An e-forms software solution, Formatta in Ontario uses electronic versions of paper forms to streamline and enhance company operations. Its robust and intuitive design electronically captures data and immediately integrates it into core business systems. Take a look at this presentation from Kevin D'Arcy, VP of Sales and Marketing from MES Hybrid Document Systems or visit http://www.mesltd.ca

1. Formatta in Ontario
How to Give Your Business an
Information Edge

2. Formatta in Ontario is a software solution for eforms-driven
business process optimization. In other words, it uses
electronic versions of paper forms to streamline and enhance
company operations. Formatta is perfectly suited to
government agencies, healthcare organizations, educational
institutions and financial services firms.
The application performs four major functions. Formatta
captures data electronically from users within the
organization. Then, it verifies the data to ensure accuracy and
completeness. Once verified, Formatta routes the data for
approvals and electronic signatures.

3. When these steps are complete, the application moves the
data into the company’s critical business systems. Companies
depend on systems such as Finance, Human Resources,
Customer Service, Sales and more to run their businesses.
Why Use Formatta in Ontario
Formatta in Ontario gets all your critical information into the
systems that run your business and makes it available to
users. It eliminates the gap created from missing information.
In fact, studies show seventy-percent of important data is
contained in paper, Word, PDF and printable form documents.

4. Without having this crucial information
available, companies suffer major effects. For
example, inefficiencies in information
processes can have an adverse effect on
revenues and operating costs. In addition,
customer service can suffer and the time it
takes to accomplish projects can extend
beyond deadlines. You also risk non-
compliance with regulatory requirements.

5. Design. Authorized users can create data capture
screens without programming skills. The easy-to-use
tools let you design screens that look just like paper-
based forms. And, you can use simple techniques to
ensure data is captured accurately and completely. In
addition, the electronic data capture interfaces can be
used offline or online.
Formatta in Ontario was developed specifically to
provide a robust, yet user-friendly, solution for creating
and publishing e-forms. The application also provides
security enhancements such as built-in encryption
tools and lockable forms.

6. Capture. Formatta in Ontario provides easy access to
electronic data capture. It allows you to enter, save
and submit information when you’re connected to the
network or working offline. Users can complete and
submit forms through the Internet without
downloading any software. And, offline users won’t
need additional client software or plug-ins either.
Formatta in Ontario provides guidance and field-
specific help for user completing forms. The
application validates data in form fields and ensures
forms are complete. In addition, Formatta auto-
populates fields based on previously entered data.

7. Approve. Before data is moved into business applications,
Formatta in Ontario uses simple routings for electronic review
and digital approval. These routings can be based on process
logic, form data and signatures and can be created in minutes.
In addition, users can track follow the process and approval
status.

8. Integrate. Formatta in Ontario is designed to
efficiently integrate with back-end systems. In
addition, the application connects to
databases like SQL Server, Oracle and Sybase.
Using industry standards, Formatta seamlessly
integrates with typical enterprise applications
in use today. Data is moved securely, quickly
and easily to and from your business systems.

9. Formatta Business Benefits
Formatta allows users to efficiently and easily access
critical business information. Its robust and intuitive
design electronically captures data and immediately
integrates it into core enterprise systems. Better
information management can reduce costs and
improve operations by eliminating manual and
duplicative forms-based processes. And, with more
complete information, Formatta enables managers to
make better decisions.

10. In today’s competitive and economically
challenging business climate, you need every
edge you can for success. Formatta provides
an affordable solution to make a difference on
many fronts, including cost savings, efficiency
gains, service improvements, green initiatives
and revenue gains.

11. Kevin D'Arcy is VP of Sales and Marketing for
MES Hybrid Document Systems, Ontario's
leading document scanning and document
management supplier. For more information
about Formatta in Ontario, visit
http://www.mesltd.ca/.