Handling documents and information can be one of the most taxing aspects of any organization. Kevin D'Arcy is VP of Sales and Marketing for MES Hybrid Document Systems, Ontario's leading document management sofware supplier. For more information about our document management in Ontario services, visit http://www.mesltd.ca today.

1. What’s wrong with paper
documents?
Document Management inDocument Management in
OntarioOntario

2. Companies produce a mammoth volume of documents every
day and document management in Ontario can help. The
information these documents contain is often the
cornerstone of a business’s success and marks their ability to
operate efficiently. Each document is tied to different
processes. Documents are created, forwarded, checked,
stored, and above all, searched for time and time again. This
takes a lot of valuable time and resources away from
employees, which is why it is worth the time looking at
document management in Ontario to solve these issues.

3. This is where document management in Ontario
comes into play. With a document management
system, you will improve your customer service and
save a lot of time and money. For example, when a
business sells a product to a consumer, there are
product requests, placing the order and creating an
invoice, a process that demands a lot of documents
in both electronic and paper format.

4. What’s wrong with paper documents?
• In a traditional business, paper documents are stored in a various
locations throughout the business. The documents can be stored as
a paper document or spreadsheet on the local computer or
business server. E-mail correspondence with your customer is
stored on your company’s email server. The order is filed in paper
format in the file folder, and invoice is saved in the accounting
program.
• When a customer calls, you need to collect all of the documents
from their different storage locations. If a paper document is with
an absentee employee or misplaced, the process comes to a halt.
With this system, your company can not respond quickly enough
and results in poor customer service and much frustration.

5. Companies that use document management in Ontario have a clear
advantage in this situation. The document management system
manages all the documents that accumulate during the course of
doing business and files them correctly in an electronic file cabinet
and every authorized employee has access to these documents on
their own computer. By searching for pre-defined indexed words,
you can have an overview of the whole process immediately.
With this document management in Ontario system, employees
can respond to queries in a matter of seconds without searching for
paperwork. You save time, and your customers and partners will be
happy. A document management system can do more than this. It
can also help you optimize your internal business processes and
workflows.

6. How does a document management system in Ontario work?
• Depending on the document types, the process is often fully
automated. Paper-based documents are scanned and after
scanning, index terms are assigned to keywords. With large
volumes of documents, this process is often outsourced to a
document management in Ontario company.
• For documents already in electronic formats, all you need to do is
drag and drop them into the document management file cabinet. E-
mails are automatically stored and index with keywords and links to
your contact database. And you can see, a document management
system can be integrated in any infrastructure and adapted with
long waiting times.

7. Key benefits of document management in Ontario:
• Central document pool for all documents
• Access to all documents
• Global access via internet
• Semi or full automatic storage
• Complete search results
• Process optimization and transparency through workflows
• Reduced storage space
• Protection against fire and water damage
• Documents can be accessed and read indefinitely
• Adheres to legal document retention guidelines

8. These are strong arguments for document management in
Ontario and when implemented, can be used to automate the
workflows in your organization, meeting your organizations
needs while streamlining many processes, reducing errors
and increasing productivity for years to come.

9. Kevin D'Arcy is VP of Sales and Marketing for MES Hybrid
Document Systems, Ontario's leading document scanning and
document management supplier.
For more information about our
document management in Ontario services, visit:
http://www.mesltd.ca/service.html?id=2

10. Kevin D'Arcy is VP of Sales and Marketing for MES Hybrid
Document Systems, Ontario's leading document scanning and
document management supplier.
For more information about our
document management in Ontario services, visit:
http://www.mesltd.ca/service.html?id=2