1. Interactive Multimedia CD
Project Planning
Miguel Rodrigues
Student Number: 11511645
Course: BSc Music Informatics
Module: 2MIN504 – Negotiated Project
2. 2MUS514 - Negotiated Project Project Planning – Interactive Multimedia CD
Table of Contents
Page
Overview…………………………………………………………………... 3
Introduction……………………………………………………………….. 4
Key Milestones & Components…………………………………………. 6
Project Lifecycle………………………………………........................... 8
Rapid Application Development………………………………………… 9
Conclusion………………………………………………………………. 11
Reference List and Bibliography………………………………………. 12
Appendixes……………………………………………………………… 13
Miguel Rodrigues Student Number:11511645 2
Course: BSc Music Informatics
3. 2MUS514 - Negotiated Project Project Planning – Interactive Multimedia CD
Overview
This report presents a commercial multimedia project
environment and discusses the importance of using a project lifecycle
Methodology to redesign and extent it. In this report, I discuss who
the stakeholders are and their importance to the project, project
lifecycle, methodology used (RAD) and a detailed project timeline.
The project consists in offering a Multimedia CD service to
unsigned artists. The services include production, mixing and
mastering of the tracks but also presenting the project through a
multimedia CD using the software “Macromedia Director MX
2004”. The CD will be also a normal audio CD (First track –
Multimedia; Other Tracks – Audio CD).
Miguel Rodrigues Student Number:11511645 3
Course: BSc Music Informatics
4. 2MUS514 - Negotiated Project Project Planning – Interactive Multimedia CD
Introduction
The project consists in offering a Multimedia CD service to
unsigned artists. The services include production, mixing and
mastering of the tracks but also presenting the project through a
multimedia CD.
At the present moment the music industry is divided into 4
main segments: record companies, music publishing companies,
artist management and live performance.
Accordingly to IFPI (International Federation of the
Phonographic Institute), the music industry spends 20 per cent of the
revenues on discovering and nurturing new acts. More than eight
million acts have posted songs on MySpace what makes difficult for
the record labels to filter out the relevant acts. This overwhelming
number of new bands and music available to consumers also
highlights the need for filtering, selection, marketing and
recommendation more than ever, and this project can be a key role
on the process of discovering new and talented acts and to put them
on the path of record labels, publishing companies, artist
management companies, venues, promoters, press and radio
stations.
The key features of this project are the three recorded tracks with
master quality, contemporary sound despite the genre of music,
expertise in music and computer music technology, up-to-date
Miguel Rodrigues Student Number:11511645 4
Course: BSc Music Informatics
5. 2MUS514 - Negotiated Project Project Planning – Interactive Multimedia CD
software and samples, interactivity of the CD, industry contacts and
tangibility. As music consumption increasingly moves to the Internet,
music as a product becomes even more intangible and service-alike.
When promoting a demo to record labels, distributors or publishing
companies the music needs to be delivered in a tangible format.
So, who are the stakeholders?
Sometimes the answer to this question can be very difficult to
achieve because it will depend on the project but what it should seek
is adjectives like power, responsibility and influence. Some times
power equals to authority that usually is the budget holder but that is
not our case. Note that the more people who have input on a stage,
the more changes there will be in the project as a result.
Doing an external analysis of who should be my stakeholder, I
decided to include, record labels, publishing companies, venues,
radio stations / webcasts, promoters distributors, press and
magazines.
Regarding an internal analysis the stakeholders are the project
manager and the artist itself.
Miguel Rodrigues Student Number:11511645 5
Course: BSc Music Informatics
6. 2MUS514 - Negotiated Project Project Planning – Interactive Multimedia CD
Key Milestones & Components
Meeting with Artist Regarding Music Direction
Music Genre
Covers or Original Music
Choice of songs (3 songs)
Decide the need to have session musicians or not
Decide the need to book a Recording Studio or not
Give Budget fee to the client
Meeting with Artist Regarding Media Content
Biography
Pictures
Videos
Design of the CD
Miguel Rodrigues Student Number:11511645 6
Course: BSc Music Informatics
7. 2MUS514 - Negotiated Project Project Planning – Interactive Multimedia CD
Music Production
Score, editing, mixing and mastering of 3
tracks
Multimedia CD
Multimedia Storyboard
Splash Screen (Intro)
Production of the Multimedia CD-ROM
Discuss and review the Multimedia CD with
costumer
CD On-body and Jewel case Artwork design
Final CD Mastering (PQ Coding, etc.)
Final CD Mastering (PQ Coding, etc.) and send it to
the Fabric
The tracks can include an ISRC number
Miguel Rodrigues Student Number:11511645 7
Course: BSc Music Informatics
8. 2MUS514 - Negotiated Project Project Planning – Interactive Multimedia CD
Project Lifecycle
The project lifecycle consists of four stages, initiation, planning
execution and closure.
Initiation involves starting up the project, by documenting a
business case, feasibility study and terms of reference, appointing the
team and setting up a project office if necessary.
Planning involves setting out the path and direction of the
project by creating a project plan, resource plan, financial plan,
quality plan, acceptance plan and communications plan.
Execution involves building the deliverables and controlling the
project delivery, scope, costs, quality, risks and issues.
Closures involves twisting-down the project by releasing staff,
handing over deliverables to the costumer, if there is one, and
complete a post-implementation review of the project.
Initiation Planning Execution
Closure
Miguel Rodrigues Student Number:11511645 8
Course: BSc Music Informatics
9. 2MUS514 - Negotiated Project Project Planning – Interactive Multimedia CD
Rapid Application Development - RAD
Rapid application development projects call for the interactive
use of structured techniques and prototyping to define user’s
requirements and design the final system. It involves an iterative
development, construction of prototypes and structured techniques
which build preliminary data models. Than prototyping will help the
analyst and users to verify those requirements and to formally refine
the data and process the models.
It comprises four stages: planning, design, construction and
implementation. The planning stage consists of a review of the areas
immediately associated with the proposed system. This review
produces a broad definition of the system requirements in terms of
the functions the system will support. It delivers an outline system
area model of the study, a definition of the scope and cost justification
of the system.
The design stage consists of a detailed analysis of the business
activities related to the proposed system. Stakeholders define entity
types associated with the system and following the consequent
analysis, the design of the system is outlined and prototypes of
critical procedures are built and reviewed. On the construction stage,
a small team of developers finalizes the design and builds the system
using a design-and-build steps in which the users have the
opportunity to fine tune the requirements. The construction stage also
Miguel Rodrigues Student Number:11511645 9
Course: BSc Music Informatics
10. 2MUS514 - Negotiated Project Project Planning – Interactive Multimedia CD
delivers documentation and the necessary instructions necessary to
operate the application, routines and procedures needed to put the
system in action.
The implementation stage involves implementing the new
system and managing the change from the old system environment
to the new one. This may include implementing bridges between
existing and new systems, converting data and training users. User
acceptance is the end point of the implementation stage. (1)
One of the positive aspects of using RAD methodologies on a
project is that it promotes a strong collaborative atmosphere and
gathers the requirements in a dynamic way. Another one is that the
business owner actively participates in the prototyping process,
writing and performing test cases. It suits interactive projects.
For the other hand, RAD is not suitable for real-time, safety-
critical or other applications where functional requirements have to be
fully specified because RAD systems have a dependency on strong
cohesive teams and individual commitment to the project, because
success depends on disciplined developers and their exceptional
technical skills and the decisions relies on the functionality and less
on centralized engineering authority.
Miguel Rodrigues Student Number:11511645 10
Course: BSc Music Informatics
11. 2MUS514 - Negotiated Project Project Planning – Interactive Multimedia CD
Conclusion
As discussed before, this project represents a viable
alternatively to the traditional press kits used by the majority of the
artists when promoting their music to record labels, publishing
companies, radio stations and so on.
We had a look to the key features of the project, key milestones
and their components, stakeholders, project lifecycle, methodology
used and project timeline (see appendix).
The methodology that we use in this project, RAD, it is the best
methodology for this project because RAD is suitable for interactive
applications like ours, with clear functionality at the user interface and
a clear defined user group. We will use this method to create
prototypes to define user’s requirements and use structured
techniques to build the interactive multimedia CD.
Miguel Rodrigues Student Number:11511645 11
Course: BSc Music Informatics
12. 2MUS514 - Negotiated Project Project Planning – Interactive Multimedia CD
Reference List
(1) University of California. Rapid Application Development[Online].
16 April 1997 [cited 2008 Nov 22]; Available at:
http://sysdev.ucdavis.edu/webadm/document/rad_toc.htm
Bibliography
England E, Finney A. Managing Interactive Media. Edition: 4th
Edition, Harlow (UK): Addison-Wesley; 2007
Miguel Rodrigues Student Number:11511645 12
Course: BSc Music Informatics
13. 2MUS514 - Negotiated Project Project Planning – Interactive Multimedia CD
Appendixes
Project Timeline Overview
And
Weekly Schedule
Miguel Rodrigues Student Number:11511645 13
Course: BSc Music Informatics
14. 2MUS514 - Negotiated Project Project Planning – Interactive Multimedia CD
Key Milestones/Tasks 19-Jan 26-Jan 02-Feb 09-Feb 16-Feb 23-Feb 02-Mar 09-Mar 16-Mar 23-Mar 30-Mar 06-Apr 13-Apr 20-Apr 27-Apr
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15
Meeting with Artist Regarding Music Direction
Music Genre
Covers or Original Music
Choice of songs (3 songs)
Decide the need to have session musicians or not
Decide the need to book a Recording Studio or not
Give Budget fee to the client
Meeting with Artist Regarding Media Content
Biography
Photos
Videos
Design of the CD
Music Production
Track 1
Track 2
Track 3
Mix and Mastering the audio tracks
Multimedia CD
Multimedia Storyboard
ScreenSplash (Intro)
Production of the Multimedia CD-ROM
Discuss and review the Multimedia CD with costumer
CD On-body and Jewel case Artwork design
Final CD Mastering (PQ Coding, etc.)
Deadline
Start Date
Consecutive dates
Deadline/end date
Easter Break
Student: Miguel Rodrigues
Student Number: 11511645
Course: BSc Music Informatics
Miguel Rodrigues Student Number:11511645 Course: BSc Music Informatics
15. 2MUS514 - Negotiated Project Project Planning – Interactive Multimedia CD
Action Sheet
Week Commencing 19th Jan 09
Tasks/Roles/Responsibilites Actions Key Person Status/Follow-up
Project Management
Meeting with Artist Regarding Music Direction
Music Genre Decide the Genre of music Artist started
Covers or Original Music The artist decided to use covers Artist started
Choice of songs (3 songs) Songs: Hurt; God; I don't know how to love him Artist / Miguel Rodrigues started
Decide the need to have session musicians or not No Miguel Rodrigues started
Decide the need to book a Recording Studio or not No Miguel Rodrigues started
Miguel Rodrigues Student Number:11511645 Course: BSc Music Informatics
16. 2MUS514 - Negotiated Project Project Planning – Interactive Multimedia CD
Action Sheet
Week Commencing 26th Jan 09
Tasks/Roles/Responsibilites Actions Key Person Status/Follow-up
Project Management
Meeting with Artist Regarding Music Direction
Music Genre Decide the Genre of music Artist None
Covers or Original Music The artist decided to use covers Artist None
Choice of songs (3 songs) Songs: Hurt; God; I don't know how to love him Artist / Miguel Rodrigues None
Decide the need to have session musicians or not No Miguel Rodrigues None
Decide the need to book a Recording Studio or not No Miguel Rodrigues None
Miguel Rodrigues Student Number:11511645 Course: BSc Music Informatics
17. 2MUS514 - Negotiated Project Project Planning – Interactive Multimedia CD
Action Sheet
Week Commencing 2nd Feb 09
Tasks/Roles/Responsibilites Actions Key Person Status/Follow-up
Project Management
Meeting with Artist Regarding Music Direction
Music Genre Decide the Genre of music Artist None
Covers or Original Music The artist decided to use covers Artist None
Choice of songs (3 songs) Songs: Hurt; God; I don't know how to love him Artist / Miguel Rodrigues None
Decide the need to have session musicians or not No Miguel Rodrigues None
Decide the need to book a Recording Studio or not No Miguel Rodrigues None
Meeting with Artist Regarding Media Content Adquiring the specific media content
Biography yes Artist started
Photos yes Artist started
Videos Not Available N.A n.a
Design of the CD Show some examples to the artist Miguel Rodrigues started
Miguel Rodrigues Student Number:11511645 Course: BSc Music Informatics
18. 2MUS514 - Negotiated Project Project Planning – Interactive Multimedia CD
Action Sheet
Week Commencing 9th Fev 09
Tasks/Roles/Responsibilites Actions Key Person Status/Follow-up
Project Management
Meeting with Artist Regarding Music Direction
Music Genre Decide the Genre of music Artist Completed
Covers or Original Music The artist decided to use covers Artist Completed
Choice of songs (3 songs) Songs: Hurt; God; I don't know how to love him Artist / Miguel Rodrigues Completed
Decide the need to have session musicians or not No Miguel Rodrigues Completed
Decide the need to book a Recording Studio or not No Miguel Rodrigues Completed
Give Budget fee to the client Give Budget fee to the client Miguel Rodrigues £550
Meeting with Artist Regarding Media Content Adquiring the specific media content
Biography Adquiring the specific media content Artist None
Photos Adquiring the specific media content Artist None
Videos Adquiring the specific media content N.A None
Music Production
Track 1 Production/Arragment of Track 1 Miguel Rodrigues started
Miguel Rodrigues Student Number:11511645 Course: BSc Music Informatics
19. 2MUS514 - Negotiated Project Project Planning – Interactive Multimedia CD
Action Sheet
Week Commencing 16th Fev 09
Tasks/Roles/Responsibilites Actions Key Person Status/Follow-up
Project Management
Meeting with Artist Regarding Media Content
Biography Adquiring the specific media content Artist None
Photos Adquiring the specific media content Artist None
Videos Adquiring the specific media content N.A None
Music Production
Track 1 Record Vocals for Track 1 Artist / Miguel Rodrigues Completed
Miguel Rodrigues Student Number:11511645 Course: BSc Music Informatics
20. 2MUS514 - Negotiated Project Project Planning – Interactive Multimedia CD
Action Sheet
Week Commencing 23rd Fev 09
Tasks/Roles/Responsibilites Actions Key Person Status/Follow-up
Project Management
Meeting with Artist Regarding Media Content
Biography Adquiring the specific media content Artist None
Photos Adquiring the specific media content Artist None
Videos Adquiring the specific media content Artist None
Music Production
Track 2 Production/Arragment of Track 1 Miguel Rodrigues started
Miguel Rodrigues Student Number:11511645 Course: BSc Music Informatics
21. 2MUS514 - Negotiated Project Project Planning – Interactive Multimedia CD
Action Sheet
Week Commencing 2nd Mar 09
Tasks/Roles/Responsibilites Actions Key Person Status/Follow-up
Project Management
Meeting with Artist Regarding Media Content
Biography Adquiring the specific media content Artist None
Photos Adquiring the specific media content Artist None
Videos Adquiring the specific media content Artist None
Music Production
Track 2 Record Vocals for Track 2 Artist / Miguel Rodrigues completed
Miguel Rodrigues Student Number:11511645 Course: BSc Music Informatics
22. 2MUS514 - Negotiated Project Project Planning – Interactive Multimedia CD
Action Sheet
Week Commencing 9th Mar 09
Tasks/Roles/Responsibilites Actions Key Person Status/Follow-up
Project Management
Meeting with Artist Regarding Media Content
Biography Adquiring the specific media content Artist completed
Photos Artist completed
Videos Artist not delivered
Music Production
Track 3 Production/Arragment of Track 3 Miguel Rodrigues started
Multimedia CD
Multimedia Storyboard Design of the CD ROM (i.e. Colours, Fonts,etc) Miguel Rodrigues started
Miguel Rodrigues Student Number:11511645 Course: BSc Music Informatics
23. 2MUS514 - Negotiated Project Project Planning – Interactive Multimedia CD
Action Sheet
Week Commencing 16th Mar 09
Tasks/Roles/Responsibilites Actions Key Person Status/Follow-up
Project Management
Music Production
Track 3 Record Vocals for Track 3 Artist / Miguel Rodrigues completed
Mix and Mastering the audio tracks mixing Miguel Rodrigues started
Multimedia CD
Multimedia Storyboard Design of the CD ROM (i.e. Colours, Fonts,etc) Miguel Rodrigues
Splash screen 30 seconds of Introduction about the artist started
Miguel Rodrigues Student Number:11511645 Course: BSc Music Informatics
24. 2MUS514 - Negotiated Project Project Planning – Interactive Multimedia CD
Action Sheet
Week Commencing 23rd Mar 09
Tasks/Roles/Responsibilites Actions Key Person Status/Follow-up
Project Management
Music Production
Mix and Mastering the audio tracks mixing & mastering Miguel Rodrigues completed
Multimedia CD
Multimedia Storyboard Design of the CD ROM (i.e. Colours, Fonts,etc) Miguel Rodrigues completed
Splash screen 30 seconds of Introduction about the artist Miguel Rodrigues completed
Production of the Multimedia CD-ROM working with director mx 2004 Miguel Rodrigues started
Miguel Rodrigues Student Number:11511645 Course: BSc Music Informatics
25. 2MUS514 - Negotiated Project Project Planning – Interactive Multimedia CD
Action Sheet
Week Commencing 30th Mar 09
Tasks/Roles/Responsibilites Actions Key Person Status/Follow-up
Project Management
Multimedia CD
Production of the Multimedia CD-ROM working with director mx 2004 Miguel Rodrigues None
Miguel Rodrigues Student Number:11511645 Course: BSc Music Informatics
26. 2MUS514 - Negotiated Project Project Planning – Interactive Multimedia CD
Action Sheet
Week Commencing 6th Apr 09
Tasks/Roles/Responsibilites Actions Key Person Status/Follow-up
Project Management
Multimedia CD
Production of the Multimedia CD-ROM working with director mx 2004 Miguel Rodrigues None
Discuss and review the multimedia CD with costumer working with director mx 2004 Miguel Rodrigues Completed
CD On-body and Jewel case Artwork design working with inDesign Miguel Rodrigues started
Miguel Rodrigues Student Number:11511645 Course: BSc Music Informatics
27. 2MUS514 - Negotiated Project Project Planning – Interactive Multimedia CD
Action Sheet
Week Commencing 13th Apr 09
Tasks/Roles/Responsibilites Actions Key Person Status/Follow-up
Project Management
Multimedia CD
Production of the Multimedia CD-ROM working with director mx 2004 Miguel Rodrigues None
CD On-body and Jewel case Artwork design working with inDesign Miguel Rodrigues None
Miguel Rodrigues Student Number:11511645 Course: BSc Music Informatics
28. 2MUS514 - Negotiated Project Project Planning – Interactive Multimedia CD
Action Sheet
Week Commencing 20th Apr 09
Tasks/Roles/Responsibilites Actions Key Person Status/Follow-up
Project Management
Multimedia CD
Production of the Multimedia CD-ROM working with director mx 2004 Miguel Rodrigues Prototype completed
CD On-body and Jewel case Artwork design working with inDesign Miguel Rodrigues None
Final CD Mastering Wavelab Miguel Rodrigues started
Miguel Rodrigues Student Number:11511645 Course: BSc Music Informatics
29. 2MUS514 - Negotiated Project Project Planning – Interactive Multimedia CD
Action Sheet
Week Commencing 27th Apr 09
Tasks/Roles/Responsibilites Actions Key Person Status/Follow-up
Project Management
CD On-body and Jewel case Artwork design working with inDesign Miguel Rodrigues Not completed
Final CD Mastering Wavelab Miguel Rodrigues completed
Miguel Rodrigues Student Number:11511645 Course: BSc Music Informatics
30. INTERACTIVE MULTIMEDIA CD
FINANCIAL PLAN
MIGUEL RODRIGUES
STUDENT NUMBER: 11411645
BSC MUSIC INFORMATICS
MODULE: 2MUS514 – NEGOTIATED PROJECT
31. 2MUS514 - Negotiated Project Financial Plan – Interactive Multimedia CD
Table of Contents
Page
Overview…………………………………………………………………… 3
Start-up summary ………………………………………………………….. 4
Sales Plan…………………………………………………………………... 5
Profit & Loss………………………………………………………………. 5
Breakeven Point …………………………………………………………… 5
Cash Flow Statement……………………………………………………….. 7
Bibliography…………………………………………………………….. 10
Course: BSC Music Informatics 2
Miguel Rodrigues Student Number: 11511645
32. 2MUS514 - Negotiated Project Financial Plan – Interactive Multimedia CD
Overview
This financial plan allocates resources for the interactive multimedia
CD project and its business viability using the appropriate tools and
investment vehicles such as start-up summary, sales plan, profit & loss,
breakeven point and cash flow statement to best achieve the goals and
objectives of the proposed project.
Course: BSC Music Informatics 3
Miguel Rodrigues Student Number: 11511645
33. 2MUS514 - Negotiated Project Financial Plan – Interactive Multimedia CD
Start-up summary
The start-up summary is a combination of a balance sheet and a profit
and loss for day One of the project. Cash Balance on Starting Date equals to
“cash in” minus “cash spent”, and this will enter in the cash flow as start-up.
Start-up
Start-up Expenses
Legal £ -
Stationery etc. £ 200
Brochures £ 188
Research and
£ 100
Development
Insurance £ -
Website Development £ 120
Business Permits £ 150
Hiring, Training & Pre-
£ -
open Activities
Construction Costs £ -
Total Start-up Expenses £ 758
The total start-up expenses are a loss that reduce owner's equity
Start-up Assets Needed
Cash Balance on
-£ 27,858
Starting Date cash in minus cash spent
Rent plus 2 months
£ 37,400
security deposit
Start-up Inventory £ - inventory is accounts payable not a cash expense
Other Current Assets £ 4,700 furniture and computer
Total Current Assets £ 14,242
Long-term Assets £ -
Total Assets £ 14,242
Total Requirements £ 15,000
Investment
Investor 1 £ 15,000
Total Investment £ 15,000
Current Borrowing £ -
Other Current Liabilities £ -
Current Liabilities £ -
Loss at Start-up -£ 758 the expenses figure
Total Capital £ 14,242 total capital minus the expenses = remaining equity
Total Capital and
£ 14,242
Liabilities note negative owner's equity - not unusual at startup
Course: BSC Music Informatics 4
Miguel Rodrigues Student Number: 11511645
34. 2MUS514 - Negotiated Project Financial Plan – Interactive Multimedia CD
Sales Plan
The sales plan predicts the monthly and total sales for one year.
SALES PLAN
Month Jan Feb Mar Apr May June July
Description
Product Interactive Multimedia CD
Volume 0 0 0 1 2 3 3
Unit sale price 550 550 550 550 550 550 550
Income value £ 0 0 0 550 1100 1650 1650
SALES PLAN
Month Aug Sept Oct Nov Dec TOTAL
Description
Product Interactive Multimedia CD
Volume 3 5 5 6 6 34
Unit sale price 550 550 550 550 550 550
Income value £ 1650 2750 2750 3300 3300 18700
Profit & Loss and Break-even point
The profit and loss (P & L) has two sections: one is the inflow of
revenues that come from sales activities and the other is the expenses that
flow out to generate revenues.
The break-even analysis predicts the sales volumes, at a given price,
required to recover total costs. In other words, it is the sales level that is the
dividing line between operating at a loss and operating at a profit. Level of
Course: BSC Music Informatics 5
Miguel Rodrigues Student Number: 11511645
35. 2MUS514 - Negotiated Project Financial Plan – Interactive Multimedia CD
activity required to cover the Indirect Costs. Breakeven Point of the Sales is
the value of sales which the liquid result is zero.
PROFIT & LOSS FORECAST FOR YEAR 1
£
Sales (excl VAT) 18700
Opening stock 0
Add Purchases 0
Deduct Closing stock 0
Direct labour 0
Gross Profit 18700
Internet 162
Heat, light, power 450
Advertising 2475
Telephone 117
Professional fees 0
Depreciation 0
Total 3204 3204
NET PROFIT 15496
Gross Profit Margin 13651 73.0 %
Net Profit Margin 82.9 %
Breakeven Sales
Gross margin / 365 = 37.4 days
Gross margin / 12 = 1137.583
Indirect Costs / 1088 = 85.66845 days
Indirect Costs / 33082 = 2.816497 months
So, the company will achieve with this project the break-even point in
approximately in 86 days or 3 months.
Course: BSC Music Informatics 6
Miguel Rodrigues Student Number: 11511645
36. 2MUS514 - Negotiated Project Financial Plan – Interactive Multimedia CD
Cash Flow
The Cash Flow statement concentrates on available liquid cash also
known as ‘working capital’. This ensures that the recording studio can
finance what it owes, since even a profitable business can have a cash flow
crisis. It is derived from the profit and loss statement and changes in the
balance sheet.
The cash flow is calculated by looking at operations (reflects how
much cash is generated from the company’s services), investing (buying and
selling assets) and financing (raising money from bonds, loans or leasing).
Course: BSC Music Informatics 7
Miguel Rodrigues Student Number: 11511645
37. 2MUS514 - Negotiated Project Financial Plan – Interactive Multimedia CD
CASHFLOW FORECAST - BUDGETED FIGURES
Month Jan Fev Mar Apr May June July
Pre
SALES Trading
Sales by volume
Sales by value
RECEIPTS
Sales-cash 0 0 0 550 1100 1650 1650
Sales-debtors
Capital introduced 15000
Grants & Loans
VAT
Total (A) 15000 0 0 0 550 1100 1650 1650
PAYMENTS
Training
Freelancer
Employee service A
Employee Service B
Employee service C
Employers' Nat Insce
Rent
Internet 18 18 18 18 18 18 18
Heat, light, power 50 50 50 50 50 50 50
Advertising 275 275 275 275 275 275 275
Insurance
Travel
Telephone 13 13 13 13 13 13 13
Stationery
Postages
Professional fees
Computer
Loan repayments
Bank Charges
Other
Capital items
Drawings*
VAT
VAT to C&E
Total (B) 0 356 356 356 356 356 356 356
*Sole trader/ Partnership
Balances
Cash inc.(dec.) (A)-(B) 15000 -356 -356 -356 194 744 1294 1294
Opening balance 15000 14644 14288 13932 14126 14870 16164
Closing balance 15000 14644 14288 13932 14126 14870 16164 17458
Course: BSC Music Informatics 8
Miguel Rodrigues Student Number: 11511645
38. 2MUS514 - Negotiated Project Financial Plan – Interactive Multimedia CD
Month Aug Sept Oct Nov Dec TOTAL
Pre
SALES Trading
Sales by volume
Sales by value
RECEIPTS
Sales-cash 1650 2750 2750 3300 3300
Sales-debtors 0
Capital introduced 15000 0
Grants & Loans 0
VAT 0
Total (A) 15000 1650 2750 2750 3300 3300 18700
PAYMENTS
Training
Freelancer
Employee service A
Employee Service B
Employee service C 0
Employers' Nat Insce 0
Rent 0
Internet 18 18 18 18 18 216
Heat, light, power 50 50 50 50 50 600
Advertising 275 275 275 275 275 3300
Insurance 0
Travel 0
Telephone 13 13 13 13 13 156
Stationery 0
Postages 0
Professional fees 0
Computer 0
Loan repayments 0
Bank Charges 0
Other 0
Capital items 0
Drawings* 0
VAT 0
VAT to C&E 0
Total (B) 0 356 356 356 356 356 4272
*Sole trader/ Partnership
Balances
Cash inc.(dec.) (A)-(B) 15000 1294 2394 2394 2944 2944
Opening balance 17458 18752 21146 23540 26484
Closing balance 15000 18752 21146 23540 26484 29428
Course: BSC Music Informatics 9
Miguel Rodrigues Student Number: 11511645
39. 2MUS514 - Negotiated Project Financial Plan – Interactive Multimedia CD
Bibliography
• DTI Business Startup Guide (PDF file) available at:
www.businesslink.gov.uk
• Spellman P., Writing a Music Business Plan That Works (PDF file)
• Sahlman W. (1997), How to Write a Great Business Plan, Harvard
Business Review
• Bhide A. (1996), The Questions Every Entrepreneur must Answer,
Harvard Business Review
Course: BSC Music Informatics 10
Miguel Rodrigues Student Number: 11511645
40. INTERACTIVE MULTIMEDIA CD
MARKETING PLAN
MIGUEL RODRIGUES
STUDENT NUMBER: 11411645
BSC MUSIC INFORMATICS
MODULE: 2MUS514 – NEGOTIATED PROJECT
41. 2MUS514 - Negotiated Project Marketing Plan – Interactive Multimedia CD
Table of Contents
Page
Executive Summary…………………………………………………….. 3
Product Summary………………………………………………………... 4
Market Analysis……………………………………………………..……. 5
Consumer Analysis……………………………………………………… 8
Marketing Strategy………………………………………………………. 9
Reference List………………………………………………………….. 11
Course: BSC Music Informatics 2
Miguel Rodrigues Student Number: 11511645
42. 2MUS514 - Negotiated Project Marketing Plan – Interactive Multimedia CD
Executive Summary
Marketing is about the future and it must have a vision and
objectives.
Our vision is to offer to a quality service to unsigned artists that
will help them to promote their music to the music industry, brand
awareness and sales. To achieve our mission, we will focus our
strategy in two aspects: Motivation and Challenge.
Our objective is to achieve a successful marketing outcome for
our product, increase the market share, brand awareness and sales
for the next couple of years.
Course: BSC Music Informatics 3
Miguel Rodrigues Student Number: 11511645
43. 2MUS514 - Negotiated Project Marketing Plan – Interactive Multimedia CD
Product Summary
The product consists in offering a Multimedia CD service to unsigned
artists. The services include production, mixing and mastering of the
tracks but also presenting the project through a multimedia CD using
the software “Macromedia Director MX 2004”. The CD will be also a
normal audio CD (First track – Multimedia; Other Tracks – Audio CD).
Course: BSC Music Informatics 4
Miguel Rodrigues Student Number: 11511645
44. 2MUS514 - Negotiated Project Marketing Plan – Interactive Multimedia CD
Market Analysis
At the present moment the music industry is divided into 4 main
segments: record companies, music publishing companies, artist
management and live performance.
Accordingly to IFPI (International Federation of the
Phonographic Institute), the music industry spends 20 per cent of the
revenues on discovering and nurturing new acts. More than eight
million acts have posted songs on MySpace what makes difficult for
the record labels to filter out the relevant acts. This overwhelming
number of new bands and music available to consumers also
highlights the need for filtering, selection, marketing and
recommendation more than ever.
This project can be a key role on the process of discovering
new and talented acts and to put them on the path of record labels,
publishing companies, artist management companies, venues,
promoters, press and radio stations.
Using the Michael Porter’s “Five Forces” as a tool for the
market analysis, we conclude that it is possible to achieve our goals
and be leaders of this segment. As an established company in the
market we need to find how we will build barriers to new entries.
Course: BSC Music Informatics 5
Miguel Rodrigues Student Number: 11511645
45. 2MUS514 - Negotiated Project Marketing Plan – Interactive Multimedia CD
Bargain Power of Suppliers
Suppliers’ power increases when they are a critical component
in the customer’s product or life, when suppliers are much larger than
customers or when there is high switching and all this cases do not
apply for us because we are our own supplier.
Bargaining Power of Buyers
Buyer power increases when buyers are much bigger than
sellers, sellers fail to differentiate their offers the products concerned
are of low importance to the consumer and when switching costs are
low. In our segment of the market there is a huge choice for the
buyer. When entering into a buying decision, price, performance,
compatibility and service are factors that will affect the buyer decision
of choosing us to help them to record and create their demo.
Threat of Substitute Products
Substitutes are most likely when technology moves forward,
existing players are weak or when customers have grown tired of the
product. In our current situation if technology changes we will go after
it and try to develop new ones.
Course: BSC Music Informatics 6
Miguel Rodrigues Student Number: 11511645
46. 2MUS514 - Negotiated Project Marketing Plan – Interactive Multimedia CD
Threat of New Entrances
New entrances into the market can affect our service mainly the
new online companies MySpace alike, but our marketing team will
have a special attention to this cases and in the future we can
complement our service with some online services as well.
Competitor Rivalry
Our main competitors are a few recording studios that offer a
fairly price to unsigned artists to record a few tracks using their
facilities.
Internal Analysis
Strengths
• Computer music technology and quality of music production.
• Contemporary sound
• Industry reviews and awards.
• Price
Weaknesses
• Relatively new brand image and name
• Studio facilities (home studio; but our productions have
broadcast quality)
Course: BSC Music Informatics 7
Miguel Rodrigues Student Number: 11511645
47. 2MUS514 - Negotiated Project Marketing Plan – Interactive Multimedia CD
Consumer Analysis
First time buyers
The direction of our promotional campaigns is for the first time
buyers. These ones are the most difficult to achieve because they do
not know about the brand and quality of our productions.
Research is an important factor for a potential buyer final
decision. More than ever, people uses the internet as a motor of
research and that is the reason that we should include information,
tutorials, videos and promotions on several internet sites.
Brand loyal and experienced buyers
The few experienced buyers do not need so much such type of
promotion. For them we have tutorials that help them to promote their
music to specific elements in the music industry.
Course: BSC Music Informatics 8
Miguel Rodrigues Student Number: 11511645
48. 2MUS514 - Negotiated Project Marketing Plan – Interactive Multimedia CD
Marketing Strategy
Target Market
The target market we are looking for is unsigned, independent
artist/bands that want to expose their talent to the music industry as
well as song writers looking for a publishing deal. The genre of music
that we think is more suitable for the project is Electronic/Dance
music, commercial Pop, R&B and Hip Hop. But we can have
costumers from other genres of music.
Marketing Programme
The market mediums that we will use to reach our costumers
will be focus on the internet, venues with unsigned acts and specific
magazines. The marketing materials consist of brochures, website
and forums. All the marketing material will be design by us.
Course: BSC Music Informatics 9
Miguel Rodrigues Student Number: 11511645
49. 2MUS514 - Negotiated Project Marketing Plan – Interactive Multimedia CD
Pricing
Our strategy in regards to the prices of our services is based on
a competitive price lower than our competitors and we will compete
as well on quality, service and location of our recording studio. The
services will be charged per project.
The market and sales department needs to make a continuous
marketing research in order to have the best results in relation to
financials and costumer services.
Promotion Budget Forecast
• Website (maintenance) – £ 45
• Brochures (1000 units) – £ 187.89
♣
• Advertisement in audio magazines – £ 2000
• Classified in audio magazines – £ 40 ♣
• Online advertising – £ 550
Facebook – £ 390 (2,217,236 impressions; 1500
clicks)
Google adword – £ 150 (2,297 impressions)
Uk.music.jobs – £ 10 (1000 clicks)
Star Now – £ free (400 page views)
Blogs – free
♣
Prices based on Sound on Sound magazine
Course: BSC Music Informatics 10
Miguel Rodrigues Student Number: 11511645
50. 2MUS514 - Negotiated Project Marketing Plan – Interactive Multimedia CD
Reference List
Dodgson L, 2008, The Unsigned Guide U.K: 3rd Edition, mcr: music
Gourville J. T, 2005, Over Choice and Assortment Type: When and
Why Variety Backfires, Harvard Business Paper
Dhar R, 1997, Consumer Preference for a No-Choice Option, Journal
of consumer Research
Huygens M, 2002, Co-Evolution of Firm Capabilities and Industry,
EBSCO Publishing
King M,2007, Inflation report press conference, podcast. Bank of
England, available at http://www.bankofengland.co.uk/
Sound on Sound Media pack available at
http://www.soundonsound.com/information/PrintAds.php
Course: BSC Music Informatics 11
Miguel Rodrigues Student Number: 11511645
51. Interactive Multimedia CD
Story Board
MIGUEL RODRIGUES
STUDENT NUMBER: 11411645
BSC MUSIC INFORMATICS
MODULE: 2MUS514 – NEGOTIATED PROJECT
52. 2MUS514 - Negotiated Project Story Board – Interactive Multimedia CD
Default
Home Gallery Videos Music
Pictures
Thumbs
Media File Type Description Font
Text imported Static/scrolling text Arial
Graphic 2D Jpg - Gif Photos -
Graphic 2D Jpg – Gif Buttons -
Buttons Event Effect Transaction
Go to home page and insert the respective media
Home mouseDown Dim button status/dropdown sound
into the fields
Go to home page and insert the respective media
Gallery mouseDown Dim button status/dropdown sound
into the fields
Go to home page and insert the respective media
Videos mouseDown Dim button status/dropdown sound
into the fields
Go to home page and insert the respective media
Music mouseDown Dim button status/dropdown sound
into the fields
Note: Dim button status = original pictures
All buttons pictures have “Transparency”
Course: BSC Music Informatics 2
Miguel Rodrigues Student Number: 11511645
53. 2MUS514 - Negotiated Project Story Board – Interactive Multimedia CD
Default
Home Gallery Videos Music
Pictures
Thumbs
Media File Type Description Font
Text imported Static Arial
Graphic 2D Jpg - Gif Photos -
Graphic 2D Jpg – Gif Buttons -
Buttons Event Effect Transaction
Go to home page and insert the respective media into
Home mouseDown Dim button status/dropdown sound
the fields
Go to gallery page and insert the respective media
Gallery mouseDown Dim button status/dropdown sound
into the fields
Go to videos page and insert the respective media into
Videos mouseDown Dim button status/dropdown sound
the fields
Go to music page and insert the respective media into
Music mouseDown Dim button status/dropdown sound
the fields
Pictures
mouseDown Opens respective thumb in a MIAW window - “Gallery” -
thumbs
Note: Dim button status = original pictures
All buttons pictures have “Transparency”
Course: BSC Music Informatics 3
Miguel Rodrigues Student Number: 11511645
54. 2MUS514 - Negotiated Project Story Board – Interactive Multimedia CD
MIAW
Buttons Event Effect Transaction
next mouseDown Go to next picture -
previous mouseDown Go to previous picture -
Course: BSC Music Informatics 4
Miguel Rodrigues Student Number: 11511645
55. 2MUS514 - Negotiated Project Story Board – Interactive Multimedia CD
Default
Home Gallery Videos Music
Pictures
Thumbs
Media File Type Description Font
Video mov QuickTime movie -
Graphic 2D Jpg - Gif Photos -
Graphic 2D Jpg – Gif Buttons -
Buttons Event Effect Transaction
Go to home page and insert the respective media
Home mouseDown Dim button status/dropdown sound
into the fields
Go to home page and insert the respective media
Gallery mouseDown Dim button status/dropdown sound
into the fields
Go to home page and insert the respective media
Videos mouseDown Current page
into the fields
Go to home page and insert the respective media
Music mouseDown Dim button status/dropdown sound
into the fields
Note: Dim button status = original pictures
All buttons pictures have “Transparency”
Course: BSC Music Informatics 5
Miguel Rodrigues Student Number: 11511645
56. 2MUS514 - Negotiated Project Story Board – Interactive Multimedia CD
Default
Home Gallery Videos Music
Pictures
Thumbs
Media File Type Description Font
Flash Swf Flash movie (music player) -
Graphic 2D Jpg - Gif Photos -
Graphic 2D Jpg – Gif Buttons -
Buttons Event Effect Transaction
Go to home page and insert the respective media
Home mouseDown Dim button status/dropdown sound
into the fields
Go to home page and insert the respective media
Gallery mouseDown Dim button status/dropdown sound
into the fields
Go to home page and insert the respective media
Videos mouseDown Dim button status/dropdown sound
into the fields
Go to home page and insert the respective media
Music mouseDown Current page
into the fields
Note: Dim button status = original pictures
All buttons pictures have “Transparency”
Course: BSC Music Informatics 6
Miguel Rodrigues Student Number: 11511645