Zia provides users with Easy ECM Solutions™ that “work the way they do, using the tools they use today,” so users aren’t forced to use alternatives that don’t fit your Enterprise IT strategy. Our Easy ECM Solutions leverage tools like Office Integration and Cloud Sync to deliver content management systems that work–and since they are built on a single Content Hub, information is available where you need it, when you need it.
2. The ECM Tug of War
Enterprise IT
•Secure
•Compliant (RM)
•Simple to
Implement
•Simple to
Integrate
•Flexible &
Scalable
•Upgradable
•Cost Effective
Users
•Easy to Learn
•Easy to Use
•Easy to Share
•Email & Office
Integration
•Enterprise Search
3. Introducing EasyECM
Increase Easy = Increase Utilization =
Improved Control & Compliance
•Collaboration
•EasyRM
•Integration
Streamlined Business Processes:
Sponsored by Alfresco Workdesk
4. Workdesk delivers
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Cllaii orrigiinatio
Ca m
ms p ation
oce s n
Deal s prrocess
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sing
man
man
agem in g
Maiil
a
Malrr
oom gementt
oom
autto en
Emp
Emp
lloyee au omatti
m a io
o yee
on
n
Cust
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onbo
onbo
omer
arrdi
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Mob
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Mob
iile cl onboardi g
le cl
aiims ar ding
ng
am s
asse
asse
ssme
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Process efficiency
Cost savings
Customer satisfaction
Compliance
6. Business Roles & Dynamic Views
Workdesk enables you to
see the right content, at
the right time, based on
your business role.
Standard Alfresco Share
web & mobile views
HR
Personalization
Business Roles
Alfresco
Content Repository
Finance
Legal
19. The Results - Easy
No Training Required
•
Only 3 min videos
Tools That Work The Way I Do
•
•
Office Tools (Word & Adobe)
Email
Adopted Worldwide
•
•
70:700
Millions of Files Moved from Share Drives
20. The Results - Smart
Role Based
•
Highly Customized By Department and Role
Rules & Behaviors
•
•
Process Without Workflow
Heavy Lifting Behind The Scenes
Upgrades Much Easier
•
•
UI is Configured, Not Customized
Several Major Upgrades Applied
21. The Business Results
Time Saved
•
Projects kicked started and tracked in a timely way
Institutionalization & Internalization
•
Simple, Effective and Smart
Smart, Effective and Simple
•
•
Project Security needs met without sacrificing ease
Solution integrated with Email & External Collaboration Tools
22. How Contract Management can help
• Take workload off
from the Procurement
and Legal people
• Enhance productivity
and
reduce mistakes
• Save money
24. Key benefits for the business
Improve efficiency
Get back control
Save money
Short time to value
25. EasyECM
Where else?
Zia’s Simple + Secure Back Office
•Corporate Legal
•Human Resources
•Corporate Tax
•Corporate Finance
•And more…
Editor's Notes
Before we go into Alfresco Workdesk, it’s important to understand the different types of content-centric business problems. Think about which ones you have? What BUSINESS VALUE are you trying to get by looking at content solutions.
Here are some examples of Process-centric content challenges – you see these in Finance, government, and really the operations of any corporation. The goal of automating these processes is Process Efficiency, Cost savings, Customer or Employee satisfaction, and compliance to processes (think Pharma or HR). Many of the analysts also call this Transactional Content Management.
But some challenges are Collaboration-centric… the goal of applying technology to these processes is to gain Organizational, Team or personal productivity, business agility (make decisions faster, with better information), bring products to market faster, etc. And company compliance – record keeping, contracts, etc. Which challenges does your organization face?
Roles, Folders & View Designed for the Users
Future Proof Architecture
Configuration over Coding
Here is a more visual depiction of where Workdesk sits and what it does. Using the same, robust Alfresco repository that you would use for Collaboration-Centric applications, Workdesk adds the value of Business Roles, Personalization and dynamic views so that the right content is delivered to the right people, when it is needed. You can still use Alfresco One’s standard web and mobile views to access the repository, because it is all built on top of Alfresco.
Email –
Documents Are Lost, not stored correctly
Business Role – M&A Lawyer – restricted access, only allowed to see depts and fxns defined by role
Context menus available, most common actions provided
Organized taxonomy for the M&A group – differs from corp legal
Email and Desktop Software is Critical
Email and Drag & Drop are critical for ease of use and adoption
Streamline your Contract Work
Contracts are neatly stored in respective contract folders.
Working with current version is ensured.
Reporting functionality provides detailed overview.
Enhance productivity
Dedicated workflows ensure promptly approval.
The contract version with the valid signatures is just a mouse-click away.
Because of automated processing and proper storage the chance of mistakes is dramatically reduced.
Maximize time for legal focus on high risk, high value agreements
Save money
Monitoring of contract milestones makes it easy to identify opportunities for renegotiating better terms.
Compliance is assured.
For a larger organization, best practices contract management can result in millions of dollars in annual savings!
Streamline your Contract Work
Contracts are neatly stored in respective contract folders.
Working with current version is ensured.
Reporting functionality provides detailed overview.
Enhance productivity
Dedicated workflows ensure promptly approval.
The contract version with the valid signatures is just a mouse-click away.
Because of automated processing and proper storage the chance of mistakes is dramatically reduced.
Maximize time for legal focus on high risk, high value agreements
Save money
Monitoring of contract milestones makes it easy to identify opportunities for renegotiating better terms.
Compliance is assured.
For a larger organization, best practices contract management can result in millions of dollars in annual savings!
Streamline your Contract Work
Contracts are neatly stored in respective contract folders.
Working with current version is ensured.
Reporting functionality provides detailed overview.
Enhance productivity
Dedicated workflows ensure promptly approval.
The contract version with the valid signatures is just a mouse-click away.
Because of automated processing and proper storage the chance of mistakes is dramatically reduced.
Maximize time for legal focus on high risk, high value agreements
Save money
Monitoring of contract milestones makes it easy to identify opportunities for renegotiating better terms.
Compliance is assured.
For a larger organization, best practices contract management can result in millions of dollars in annual savings!
Streamline your Contract Work
Contracts are neatly stored in respective contract folders.
Working with current version is ensured.
Reporting functionality provides detailed overview.
Enhance productivity
Dedicated workflows ensure promptly approval.
The contract version with the valid signatures is just a mouse-click away.
Because of automated processing and proper storage the chance of mistakes is dramatically reduced.
Maximize time for legal focus on high risk, high value agreements
Save money
Monitoring of contract milestones makes it easy to identify opportunities for renegotiating better terms.
Compliance is assured.
For a larger organization, best practices contract management can result in millions of dollars in annual savings!