evaluate the student
 Enrollment in another school
 Educational audits by state or federal authorities
 Financial aid applications
 Compliance with state law, IRS, judicial orders, or
lawfully issued subpoenas.
 Educational studies by educational institutions
 Accrediting institutions
 Health or safety emergencies
 Information designated as “directory information” for
staff use (name, address, phone, etc)
Notification will be made of disclosures.

January 2000

“The BOE retains the right to charge students a
reasonable fee for restitution of
lost, damaged, or abused school system
property, including text books, library books or
media materials. Students shall be notifies in
writing of any charges being assigned to them
and that failure to pay those charges may result
in sanctions such as withholding grade
cards, diplomas, or certificates of progress until
restitution is made. Opportunity shall be given
for the students and/or parent to meet with the
appropriate school officials to discuss any fines
levied against the student.”

In order to better maintain the media
program, I feel that there should be more
written policies available for teachers,
parents, and students. The media specialist
should include her program’s policies on
copyright laws, internet use in the media
center, privacy of student records, gifts, and
services. There are district policies, but
simplified and personalized policies should
be in place.

Have a wonderful,
fulfilling day! Read a
book, and get away!!

Melissa S Brock

Frit 7132 facilities plan assignment m. brock

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