Time management refers to effectively managing one's time to prioritize activities based on their importance. It allows individuals to allocate specific time slots to different tasks. Effective time management is important because it helps people prioritize their work, get more done in less time, produce higher quality work, and stay on track to achieve goals. While time management is challenging, developing one's own system through planning, creating to-do lists, prioritizing tasks, avoiding time wasters, effective delegation, and paying attention to detail can help optimize the use of limited time.

1. Time Management

2. Everyday, A lion wakes up and
runs. He knows that he must run
faster than the slowest deer, Or he
would starve!
Everyday in Africa, A deer wakes up
and runs. He knows that he must
run faster than the fastest lion, Or
he would be killed.

3. Topics
• What is time management?
• Why to manage time? Why it is important?
• Myth and Reality of Time Management?
• Recommendations for Effective Time Management?
• Q&A

4. What is time management!
• Time Management refers to managing time effectively so that the right
time is allocated to the right activity.
• Effective time management allows individuals to assign specific time slots
to activities as per their importance.
• Time Management refers to making the best use of time as time is always
limited.

5. Why Time management?
Helps You Prioritize
Well, time management is important because it helps you prioritize
your work. Once you have a list of things you need to tackle, you
need to see what you should do first. What are those that are
important and time sensitive. That way, you set out to do those first.
Get More Done In Less Time
The other reason why time management is important is that you
will get more done in less time. When you plan your time, you will
see the amount of work that needs to be tackled. That puts into
context how much time you need. Inevitably, you will know not to
laze your time away.

6. Why Time management?
More Quality Work
When you plan your time you are making wise investment of a very
limited resource – time. Knowing what to work on, when and how
much time you have to finish the work makes you more focused.
That focus on the work ensures that you get more quality work out.
Keeps Things In Context
Sometimes you may hear people complaining that there is no
balance in their lives.
Ever wondered maybe the reason is that they do not know how to
manage their time?

7. Why Time management?
Forces You To Do Things You Do Not Like
This is most interesting one. Why is time management important?
Simple, when you write down what you need to do – it is there
staring at you. You are forced to tackle it. To me it is a target I have
given myself and so I must live up to the challenge regardless of
how much I hate doing it.
Keeps You On Track
Whether it is a daily work list or a long-term career plan – time
management keeps you on track. With your goals stated and time
allocated, the likelihood of you staying within the boundaries you
have given yourself is higher. Of course, do not be your own jury
and judge.

8. Why Time management?
Making Sure You Deliver What’s Promised
How would you deliver what you promised on time if you do not
manage your time? Have you always disappointed your colleagues
on the delivery of your part of the project? Perhaps you aren’t doing
well with time management. Making sure you deliver what’s
promised should be reason enough why is time management
important.
Time Is Limited
Time ticks away regardless you like it or not. Why is time
management important? Because time is limited. Once lost, you
cannot gain it back.

9. Why Time management?
Helps Discipline Ourselves
Time management is a huge part of managing yourself. If you
cannot manage time and won’t manage your limited resources, how
do you plan to achieve your goals? I find that learning to manage
time helps to discipline yourself.

10. Myth & Reality of time management
Myth
Time management is about managing time
Reality
You can not management time, you can ONLY
manage YOURSELF relative to time.

11. Myth & Reality of time management
Myth
Good time management it all about Tips, Tactics,
Technique and texts.
Reality
Good time managers VALUE their time… because
they don’t WASTE it

12. Myth & Reality of time management
Myth
Good time managers are very time conscious and
focus on time
Reality
Best time managers are focused on and get RESULTS.

13. Myth & Reality of time management
Myth
“One system for all” a set of rules work for everybody.
Reality
We should all develop our OWN time management system.

14. Recommendations for Effective Time Management!
1. Plan your work and follow
2. Create to do list
3. Prioritize your task
4. Time Killers
5. Effective Delegation
6. Attention to detail
7. Recommended books.
8. Q&A

15. Plan your work
A man without a plan is as good as lost. Jumping directly
on a task (while you have too many ) in any profession is
one of the quickest ways to become overwhelmed.
Clearly constructing a plan of attack before tackling
assignments is crucial towards managing time.
Failing to plan is actually Planning to Fail.

16. Create to-do list
Without task or to-do lists it is easy to become overwhelmed by
the amount of things you have to do and it is also far more
likely that you will forget things. Having all your tasks in one
place and easily visible, has added benefits:
• Working steadily through your list keeps you on track and
feeling in control
• You’ll be less distracted or side tracked by new incoming
tasks which get added to the existing list rather than tackled
immediately
• In all, you will be more focused, more efficient and more in
control of your time!

17. Prioritize your task
When you have to choose among several tasks, you need to
prioritize them.
Note that it is commonly recognized that 20% of your activities
will account for 80 percent of your success (The Pareto
Principle).
Hence, if you have 100 tasks in your task list, probably about 20
of those will be the key ones to focus on. Hence, whatever
prioritization method you use, you should ensure it helps you
pinpoint these tasks.

18. Prioritize your task
• 4 Quadrant methods By Steven Covey
Urgent is not always important.
Quadrant 1 are the things in your life (or on
that particular day) that are both urgent
and important. Matters like deadline-driven
projects and crises. We all have Q1
activities in our lives, but if you’re feeling
burnt out, chances are you live here.

19. Prioritize your task
Quadrant 2 is full of things that are not
urgent but important which could range
from spending quality time with your family
to regular exercise to updating a client with
progress. They won’t enact urgency on you
like a deadline but they’re the foundations
a quality life is built on.
The more time you spend in
Q2, planning, building up your
strength, preparing, the less time you
spend and the more effective you become
in Q1.

20. Prioritize your task
Quadrant 3 is where the urgent but not
important matters lie. Some phone
calls, meetings, last minute appointments
that seem urgent but are actually not
important fall into Q3.
Quadrant 4 are where the frivolous not
urgent and not important stuff is. Stoning
out in front of the TV, updating Facebook
status is a Q4 activity.

21. Prioritize your task
It’s obvious we should be spending most of
our time in Q1 & 2. Spending too much
time in Q3 and Q4 robs your time, gives you
stress and reduce your ability to perform in
real Q1 and Q2 activities.
Which quadrant do you think you’re
spending most of your time right now?

22. Prioritize your task
Sand-Stone Theory

23. Time Killers
1. Socializing at work place
2. Personal calls
3. Procrastination
4. Reading (un-necessary)
5. Small breaks too often
6. Stress
7. Checking mail box

24. Beating Procrastinations
Procrastination is the Thief of Time.
Procrastination refers to the act of intentionally and habitually
putting off tasks which need to be done. People who
procrastinate have a tendency to self deceive their acts by doing
other tasks which are trivial or of no consequence to pass time.
This is an act of keeping themselves busy so that they would have
no time to do the more challenging and important tasks.

25. Effective delegation
Delegate if you can!
You can’t do everything yourself and one of the most important ways to stay
on point is to delegate assignments that can be done by others.
• You can accomplish a lot more with help.
• Delegation is not dumping
Obstacles :
• Feeling like we need to do everything ourselves to have it done right.
• Not having the time or desire to transfer the knowledge necessary to have
someone else take over.
• Being unable to find people we trust enough to delegate to.

26. Attention to detail
Attention to detail can save a lot of time of your
1. Read mails carefully
2. Understand the work in detail before proceeding
3. Unit testing

27. Recommended books
First Thing First
By Stephen Covey
One minute manager
By Ken Blanchard
The Seven Habits of Highly effective people
By Stephen Covey

28. Q&A