Zia Consulting’s Migration Solutions for Alfresco focus on moving organizations to a modern and open “Easy ECM” system that works the way they do. By providing tools that work with your current systems and processes, Easy ECM solutions can reduce the cost of maintenance and upgrading of legacy systems, remove the frustration of unused ECM systems, and successfully integrate with critical business systems (ERP, CRM, BI, and more). Additional functionality can be added for collaboration with our cloud solutions and to allow your team “content anywhere” access with our mobile solutions. Migration Solutions Include: Migrations from legacy ECM systems (Documentum, FileNet, Stellent, and more) Migrations from Sharepoint Migrations from embedded and/or vertical-specific ECM systems Migrations to AWS or other Cloud Phased migrations allowing for immediate implementation of a new ECM system with the gradual moving of content to Alfresco Multi-repository solutions keeping existing documents within legacy system

1. It’s Time to Move.
How do you get there?

2. Your Point of Origin
• Legacy ECM
• Sharepoint
• Embedded or Vertical-Specific ECM
Systems

3. Your Destination
•
•
•
•
•
Alfresco Enterprise
Alfresco Cloud
AWS + Alfresco
Zia Managed Cloud
Other Cloud/Hosted Options

5. Bu s i n e s
s =
Go v e r n a
nc e
Se
y
Re
l i
Sc
l i
Co
e d
c u r i t
l
t
a
t
n
i a b i
y
l a b i
y
n e c t
Ha p p y
Us e r s
L o we r
Co s t s
Fu t u r e
-p r o o f
Mo b i l e
Cl o u d
Us e r s =
Ea s e of
Us e
Collaboration
Data with me
Enough BP
Easier Job
Mobile

7. Discovery
Methodology
Extraction
Transformation
Business Rules
Content Migration
Auditing & Indexing
Final Verification

8. Embrace Change
Assessment
Final Validation
Extraction
One Team
Quick Iterations
Migration
Validation/Cleanup
Business Rules &
Workflow
Taxonomy & Metadata
Mapping
User, Roles, Permissions
Trust & Transparency

9. • Customer support portal/knowledge articles
• Tool used: open source and custom export/import
Volume of Data: Relatively small < 20,000 documents
Changes to Documents: Critical to not disrupt in-process editing and workflows
Metadata & Properties: All content and properties in legacy database
Sources of Content: Internally developed legacy database solution
Target Location: Alfresco Share (with UI customization)
Document lifecycle: Business rules and workflow were central to process

10. •
Information technology research and advisory company
•
Enterprise ECM Renovation – removing legacy embedded ECM
•
Tool used: various, depending on requirements
Volume of Data: Medium 500,000+ documents
Changes to Documents: Some critical integrations with ERP and other systems
Metadata & Properties: many legacy document types, rules, and properties
Sources of Content: Documentum, share drives
Target Location: Alfresco Share (with minimal UI customization)
Document lifecycle: Depended upon source being migrated

11. • Public e-filing of state, district and local court documents
• Tool used: Bulk file system import
Volume of Data: Large, 25 million pdf documents
Changes to Documents: process needed to account for daily updates to data
Metadata & Properties: 15+ metadata fields to be preserved
Sources of Content: Lexis Nexis and legacy file systems
Target Location: Alfresco repository back-end; custom front-end
Document lifecycle: minimal support; only updates to documents

12. Bulk File Import & Open
Source Toolsets
Bulk migrate
files, metadata, and versions
Mirror on-disk file system
folders and files
No/minimal auditing support
Lazy or “In Place” Migrations
High Volume migration
platform
Virtual Repository used for
discovery, framework, and
migration of content and
details
Full featured user interface
with framework for all steps in
migration
Supports to/from many
standard ECM systems with
connectors
Comprehensive audit and
reporting

14. Assess Current Situation
Break it Down
Cost of Doing Nothing
Determine Costs
(HW, people, storage)
Benefit to LOB

16. Pricing Guidelines
Estimate as of 1st Quarter 2014
Number of Files
Small
Medium
Large
XL
<= 400,000
<= 2,000,000
<= 4,000,000
> 4,000,000
<= 3
<= 8
<= 15
> 15
<= 500
<= 1,000
<= 4,000
> 4,000
Number of Document Types
<= 8
<= 15
<=25
> 25
Number of Workflows (number:average steps)
1:10
3:10
5:15
>
Number of Integrations
<= 2
<= 4
<= 8
>8
Duration
2.5 – 3 Months
3 – 4 Months
4 – 6 Months
>>
Licensing
$60,000
$120,000
$180,000
Custom
$80K - $120K
$120K - $240K
$240K - $360K
Custom
Number of Departments Involved
Number of Users Total
Services Cost
Note: This is a sizing guideline, each variable is a lever that adjusts price. Please call for a free assessment & quote.

17. Migration Webinar Series
Part 1 – Moving to EasyECM http://www.alfresco.com/events/webinars/movingeasyecm-migration-solutions-alfresco
Part 2 – The “How”: Tools & Best Practices http://www.alfresco.com/events/webinars/migratin
g-alfresco-part-ii-how-tools-best-practicesrenovating-your-ecm-system
Find us on the Web:
http://www.ziaconsulting.com/resources
http://www.ziaconsulting.com/migrate
http://www.contentpeople.com

18. Z i a Qu i c k S t a r t
Se r v i c e s
• A s s e s s me n t
• I mp l e me n t a t i o
n